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Art In The Pearl Fine Arts and Crafts Festival - 2013
Show Dates: 8/31/13 - 9/2/13
Application Deadline: 2/15/13

The application deadline has passed.


REQUIREMENTS:

Media
Images: 4 (a booth shot is NOT required)

General Information
Art In The Pearl Fine Arts and Crafts Festival - 2013
Show Dates: 8/31 - 9/2/2013
Application Deadline: 2/15/13 Midnight (Pacific Time Zone)

2013 ARTIST APPLICATION & PROSPECTUS
17th Annual Art In The Pearl Fine Arts and Crafts Festival
Portland, Oregon (North Park Blocks)
Saturday, Sunday and Monday, August 31 - September 1, & 2, 2013

IMPORTANT DATES: Application and Notification Deadlines
February 15, 2013 Application Deadline
April 1, 2013 Notification by e-mail
May 15, 2013 Deadline for accepted artists to commit to exhibit, remit booth fee.


GENERAL INFORMATION
Please read the entire application completely.

Event Background
Art In The Pearl is a nonprofit organization founded and produced by a dedicated volunteer board of local artists. Our focus is on promoting the arts, educating the public, and strengthening a bond with the community.

APPLICATION PROCEDURE
Artists may enter in multiple categories. There is no limit to the number of times an artist may apply. Artists must submit separate applications and jury fees for each category, with a separate online user identification, and a separate set of digital images.

Digital Images
Four images are to be submitted for each individual media category entered by the artist. Images must accurately represent the body of the artist's work to be exhibited at Art In The Pearl.

Application Fees
Each application must be accompanied by the $35 jury fee payment. Applicants may choose to pay online, by credit card, or by check made payable to Art In The Pearl, P.O. Box 5906 Portland, OR 97228-5906. The nonrefundable jury fee check will be deposited on receipt. An artist who is selected by the jury and accepts our invitation to exhibit, must return the booth fee by May 15, 2013. Failure to respond by the deadline will result in revocation of the invitation and immediate invitation of an alternate from the waiting list. The applicant is responsible for keeping their e-mail address updated and current on their zapplication.org profile. Notifications will be sent via e-mail by April 1, 2013.
Artist Statement
The application requires a description of materials, process, and technique. Describe the work and process, not your philosophy or inspiration. This statement (which will be posted in your booth) is part of our mission to educate the public.

JURY SELECTION AND PROCESS
Artist applicants remain anonymous during the jury process. All of the jurors will view each artist's set of four images projected simultaneously in a horizontal grouping, by means of projectors. The materials, dimensions for each image, and artist information statements will be made available to the jury. Artistic excellence is the sole criteria for selection of exhibitors. The five jurors will view all artist images at the same time and in the same room. Scoring is based on originality, design, technical proficiency, and craftsmanship. All scores are combined and averaged. Art in the Pearl establishes no quota or entitlement by media category. Decisions of the jury panel are final.

Jurors for the 2013 show are:
Stephen Dixon / Jewelry, Metal
Raquel Edwards / 2D Mixed Media, Photography
Sheila Evans / Drawing, Painting
Joshua Rodine / Glass
Cheryl Snow / Executive Director of Clackamas County Arts Alliance

RULES FOR PARTICIPATION AND CONDITIONS OF ENTRY IN THE ART IN THE PEARL FINE ARTS AND CRAFTS FESTIVAL
Art In The Pearl Inc. seeks to present the highest quality fine arts and crafts festival. Consistent enforcement of these rules helps us meet that goal. Members from the Organizerʼs Quality Assurance Committee will visit all displays at intervals throughout the Festival. Noncompliance may result in expulsion, ineligibility for future participation, or both. If an Artist is removed from the show for noncompliance with the rules, no booth fee refunds or other compensation will be provided. The following rules and policies apply to all Artists participating in the Art In The Pearl Festival.

GENERAL RULES
* All exhibited work must be consistent with the images submitted by Artist and selected by the jury.
* All exhibited work must be of the quality, media category, and body of work shown in the images that were juried and approved.
* All exhibited work must be original to and handcrafted by the accepted Artist. Artist guarantees the accuracy of the description of the work presented to the jury and the authenticity of the work as the creation of their own hands.
* Work done by a production studio is not acceptable. All work must be designed and executed by the accepted Artist.
* All participating Artists must be present with their work for the entire three days of the Art Festival. All booths and display materials must remain intact during the entire festival. Representatives may not attend in place of the artist. The Organizer reserves the right to close or remove any booth at which the Artist is not noticeably present.
* Artists must be at least 18 years old. Acceptable photo identification is required at check-in by all Artists.
* Only those Artists accepted in the Jewelry category may exhibit or sell jewelry. All jewelry, regardless of the materials used, must be entered in the Jewelry category.
* Artists may not exhibit the work of other artists, and booths may not be sublet.
* Artists must prominently display an Artist Statement in their booth describing their materials, process and technique.
* Artists may apply in multiple categories and may also submit separate bodies of work in the same category. However, separate applications, images, image statement(s) and jury fee(s) are required for each category or body of work entered. If an Artist elects to apply in the Emerging Artist category, he or she may not apply in any other category.
* No more than two artists may collaborate on work. Both Artists must be included on the application. Artist collaborators that produce a single product may qualify as a single exhibitor but each artist must equally and creatively contribute to each piece. Collaborating artists may submit one application and pay for one booth only if they collaborate on every piece of work. One of the two artists must be present at all times during the entire festival.
* Photographers are encouraged to do their own printing and are required to disclose their creative and printing processes.
* Artists are responsible to maintain appropriate insurance coverage and protection for their work and displays. Art In The Pearl Inc. is not responsible for theft of or damage to work or display due to weather or other incidents that may occur on the festival grounds or for injuries or other damage that may occur on the festival grounds including injuries and damage that may occur as a result of contact with the Artistʼs work or booth area.
* By applying to participate in the Art In The Pearl Festival, each Artist represents they are accurately and truthfully representing both their craft and the industry.

