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Ann Arbor Summer Art Fair 2017

Location:
United States
Ann Arbor, Michigan (Midwest)

Phone: 734-662-3382
Event Dates: 7/20/17 - 7/23/17
Application Deadline: 1/31/17 Midnight EST

The application deadline has passed.


REQUIREMENTS:


Images: 5 (a booth shot is required)

Fee (Application Fee): $45.00

You can submit up to 3 applications for this show.

JURY DETAILS


Event Summary
The Ann Arbor Summer Art Fair is one of four official partner fairs that comprise the award-winning and highly respected Ann Arbor Art Fair.  Roughly 400,000 people attend the event each year.  The Summer Art Fair is located on Main Street in the heart of Ann Arbor as well as Liberty and State Streets, stretching from its charming downtown to the campus of University of Michigan.  The Summer Art Fair has 385 artist booths, art demonstrations and lively entertainment.  It consistently appears in Sunshine Artist Magazine’s annual best shows listing.  
 
Important Show Information:  Please review the application procedures, the event calendar and the Exhibition Standards and Rules.  If you have any questions, please contact The Guild at 734.662.3382 or info@theguild.org.


General Information
Event Location, Days & Times – Thursday – Sunday!
The Ann Arbor Summer Art Fair
Thursday, July 20 – Saturday, July 22, 10 am – 9 pm
& Sunday, July 23, Noon – 6 pm
 
The Ann Arbor Summer Art Fair is located on Main Street between Huron & William streets in downtown Ann Arbor, MI, and on State Street between William & Madison streets, adjacent to the campus of the University of Michigan. 

Eligibility
Artists in fine art and fine craft disciplines are invited to apply. Please review the Exhibition Standards to help determine the eligibility of your specific artwork.
 
Security & Artist Parking
Overnight, professional security will be provided on Wednesday, Thursday, Friday and Saturday.  There is ample artist parking available; detailed parking information will be available on the Guild’s web site, www.theguild.org  in advance of the event. 
 
Electricity
Electricity is available in most locations.  However, booths on Liberty may not have access to electricity in 2017.  Please contact the Guild for additional information, 734.662.3382 or info@theguild.org.  Generators are not allowed.
 
Timeline
Please review the event calendar.  If you cannot apply online, please contact The Guild for additional options and fees, 734.662.3382.  The timeline is subject to change.
 
Nov 01 Online application opens
Jan 30 Online application deadline
Feb 3-10 Jury
Feb 13 Jury results emailed
Feb 15 Contract mailed
Mar 24 Contract/fees* due
Jun 1 Confirmation packet emailed
Jun 1 Final day to cancel with refund (less $50 admin fee)**
Jul 19 Artist set up
Jul 20-23 Ann Arbor Summer Art Fair
   
  *Payment plans available for Guild members
** Cancel up to and including deadline, fee is refunded to artist, less $50 administration fee.  Cancel after deadline, no refund is given.
 
Online Application Procedures for the Ann Arbor Summer Art Fair
·         Complete application form at www.Zapplication.org
  • Submit four (4) work images and one (1) booth image with work displayed. If you are applying in two or more categories, please submit an application for each medium.
  • If you are applying in a non-jewelry category but wish to exhibit jewelry in your medium, please submit a separate application for jewelry.  For example, you work in ceramics and wish to display your handmade ceramic jewelry within your booth.  Please note in your Artist Statement that you are applying in a non-jewelry category but wish to show a small amount of jewelry in your booth. 
  • Submit application fee (see following information).
 
Application fees:
·         Non-Guild members:  $35 until December 15. After December 15, $45.   
(Fee includes annual Guild membership.  For additional information regarding membership privileges and responsibilities, please contact the Guild.)
 
·         Guild Members:  Free*  
*Guild Members who are in good standing.
 
If you are unsure of your membership status or eligibility, please contact The Guild, 734.662.3382, ext. 301, or info@theguild.org.
 
Deadlines
Applications will be accepted online until midnight EST, January 30, 2017. Applications received after the deadline will be subject to a $25 late fee.  If you are unable to submit an online application, please contact The Guild for additional options and fees, 734.662.3382, ext. 301.
 
Important Information
By applying to Guild shows, the artist agrees to and confirms the following items:  1) The artist is responsible for the design and execution of his or her artwork according to The Guild’s Exhibition Standards; 2 ) The artist has read, understands and will abide by The Guild’s Exhibition Rules; 3) the artist understands that The Guild of Artists & Artisans is not liable for loss or damage to artwork or personal injury; 4) Artists will not be part of any legal action against The Guild or its personnel; and, 5)  Artists understand and agree that The Guild may use images of their artwork in advertising and promotion.
 
Guild Show Features
  • Extensive advertising and promotion
  • Professional and respectful art fair staff
  • Well-provisioned artist hospitality tents and water delivery
  • Negotiated special rates for artists in nearby hotels and motels
  • Friendly booth sitters and set-up, tear-down helpers
  • Professional, overnight security
  • 100 free promotional postcards 

The Guild

The Guild of Artists & Artisans is a non-profit, membership organization of professional artists.  Established in 1970, The Guild’s mission is to promote community awareness, understanding and appreciation of the visual arts and to maintain a support network for artists, which provides educational, mentoring and marketing opportunities.  The Guild is recognized and valued for its ability to showcase independent artists, bringing their artwork to the community via its juried fine art and fine craft fairs.  It is a trusted source for artist and fairgoer alike.  The Guild is best known for its award-winning Ann Arbor Summer Art Fair.  
 
