Salem Art Fair & Festival 2019 Agreement

Salem Art Fair & Festival 2019

ARTIST GUIDELINES



1. All artists must be accepted by the jury to participate in this event. Artists may only show work that reflects the style, quality, and category of the work selected by the Jury.



2. All work must be original, handcrafted work. Artist guarantees the accuracy of the description of the works presented and the authenticity of the work as the creation of his or her own hands. Work done by a production studio is not acceptable. All work must be designed and executed by the accepted artist.



3. Reproductions of an artist’s original work are allowed, but must be labeled as reproductions and must be numbered, not to exceed 250. Artist may have no more than one bin of reproductions without prior permission of the Art Fair Director.



4. Note cards are permitted, but must be approved by the Show Director before the festival.



5. An artwork’s price must remain the same throughout the event. Artists may not wholesale at the event.



6. The booth fee and signed contract are due by 5 pm PST on April 9, 2019.



7. The cancellation deadline is May 3, 2019 by 5 pm PST. For cancellation requests received by this deadline, a $100 administrative fee will be deducted from the booth fee and the remainder will be refunded to the artist within 30 days. Cancellations after May 3, 2019, will not receive a refund.



8. Receipts: Although it is not required, you are strongly encouraged to give each buyer a receipt for purchased work. Artists must provide their own receipt books.



9. Artists must be present (no reps without artist) and must remain at the event the entire three days in the assigned booth space and have enough inventory to last throughout the event.



10. Booths will be monitored each day to ensure the quality of the artwork and compliance with the Rules of the Show.



11. Registration and booth set-up are Thursday, July 18, from 9 am until dark. Registration packets will be available from 9 am to 7 pm. A schedule of set-up times will be sent upon receipt of signed contract.



12. Artist Marketplace hours are Friday, July 19 and Saturday, July 20 from 10 am to 7 pm, and Sunday, July 21 from 10 am to 5 pm.



13. SAA has 24-hour roaming security patrols, but cannot accept liability for loss, damage or theft. Artists are encouraged to keep cash at a minimum and out of sight in the booth.



14. Artists are responsible for personal booth signage. However, you must prominently display your assigned booth number, preferably on the front of the booth on the right side.



15. Artist understands and grants permission for photographs, video and other recordings of Artists’ displays and artwork made by SAF&F, its agents, assigns, employees, and agrees that the same may be used for promotional advertising, archiving, and/or educational purposes by SAF&F without remuneration to Artist.  This agreement by Artist, includes, but is not limited to, use in news releases, print, television, social media, and the SAF&F websites.  Written contracts will be provided to all featured or poster artists.



16. Please notify SAF&F immediately if you must cancel, so we can give an alternate artist as much time as possible to prepare.



17. Due to risk and liability concerns, dogs are prohibited in Bush's Pasture Park during the Salem Art Fair & Festival, unless they are guide dogs for the alter-abled. Please do not leave dogs unattended in vehicles.



18. Artists must comply with the county’s fire code by using booths that are made of flame retardant materials or have had flame retardant applied. This code refers to the canopy only, not the inside of the booth. Please note: local fire department personnel may inspect booths before and during the Art Fair. Failure to comply with this regulation may result in a fine or removal from the Art Fair by fire department personnel.



19. There is space at the festival for artist RVs/Campers. This is available on a first come, first serve basis. Please note there is no electricity or water in the area where RVs/Campers are to be located. It is dry-camping only. If an artist chooses to stay in the allotted area, the artist is required to leave the space in the same condition as found. No outside fires allowed.



SAF&F reserves the right to immediately remove an artist for flagrant violation of these guidelines, and/or ban an artist from future application to SAF&F.



In consideration of the granting of permission to participate in the 2019 Salem Art Fair & Festival, the artist agrees to assume all risk, incident to and including, but not limited to, the use of facilities, use of equipment, and all hazards associated with the operation of the booth and hereby releases and agrees to indemnify the Salem Art Association, its directors, staff, contractors, and the City of Salem, from any and all claims, demands, actions or causes of action incident to the artist's participation in the Salem Art Fair and Festival.