Tulsa International Mayfest 2019 Agreement

An artist who wishes to withdraw from Tulsa Mayfest may be released and booth fees will be refunded, minus a $30 processing fee, provided Tulsa Mayfest is notified in writing by April 15th, 2019. Thereafter, the full amount of booth fees and any other costs, which may have been incurred, will be due to Tulsa Mayfest. An artist who fails to register on-site by 9:00 a.m. on Thursday, May 16th will forfeit all rights to occupy their booth space and Festival may use the space for other purposes. In such event, the artist will remain liable for the full booth fee.



Tulsa Mayfest may, if required by force or other reasons beyond its control, postpone, cancel or shorten the Festival. No artist shall have any right or claim for any damages whether direct, indirect or consequential, or of any other kind, arising or alleged to arise by reason of any postponement or cancellation of the Festival.



Each artist must insure his/her property against the risks of fire, theft, burglary, breakage and leakage, and weather or water damage as well as the risks of transport to and from the Festival site. Tulsa Mayfest will not be liable to any artist or any other person for any damage or loss whatsoever, arising from any cause, except the gross negligence of Tulsa Mayfest. Without limiting the foregoing, Tulsa Mayfest will not be liable for any loss incurred by reason of failure of the artist to obtain such insurance or failure of such insurance to cover any loss. Prior to opening of exhibition on the site, each artist will be required to sign a form releasing the Festival from liability. 



Each artist must supply Evidence of Commercial General Liability with limits of coverage no less than $1,000,000 per occurrence and $2,000,000 in aggregate for bodily injury and property damage. 



In accordance with the City of Tulsa Fire Marshal all artists tents MUST have at least a 2.5 pound fire extinguisher and a flame retardant certificate displayed in the tent. A copy of the certificate shall be retained on the premises on which the tent structure is located. A “No Smoking Sign” must be displayed as well and will be provided by the Festival. 



Artist agrees that images and artist information may be used by the Festival for promotional purposes before, during and/or after the Festival is over.

 

BY ACCEPTING AN INVITATION TO TULSA MAYFEST YOU ACKNOWLEDGE THAT YOU HAVE READ AND AGREE TO ADHERE TO THE MAYFEST EXHIBITION GUIDELINES.