Savannah Oktoberfest - 2017 Agreement

Jury Fees:

Non-refundable Jury Fees of $15 per exhibitor are due with the entry submission; the Zapplication process requires jury fee to complete the application.

 

A Late Fee of $25 will be added on top of Jury Fees for late submissions. (See: General Information > Process of SWA Applications)

For all late admission application and booth fees are non-refundable.

 

Booth Fees:

Friday & Saturday shows are $150.

Friday, Saturday & Sunday shows are $300



Booth fee covers a 10’x10’ space.

Exhibitors must provide a white tent, tables and entire display.

 

Electricity is included in all exhibitor fees, but is limited to one 110 outlet.

*Please bring ample extension cord for power. Outlets can reach 50-100ft. from booths*





City Business Tax Certificates:

The City of Savannah requires all Arts & Crafts Vendors to apply for a Temporary Festival Business Tax Certificate. Vendors need to apply for this certificate once per year at an $85 fee. The application will be sent to accepted artists or you can find it at the link below.



https://docs.google.com/file/d/0B9xFCaaLjpGoVF81NVR3ajhQNlk/edit?usp=sharing







Booth / Setup Information:

Booth space is 10’ x 10’. Extending your space is prohibited. If you need more room, you must rent another space. Your space extends 10’ from the rail (if you are on the “river” side) or 10’ from the brick planters (if you are on the street side). If there is a bench in your space, that bench is included in your 10’ x 10’ space - you may not come out from the bench. There should be no room between the back of your display and the rail/brick planter.

 

It can become windy on the riverfront - tents MUST be weighed down and properly secured.



If your tent has a bottom-rear stabilizer bar you must situate your tent as close as possible to the rails, planters, etc. SWA staff will be on-site to advise tent placement.





Please present a professional appearance when setting up your booth. Tables must be skirted to the ground preferably with a fabric tablecloth, and storage boxes kept out of sight. No Sale or Discount signs are permitted.



Please be present at all times during exhibit hours. Only one exhibitor and accepted media is allowed per rented space. Relocating your booth is strictly prohibited.



This is an outdoor event. Please come prepared for all weather situations. NO REFUNDS will be given due to the weather conditions. Self-contained (propane or battery powered) heaters are welcome; electric heaters are not allowed due the excessive amperage drawn, thereby overloading the breakers.

 

All vendors will be responsible for disposing trash in designated dumpsters. This includes boxes and any loose trash. No dumping on the street or using street trash cans is allowed.

Per the City of Savannah: Absolutely no tape or rope is allowed to be attached or tied to the poles, railing, benches, and/or trees (etc.).  If the SWA incurs any charges for violation of this rule, the vendor responsible for the amount invoiced to the SWA and be given a warning for future shows!  



Day laborers are often available to assist with load-in and load-out; we suggest you negotiate any financial transactions prior to enlisting assistance. Although a convenience, this is not a service provided by the SWA, nor is SWA responsible for any loss or damage. Please report any concerns on site immediately to the officer on duty.

 

The SWA is responsible for security, advertising, promotion, plaza rental, electricity, electrician, activities, and entertainment.



Sales tax is the responsibility of the exhibitor; Georgia Department of Revenue forms are provided by SWA.