This contract covers any and all shows listed to which exhibitor(s) apply or are accepted. I/we the applicant(s) have read the “CONDITIONS OF THE SHOW” printed as part of this licensing application/contract and agree to abide by said conditions. In addition, I/we, the applicant(s), do expressly release the Producer (Rainmaker Advertising dba/Urban Artist Market) and the Owners of the Show Sites of and from any and all liability for any damage, injury or loss to any person, business or property which may arise from the licensing and occupation of the exhibit space by the applicant(s), and agree to hold and save the Producer and owners of the Show Sites harmless of any damage, injury or loss by reason thereof. I/we understand that outside of the non refundable $25 submission fee, if this application is not accepted, no space fees will be charged. In addition, I/we give permission to use my name, business name, image descriptions, item prices, and any images or videotape of me or my items for any and all purposes in return for the public exposure I/we desire for me and my creations.
CONDITIONS OF THE SHOW
The Artist or Craftsperson who designs the work and is a principal of the business MUST be present to show their work. If the craft or art is signed by an individual, they are the person required to be at the show. If the business is named after the artist, that individual must be at the show in person. If more than one person is listed as the Exhibitor on this contract, Rainmaker Advertising dba/Urban Artist Market reserves the right to require proof that both are creators of the work and both are significant principals in the business.
No dealers or sales representatives are allowed without written permission by Christopher J. Miller of Rainmaker Advertising.
All work must be original and completely finished. No imports, kits, items made from kits, items assembled from pre-manufactured components, unfinished work, items made from elephant or whale ivory may be displayed or sold.
Cancellation Refund Schedule: Artists may cancel a show for any reason. A full refund of space fees will be given when cancellation is received within 14 days of acceptance. The $25 jurying fee is non refundable. Other refunds depend on how many days before the first day of the show that we receive notice:
120 + days notice 80%
90-119 days notice 60%
60 – 89 days notice 40%
30 – 59 days notice 20%
0 – 29 days notice none
A $35.00 fee will be charged on any check returned by Exhibitor’s bank. Any foreign check processing fees charged by our bank will be billed to the exhibitor at cost.
Applicant agrees that any fees submitted may be applied to any current or past outstanding invoice the exhibitor has with Rainmaker Advertising dba/Urban Artist Market.
Exhibitors may only show work typified by slides.
All art and craft items displayed must be for sale.
Exhibitor’s booth must have a suitable backdrop to block the view of walls, storage areas or other Exhibitors’ booths. All of Exhibitor’s booth and display, including chairs, must be placed within the confines of the space footprint. Nothing is to be placed in the aisles. Signage and artwork cannot be used on the back wall of the booth if it negatively impacts the booth behind.
Corner space requests are not guaranteed. Exhibitors will be notified when they get their specific space assignment whether or not they have received a corner space.
Rainmaker Advertising dba/Urban Artist Market reserves the right to revoke the license granted by this contract at any time, including at the show, by refunding the space fees paid by the Exhibitor. Rainmaker Advertising dba/Urban Artist Market will not be liable for paying any travel expenses, lost revenue or any other liability whatsoever beyond the space fees paid by the Exhibitor as a result of enforcing this provision.
The Exhibitor’s booth must be open and staffed during all regular show hours. In many cases, anyone arriving late, leaving before closing or breaking down during show hours may be refused entrance to future shows.
Spaces not occupied by noon on set-up day may be filled with standby Exhibitors with no refund or allowance whatsoever.
All exhibits, goods and materials must be removed by 8 pm of the last day of the show. Failure to have everything off site by this time may result in extra charges.
Parking and traffic will not be permitted in the show area or fire lanes from one half hour before show opens until fifteen minutes after the show closes each day. All loading and unloading must be planned around these hours and vehicles are to be removed to the Exhibitor parking lots before the show opens. Vehicles remaining in the show area or fire lanes during these hours may be towed away at the owner’s risk and expense.
Exhibitors must abide by all fire regulations and/or decisions of the representatives of local fire departments. All booth materials shall be in accordance with local fire regulations.
Nothing shall be nailed, stapled or otherwise fixed to the walls, floors or any part of the exhibition rooms.
Exhibitor’s booth must not interfere with adjacent exhibits in any way. Exhibitors cannot use any strobe lights or sound creating speakers which draw attention or distract from adjacent exhibits.
All exhibits are to be in keeping with the overall family-oriented theme of the show.
Exhibitors are not to bring pets to the show.
All Exhibitors are responsible for keeping their area clean during show hours, including clean-up at end of show. All displays should be neat and clean and tables should be covered on all sides to the floor with a suitable, professional looking cover of flame retardant materials. Urban Artist Market recommends using black tablecloths, curtains when possible to create unified look to the show floor.
Exhibitors and their helpers must exhibit professional behavior at all times while on the show site. Rainmaker Advertising dba/Urban Artist Market reserves the right, in its sole discretion, to determine what constitutes professional behavior. Violation of this rule will result in the Exhibitor, their helpers and exhibits being excluded from the show site with no refund or allowance whatsoever. In addition, Exhibitors violating this rule may be removed from future shows with refunds in accordance with the policy detailed in condition #4 above.
All extension cords used at the show must be the heavy-duty, three wire type. No two wire extension cords are allowed. UAM encourages exhibitors to bring extension cords.
Exhibitors may not sublet or apportion space to anyone else. Only married couples can share a booth space pending approval by Urban Artist Market.
No open flames are permitted.
Rainmaker Advertising dba/Urban Artist Market will not be liable for refunds or any other liabilities whatsoever for the failure to fulfill this contract due to reasons of the enclosure in which the show is to be produced, being, before, or during the show destroyed by fire or other calamity, or by any act of God, public enemy, strikes, statutes, ordinances, or any legal authority, or any cause beyond its control.
Insurance, if desired by the Exhibitors, must be obtained by them at their own cost.
Exhibitors shall be liable for delivery, handling, erection, and removal of their own displays and materials.
Exhibitors found in violation of any of the “Conditions of the Show” may be excluded and have their exhibits removed from the current and/or future shows at the sole discretion of Rainmaker Advertising dba/Urban Artist Market. In such cases, refunds will be provided as detailed in condition #4 above. Under no circumstances, including negligence, shall Rainmaker Advertising dba/Urban Artist Market be liable for any direct, indirect, incidental, special or consequential damages resulting from such action.
Rainmaker Advertising dba/Urban Artist Market may require the removal of work considered to be in violation of these conditions and reserves the right to make final interpretation of all conditions.
Exhibitors are responsible for collecting their own state sales tax.
If any section, sentence, clause, phrase or portion of this licensing application/contract is, for any reason, held invalid or unconstitutional by any court of competent jurisdiction, such portion shall be deemed a separate, distinct and independent provision and such holding shall not affect the validity of the remaining portions.
This contract shall be deemed to have been made in the State of Texas and shall be interpreted in accordance with the laws of such state.
This contract constitutes the entire agreement between Rainmaker Advertising dba/Urban Artist Market, and the Exhibitor and no modification shall be valid unless in writing and signed by the parties or their representatives.