COLLABORATING ARTISTS
Artists submitting an application as a collaborating artist or partnership must submit the names of both collaborators with the application. To submit your application as a collaborating artist - Go to “My Profile” first. Enter one of the two collaborating artists as the primary contact in the profile form (this name will always appear first in publications and online if accepted). After completing the information requested, there is a section at the bottom of the profile page to enter the collaborating artist name(s). This information is carried over to the application for purposes of identifying a collaborative effort. You may not add a partner after the jury.

RESTRICTIONS
TWO DIMENSIONAL REPRODUCTIONS

* Quality, unframed reproductions of two-dimensional originals, signed and numbered by the Artist, are the only acceptable form of sales in addition to the original works. When original art is scanned in or digitally uploaded into a computer or photographed onto film and then printed as a Giclee/ink jet print, photograph, offset lithograph, photocopy etc., the result is considered a reproduction and not an original work in accordance with Festival rules. Any of the above or any similar method of work that also receives additional modification or enhancement by the Artist are also considered to be Reproductions in accordance with the Festival rules. All reproductions must be clearly and individually labeled “reproduction”on the front of each piece. They must NOT be labeled as “print”, “offset lithograph” or “giclee”. Without exception, reproductions on canvas
are not acceptable.
* Reproductions must be signed, and editions must contain no more than 250 total per image.
* Reproductions must be unframed and may not be displayed on any wall space. Only original works may be hung. Reproductions may be displayed only in browse boxes, flip bins or similar displays.
* At least 85% of Artistʼs display must consist of original artwork. Reproductions must be limited to no more than 15% of the total display by any Artist. Reproductions must be consistent with the style and quality of work represented in juried images.
* Artists may not sell postcards, note cards, calendars, posters, magnets, stationery, works digitally printed on canvas (e.g. giclee on canvas), or tshirts.

MEDIA CATEGORIES
Media categories are used by Art In The Pearl as a tool for organizing Artistsʼ images into logical, related groups for the juryʼs review. The following are the media categories currently accepted for the juryʼs review:

2-D Mixed Media: includes any combination of a variety of materials used to create an original work of art that is by design to be displayed on walls with a one-sided orientation.
3-D Mixed Media: incorporates more than one type of physical material to form an original work of art visible from 360 degrees.
Ceramics: all original clay work other than jewelry is accepted in this category. If multiple pieces of the same design are displayed each piece must be signed. RAM pressed work or work produced from commercial molds is not acceptable. No more than 15% of display may consist of slip cast work which has been designed by the Artist.
Computer Generated Work: includes any original work created solely by the artist utilizing computer technology to craft visual images. Work must be properly signed and numbered as a limited edition, not exceeding 250 per image, using only archival quality paper. Traditional photographs taken through a digital media should apply in the Photography category. No work printed on canvas will be accepted for display at the Festival.
Drawing: compositions that are created by the artistʼs hand using chalk, charcoal, pastels, pencil, crayon, or ink.
Emerging Artist: Artists who are in the early stage of their art career, have made a recent career change to art, and/or recently decided to prioritize art above all else. Emerging Artists who fit this criteria are encouraged to apply in the Emerging Artist Program.
Fiber: all work crafted from fibers including basketry, embroidery, weaving, tapestry, leather work, and papermaking. No machine tooling, machine-screened patterns or other forms of mass production are permitted. All pre-manufactured wearable items are prohibited, regardless of additional modification or enhancement by the artist.
Glass: work that has been hand-crafted by the artist by blowing, fusing, casting or kiln forming. No forms of mass production are permitted. All pre-manufactured items are prohibited, regardless of additional modification or enhancement by the artist.
Jewelry: all jewelry whether the work is produced from metal, glass, clay, fiber, paper, plastic or other materials must be entered in this category. Work must be designed, created and executed by the artist. All work displayed must be similar in style, quality and method to the work presented in the artistʼs images. No more than 15% of a piece may consist of commercial findings, and no commercial casts, molds or production studio work is allowed. Commercially purchased components (beads, glass, gem, pearls, metal, other not made by the artist) that are strung or assembled and/or twisted on wire are prohibited.
Metalwork: original work created through the forging, twisting and fabricating of various metals. No production studio work is allowed.
Painting: original compositions created by the artistʼs hand in oils, acrylics, watercolor etc. are in this category.
Photography: photographic prints made from the artistʼs original image, which have been processed by that artist, or under his or her direct supervision are included in this category. Photographers are required to disclose both their creative and printing processes. All work must be signed, numbered, and dated in limited editions of no more than 250 per image. No photographic images printed on canvas are allowed. Artists using traditional photography techniques using digital means should apply in the photography category.
Printmaking: defined as multiple originals where the artistʼs hand has manipulated the plates, stones, blocks, composite reliefs, or screens. Prints must be properly signed and numbered in limited editions not to exceed 250. Printmakers are required to disclose both their creative and printmaking processes.
Sculpture: three-dimensional original work incorporating any materials that are designed and executed by the artist. Any work that is reproduced
must be signed and numbered. No production studio work is permitted.
Wood: original works in wood that are hand-tooled, machine-worked, turned or carved.

