Event Information


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CONTACT EVENT
Fall Fest at the Hermitage 2013
Show Dates: 10/4/13 - 10/6/13
Application Deadline: 8/15/13

The application deadline has passed.


REQUIREMENTS:

Media
Images: 5 (a booth shot is required)

General Information
-Held at The Hermitage home of President Andrew Jackson
-Entrance fee is $5.00 per person with a $20.00 max for a family
-10,000 expected to attend
-$2500 given in artist awards
"Fall Fest at The Hermitage" 2013 awards - $2500 in Total *Best in Show - $500 award, FREE booth for 2014 with choice of space *Best in Show Runner Up - $250 award, FREE booth for 2014 *Best in Show Honorable mentions -- Certificate *Best Booth - $300 award, FREE booth for 2014 *Best Booth Runner Up - $150 award *Best Jeweler - $200 award *Best Jeweler Runner Up - $100 award *Best 2D Artist - $200 award *Best 2D Artist Runner Up - $100 award *Best Ceramics - $200 award *Best Ceramics Runner Up - $100 award *Best 3D Artist - $200 award *Best 3D Artist Runner Up - $100 *A.J. (Andrew Jackson) Award - $100-Emerging artist scholarship
-Professional security
-Continental breakfast
-Unload and load assistance
-Patron party
-Guinness Worlds record attempt, for more information visit and "like" the "Stacked Box community Mural Project" on Facebook. http://www.facebook.com/#!/StackedBoxCommunityMuralProject

AWARDS
There will be $2,500 in artist merit awards. The on-site jurying for merit awards will take place on Saturday morning. Awards will be designated at the jurors’ discretion.

PATRON PROGRAM
All accepted artists are encouraged to attend the Fall Fest at The Hermitage Patron/Artist Party on the evening of Friday, October 4. This pre-event gathering provides a unique opportunity for artists to socialize with patrons and to make initial sales of their work in a celebratory nighttime setting. All set-up must be completed prior to the party by 5:00pm.

SHOW INFORMATION
Display – Booth shot is required
Spaces are strictly 10’ x 10’. Double spaces are available. Display surface is grass. Electricity $25 and must be ordered and paid for prior to the festival weekend. All spaces are handicapped accessible. Exhibitors are responsible for their own tent, table, and chairs and should make arrangements for wind or rain, as this is an open-air venue. The Festival happens rain or shine, no rain checks.

ATTENDANCE
We anticipate 10,000+ visitors, with middle to high income, consisting not only of existing collectors, but also museum and gallery goers interested in original, affordable, high quality fine art and fine craft. The Fall Fest at The Hermitage appeals to both novice buyers and experienced professionals, in addition to families seeking an interactive, educational and fun arts environment for themselves and their children.

MARKETING STRATEGY
Our goal is to reach local and regional art buyers and enthusiasts through:
• Print Advertising - newspapers, regional consumer & trade magazines/publications in Nashville and surrounding areas
• Local radio & television advertising
• Direct Mail: Festival postcard invitations sent to extensive and comprehensive regional mailing list
• Day of the Festival Brochure featuring general event information and sponsor listings
• Festival website and online event listings and Email blasts

ARTIST INFORMATION
Fees/Deadlines
Jury Fee: $15 due with application
Booth Fees: due on or before September 1, 2013
Submit application by July 1, 2013 to receive a $50 credit toward your booth fee.
Single 10’x10’ space = $150
Double 10’x20’ space = $225
Maximum space for a single vendor is 10’x20’
There will be “Common area” space in between each booth
Limited number of spaces with electricity = $25
Jury fees are non-refundable.

IMAGES
The Fall Fest at The Hermitage will use the digital application known as ZAPPlication. Slides and paper applications will not be accepted. Digital images must be submitted via the internet

Images #1 - 4: Must represent the complete range of work that you plan to show.

Image #5: Must accurately represent how your current body of work will be displayed. Your application will not be considered without a booth shot.

JURY PROCESS
The jury consists of qualified artists and art professionals.
Up to 100 vendors will be selected. The Fall Fest at The Hermitage reserves the right to balance its show through artists on the wait list.

EMERGING ARTIST SCHOLARSHIP
The Fall Fest at The Hermitage will offer an Emerging Artists scholarship. An emerging artist must have a solid body of work, completed in the last 2 years. An emerging artist scholarship applicant, while having a developed & cohesive body of work (not a beginner), should not currently be earning a living as a professional artist. This scholarship should be viewed as an opportunity to “jump start” a professional art career. Only regional applicants, living in a 300-mile radius of Nashville, will be eligible.
Recipients of the Emerging Artist scholarship will be given free booth space. Recipients will also receive a booth image. To apply for this scholarship: please submit four (4) images (contact: matt@picturethis-gallery.com).These images must represent your current work, completed within the last two (2) years. If applying for the scholarship, a booth slide is unnecessary. Applying artists must also submit a resume, short bio and artist statement. These additional materials should be emailed to matt@picturethis-gallery.com by the aforesaid deadlines.
Emerging artists must pay the application fees mentioned previously.
All vendors will receive a professional photo taken by The Fall Fest at The Hermitage staff photographer. Photo will be emailed within two weeks of the end of the festival.

SPACE ASSIGNMENTS
Space assignments are at the sole discretion of the Fall Fest at The Hermitage and are not interchangeable. The Festival will attempt to honor specific requests, but can make no guarantees. Spaces with electricity may be requested, but are assigned solely on the basis of availability and at the discretion of the Festival.
All booths and their contents must be furnished by the artist, be able to withstand crowds and weather, and fit within an assigned space. Any exhibitor not adhering to display regulations or selling anything other than original art will be asked to leave.

SET-UP & BREAKDOWN
Check-in will begin on Friday, October 4, 2013 at 10:00am and will end at 4:00pm. Artists must be completely set up by 5:00pm and ready to sell by 6:00pm on Friday, October 4, 2013. There is NO set-up allowed during party or show hours.
Exhibitors may begin to break down their displays at the close of the show at 5:00pm on Sunday, October 6, 2013. Break down must be completed by 8:00pm.

ARTIST REGULATIONS
Exhibiting artists must be 18 years or older and must be present during show hours. Agents or representatives of the artist do not replace the requirement of the artist to be present during show hours. Assistants are welcome, but not in place of the artist. Any artist leaving prior to the end of the show will be unable to exhibit for two (2) years. Booth sitters will be provided as demand permits. All work shown must be original work. Work made from commercial molds, kits, patterns or copyrighted designs not owned by the craftsperson are not permitted. Any commercially made embellishments must be subordinate to the handcrafted work. All work must be for sale.

SALES
The exhibitor must handle all sales and all proceeds go to the artists. Artists are required by law to pay taxes. Tennessee sales tax is 9.25%.

SECURITY
24-hour security is provided throughout the Festival beginning on Friday at 5:00pm. However, all exhibitors work is displayed at their own risk. It is understood that the Fall Fest at The Hermitage does not carry insurance to cover personal property of any exhibitor. Exhibitors are considered to be independent contractors, and it is suggested that exhibitors obtain their own insurance.

ON-SITE ARTIST AMENITIES
Hospitalities include continental breakfast on Saturday and Sunday, in addition to discounted hotel rates. A break area with food and drink is also provided for artists, away from the hectic bustle of the Festival. Booth sitters are available at the artist’s request. Volunteers will also be available to help exhibitors unload their vehicles.


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