Springfest 2019 Agreement

Vendor Agreement

1) Right to Sell: The Springfest Planning Committee grants You, the Vendor, the right to sell, distribute, display, or provide—and Vendor agrees to sell, distribute, display, or provide—at the festival site, only the items and/or services listed and described on the Vendor Application.

2) Booth Space: The Springfest Planning Committee will provide space at the festival site for the exclusive use of the Vendor. Space is 10’x10’—as is­­:  you provide your own tables, chairs, canopy, and/or other accoutrements.

3) Electricity ~ IMPORTANT INFO ~ Electricity at the site is very limited and is for lighting only. PLEASE bring a 25′ extension cord and—if you need more than one outlet­—a power strip. $50 extra for electricity.

4) Vendor shall pay Springfest the agreed upon amount for the use of the designated booth space, to be paid in full prior to the event.

5) Set Up Saturday Morning: Vendor agrees to set up his/her booth in the designated space on Saturday, May 18th, between 7:00 and 10 am. Booths must be fully set up and open for business by 10 am on Saturday. All cars must be moved as quickly as possible from the designated loading and unloading areas.

6) Festival Hours: Vendor agrees to have his/her booth open for business for the full time of Springfest from (at least) 10:00 am to 7:00 pm on Saturday, May 18th.

7) Break Down: No cars will be allowed in the loading zones until after the Festival closes at 7:00 pm on Sunday, May 19th. Vendor agrees to break down his/her booth and remove everything they brought with them. Any vendor breaking down prior the the end of the festival will not be invited to future Springfest or other Old Louisville events.

8) Vendor shall keep their booth area clean and sanitary at all times. Vendor shall be responsible for removing any and all trash, recycling, and compost from his/her booth and surrounding area, and for disposing of it in the designated containers provided onsite. Please clean your site fully before leaving and take everything with you. This is a “leave no trace” event.

9) Vendor is responsible for providing the entire contents of his/her booth including, but not limited to: decorations and fixtures needed to complete his/her booth, including a Canopy for rain or shade—which is ENCOURAGED—and tables, chairs, display racks, etc.

10) Vendor is responsible for complying with all city and county fire & safety regulations, and for food booths, health department requirements. Food trucks must have all required insurance, permits and licenses required by the city of Louisville and Jefferson county. 

11) Vendor agrees to indemnify and hold Springfest, the Toonerville Neighborhood Association, its producers, sponsors, staff, and the city of Louisville Parks & Recreation harmless from any claims or causes of action arising out of, or in any way connected with, the activities of the Vendor, or sale by the Vendor to the attendees of its products and/or services at Springfest.

12) If in the judgment of the Springfest Planning Committee the operation of the booth or the quality of the merchandise or services does not meet the requirements of this agreement, or if the vendor is in default of any other term of this agreement, the Springfest Planning Committee may terminate this agreement in part or in its entirety at any time without refund of the vendor fee.

13) Vendor may cancel at any time prior to the event with the understanding that all fees paid to Springfest will be forfeited by Vendor unless they cancel prior to April 1. Cancellations prior to April 1st will receive a full refund minus a $25 fee. Once set up at the event, vendor agrees to stay set up for the full event, until 7 pm Saturday.

14) Sales or Distribution of the following items are prohibited: alcohol, illegal substances, animals, guns, other weapons, and toy weapons. Please do not bring any food or beverages to sell unless you are registered as a Food Vendor.

15) No outside Alcohol, and No Drugs at Springfest.