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Jekyll Island Shrimp & Grits Festival 2017

Location:
Historic Landmark District
Jekyll Island, Georgia (South)

Event Dates: 9/15/17 - 9/17/17
Application Deadline: 7/1/17 Midnight EST
37 day(s) and 12 hour(s) remaining


REQUIREMENTS:


Images: 5 (a booth shot is required)

Fee (Application Fee): $30.00

JURY DETAILS


Event Summary
Shrimp & Grits: A coastal favorite, the Shrimp & Grits Festival combines the classic southern dish with family-friendly entertainment, over 100 art and craft vendors, live music, kids’ zone, food, a craft brew fest, wildlife demonstrations, and more. Now in its twelfth year, more than 40,000 guests attend the Shrimp & Grits Festival. This annual three-day event will be held September 15-17, 2017 in Jekyll Island’s National Historic Landmark District.

   

General Information
Arts and Crafts Judging: All vendors will be judged for Best in Show. The top three artists will receive plaques, a sign to place outside their tent and the following monetary awards:
First Place $700.00
Second Place $500.00
Third Place $300.00

Rules/Regulations
A photo of the artist creating their product is required to be considered by the jury.

Vendors will be notified of jurors decisions by July 15, 2017
.  These decisions will not be confirmed or discussed via telephone. Artists must pay their booth fee by August 5, 2017 to confirm that space and their participation in the show. Spaces not confirmed by August 5, 2017 will be re-assigned to artists on the waitlist.

Returning vendors are not guaranteed acceptance and are not exempt from 2017 jury.

All decisions of the jurors are final.

Vendors may not move spaces once assigned.


Accepted applicants will receive a vendor package of information (including location of vendor space) sent in the mail weeks prior to the event.

Refunds: An accepted application is a commitment to participate the Jekyll Island Shrimp & Grits Festival, which is an outdoor rain or shine event. Therefore, there will be NO REFUNDS for any reason after a vendor is accepted into the festival.

Overnight security will be on site Thursday, Friday & Saturday nights.

Because of space constraints (such as low hanging limbs) in our Historic Landmark District we must strictly prohibit motor homes, large trailers, and large vehicles. Please come prepared to hand-truck your work in and out if asked to do so because of vehicle size.
  • Restrictions: Any motor home, trailer, or large vehicle taller than 8 ft. or longer than 20 ft.
  • If you plan to bring a motor home, large trailer, or vehicle please list your your vehicle/trailer specs on your application.

Vehicles of any kind are not allowed on the festival grounds once the festival begins on Friday until it concludes on Sunday.

Artists must be present at their vendor booth during the festival.

Change Banks: Please come prepared. The Jekyll Island Authority will not be able to provide change banks.

Water: Vendors are responsible for their own water. Running water hoses from spigots to your booth will not be permitted.

Eletricity is very limited on-site. Vendors may bring whisper quiet generators. Vendors paying for electricity are asked to bring a 50’ to 100’ extension cord to reach from the outlet to their booth.  Please request electricity when purchasing your booth as not all spaces have power and you may not move spaces once they are assigned.
  • Vendors are required to stay open after sundown.  Come prepared with lights (solar/battery powered)

Food & Drink: Arts and Crafts vendors are not permitted to sell food & drink for consumption. Food products sold as packaged items are permissible, but are required to apply through a different application.  Please visit www.jekyllisland.com/shrimpgrits for this application.

Parking: All vendor vehicles and trailers will be provided parking in a designated area. Vendors that do not park in that area will be asked to move their vehicle. No arts and crafts vendors will be allowed to keep a trailer behind their vendor space.

Georgia Sales Tax: Vendors are responsible for collecting and reporting all Georgia Sales Tax. https://dor.georgia.gov/sales-use-tax

Booth Appearance: Be prepared to set up your space in accordance with the appearance represented in your three submitted photos. Vendors are partly chosen on the professional appearance of their booth.

Jekyll Island Parking Fee: The $6 daily Jekyll Island State Park parking fee applies to all vendors.

A vendor understands that the space size they lease shall accommodate their unit, including any hitch and awnings and that you will be charged for additional space should you go over your designated area. Space is limited and all equipment, supplies, and display must be located within the dimensions of the designated space. The overall appearance of your vending area, as well as your staff, is considered for involvement in future events. Vendors agree to keep their lease space and surrounding area clean and clear of all garbage and debris. Within their own space, vendors will provide garbage containers for their customers’ use. Please note that the overall behavior of your business and your staff is also considered for involvement in future events.

Booth Information
Booth Pricing:
10'x11'
Red Zone: $280
Orange Zone: $240
Yellow Zone: $200

10'x21':
Red Zone: $560
Orange Zone: $480
Yellow Zone: $400

Electricity: $150/outlet (Electricity is extremely limited and is on a first-come, first-serve basis)

All spaces are on natural ground and may have uneven terrain.

Event Load In:

Early Load-in Thursday, September 14th - A Thursday load-in can be scheduled for an added charge at check out. Only those that prepay and schedule a load-in time will be allowed Early Load-in on Thursday. No payments will be taken onsite.

Regular Load-in Friday, September 15, 2017, 7 a.m. - 2 p.m.
  • You will be assigned a specific load-in time. This will ease congestion in our Historic District setting. Vendors who arrive before or after their assigned time will not be allowed to drive in and must hand-truck their work to their space.
  • All vendors arriving after 2 p.m. will not be allowed in under any circumstance.
  • Load in time does not include set-up. It is strictly for unloading supplies. After unloading, you will be asked to park your vehicle and come back to set up your booth. This request is to avoid congestion.
  • Vendors must be set up on Friday with no exception. Vendors are to provide their own set up. Jekyll Island Authority is not able to provide tents but can provide tables and chairs at a charge. More information at check out.
  • Some load-in times may be very early.  We ask that you arrive at your scheduled load-in time to keep the flow of traffic moving through the hsitoric district.
  • Load-in times cannot be changed once scheduled.

Please note the operation hours below. Vendors are required to stay open during all operation hours and should come prepared to do so.  Your booth must remain open and have lights for festival guests.  Vendors are not allowed to close down at night.
Operation Hours:
September 15, 4 p.m. to 9 p.m.
September 16, 10 a.m. to 9 p.m.
September 17, 10 a.m. to 4 p.m.

No early teardowns or departures. You must be “Open-for-Business” by 4 p.m. on Friday, September 15 until completion of the event at 4 p.m. on Sunday, September 17 during Festival Operation Hours.
 
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