BOOTH INFORMATION
Accepted Artists will be allocated a space measuring 10ʼ deep by 10ʼ wide for their display. (A limited number of double wide and double-deep booths are available.). Artists are to provide their own display structure appropriate for an outdoor event. Booths must be of sound construction, conform to fire code regulations, and must be capable of withstanding inclement weather. Artist is responsible for back, sides, and top of the booth. Booth must be visually presentable to adjoining booths and must not obstruct or endanger neighboring booths or the general public . Artist must confine booth structure and all work, boxes, chairs, and other display materials within the allotted exhibit space. Artists are responsible for the security of their belongings at all times. Contracted security will be provided after 6:30pm Friday until 6:30pm Monday. If an exhibitor does not have a tent, a local rental company is available for assistance. Browse bins may occupy no more than 15% of booth space, must be aesthetically pleasing, and may not obstruct traffic flow. These requirements will be enforced for reasons of safety and crowd control, at the sole discretion of the Art In The Pearl.

FEES
A nonrefundable jury fee (to cover jury expenses and administrative overhead) of $35.00 is required for each entry form in every category submitted. Upon receipt of an acceptance letter, the selected artist is required to reserve and pay for their booth space. The following are the booth space fees for 2013:
10ʼ wide x 10ʼ deep - $ 575.
10' wide x 15' deep - $775.
10ʼ wide x 20ʼ deep - $ 950.
20ʼ wide x 10ʼ deep- $1150.
Electricity - 600watts - $70.
All space is subject to availability at the time of reservation.

REFUND POLICY
In the event of Artist cancellation, Art In The Pearl will refund 50% of the booth fees paid in advance if Art In The Pearl receives written notice of Artistʼs cancellation no later than June 30, 2013. No refunds will be made for cancellations for any reason after July 1, 2013. There will be a $35 administrative fee charged on refunds. In the event that Art In The Pearl withdraws its invitation to an Artist or removes an Artist from the show for violating a rule or policy, any prepaid booth fees will not be refunded.

ARTIST SALES
The Artist is entitled to keep all proceeds from show-related sales. Art in The Pearl is a nonprofit organization that receives no commission on the
sale of artwork. Admission is free to the public.

WAIT LIST
Art In The Pearl maintains a wait list from the jury process. This list is utilized to maintain a balanced show. Please do not call.

AWARDS
A total of three Best of Show awards are given to Artists for outstanding work. Award winners are invited to return in their awarded category the following year. An image of that Artistʼs work selected by Art In The Pearl will be on the promotional posters or post cards, web site, and in paid advertising for the show and other media promotions for the show.

THE REGIONAL EMERGING ARTIST PROGRAM
The Emerging Artist Program is designed to assist regional (Oregon and Washington based) artists who have minimal to no experience exhibiting and selling their artwork. Artists who are in the early stage of their art career, have made a recent career change to art, and/or recently decided to prioritize art above all else are encouraged to apply. Emerging artists may not have previously participated in more than four juried art shows.
Upon acceptance, Emerging Artists will pay a fee of $250 and will exhibit in a 10x15 booth space that will be shared with one other Emerging Artist. Art In The Pearl will provide the booth space, canopy and electricity. Emerging Artists will be responsible for their own display materials. Art In The Pearl will provide a mentor to help guide the Emerging Artist participant through the details of festival preparation, display, and sales.
Artists may apply to either the Emerging Artist Program or for the general show, but they may not apply to both. Art In The Pearl reserves the right to prescreen and research any emerging artist applicant to make sure they conform with the requirements for this category and have the level of experience represented in the application.

IMPORTANT DATES: Application and Notification Deadlines
February 15, 2013 Application Deadline
April 1, 2013 Notification by e-mail
May 15, 2013 Deadline for accepted artists to commit to exhibit, remit booth fee.

Thank you for your interest in our festival.


VIEW LEGAL AGREEMENT