For information:
 
Nicole McKay, Artist Relations Director
The Guild of Artists & Artisans
118 N. Fourth Avenue
Ann Arbor, MI 48104
734.662.3382, ex. 301
nicole@theguild.org
www.theguild.org

Rules/Regulations
Exhibit Terms and Conditions
 
Exhibition Standards
 
1.     All work must be the original design of the artist; the essential work required to make each finished piece must be done by the artist.  The artist is expected to be the major contributor of the time required in the essential production of the work. Helpers or assistants do not replace the artist in the production of a piece. They are permitted to assist in the non-essential and more mundane processes that go into the production of a finished piece. The only exceptions allowed are defined in Exhibition Standards #2. 
 
2.     No more than 25 percent of the work in an exhibitor’s booth may be reproductions; this policy applies to all media.  Each piece must be clearly marked with the word “reproduction.”  Exhibitors must use the word “reproduction”; other terms, including “print,” may not be used to refer to a reproduction.  The presentation of the reproductions must play a visually subordinate role to the entirety of the exhibitor’s display.  Reproductions of the artist’s own original work are the only reproductions allowed within the artist’s booth.  Determination of what constitutes an original or a reproduction is determined by The Guild of Artists & Artisans.  The decision of The Guild is final.
 
3.     All work must be safe, non‑toxic, and fit for its intended use.  If any work requires special or limited use, this will be fully disclosed and explained to the public.
 
4.     Any commercially produced parts used in a work must play a subordinate role and may not be sold separately.  
 
5.     A mass-produced, cluttered or commercial appearance to an artist display is not permitted. Limited multiples of items may be displayed where color and size are varied and are required to show clearly the range of items available for sale to fair attendees.   However, if the display presents an overwhelming number of multiples resulting in a commercial appearance, as determined by the Standards Committee, on-site adjustments will be requested and compliance will be required. 
 
6.     The artwork exhibited by the artist at the event must match the quality and balance of the images submitted to the event jury.  The artwork exhibited at the event by the artist must also match the scope and volume of the images submitted for the event jury.  An artist is not permitted to submit images presenting complex and detailed artwork but come to the event with a large quantity (more than 15 percent of the work displayed) of simple work. If artists wish to display a large quantity of simple work, it must be presented in the same proportion as presented in the jury images.
 
Note:  The Guild understands that small work can be an important and essential sale item for an artist, therefore, an artist may display up to 15 percent of small work without a separate review or jury image. The small work must be clearly shown in the artist’s booth image.  In addition, it is also understood (and encouraged) that experimentation with new work is part of the creative process. Ten percent of an artist’s display may be devoted to new work, without a separate review or jury image, if the new work is within the same medium and if the new work is of comparable quality to the artwork presented in the artist’s review or jury images.
 
Exemptions
 
If an artist believes his or her work transcends these standards, the artist is welcomed to apply to The Guild’s Standards Committee for determination of eligibility.  The request must be made in writing at least 60 days prior to the fair for which the determination is requested.  There is no guarantee that an exemption will be granted.  The decision of The Guild is final.
 
Acceptability of Specific Work
In an effort to help artists determine whether their specific artwork complies with the event’s Exhibition Standards, the event has prepared the following list of artwork that does not meet the requirements. This list is a guideline to help artists determine whether or not their artwork is eligible; it is neither exhaustive, nor is unacceptable work limited to the items listed.
 
Ineligible work includes but is not limited to:
 
Jewelry
·    Cut coin jewelry
·    Enamels on manufactured representational copper shapes
·    Jewelry made of manufactured components
·    Jewelry made from flatware
·    Commercial beads.  Beads must be made by the artist.  There are only two exemptions to this rule:
1. If the beads are not made by the artist, they must clearly play a subordinate role in the finished piece; and,
2. The requirement that beads must be made by the artist does not apply in the technique known as bead weaving; however, commercial bead weaving kits are not permitted.
·    Stud earrings in commercial settings
·    Pearls whether in necklaces or bracelets.  Note:  Simple-strung or hand knotted-strung pearls are not eligible even if the pearls have been simple-strung or hand knotted-strung by the artist.  Pearl necklaces and/or bracelets may be included if they have an ornament or fastener that is both intricate and a focal point of the piece, handmade by the artist and is of greater value than the piece from which it is hung or attached.   Drilled pearls or pearls that have been altered, but not by the artist, are not eligible; such pearls are considered to be purchased beads and are subject to all purchased bead rules.  Pearl earrings are permitted as long as the setting has been designed and handmade by the artist.
 
Clothing
·    T-shirts, sweat shirts, hats, and other commercially manufactured clothes, no matter how embellished by the artist
·    Manufactured belt buckles sold separately from the belts
 
Other
·    Manufactured tiles with a design as a major component of the piece
·    Enamels on manufactured representational copper shapes
·    Commercially made glassware, flatware or serving pieces no matter how embellished by the artist
·    Alphabet photography, i.e. photographs composed of images representing letters of the alphabet and using those images to spell out names, dates, birthday greetings, etc.
·    Dried flowers, in groups, arrangements, or bouquets
·    Wreaths
·    Anything made in a commercial mold, in any medium
·    Anything made using a commercial kit, in any medium
·    Tole painting
·    Dough art
·    Country crafts
·    CDs and tapes
·    Food
 
Exhibition Standards Violations
 
Violations of the Exhibition Standards will be handled by the Standards Committee and designated Guild Staff. At all Guild fairs, every attempt will be made to inform artists as soon as possible of violations by issuing a Standards Warning. This warning gives the exhibiting artist a chance to correct the problem without penalty as long as the correction is immediate. If the problem is not corrected or if the violation is a continuing problem, the artist will be subject to stronger consequences that may include loss of exhibiting privileges and/or being required to close his or her booth immediately and vacate the booth space at the end of the event day. If the Committee is not able to resolve a problem during the fair, the Committee will review the situation and determine any necessary action following the event. 
 
The Standards Committee will make a good faith effort to inform artists of any potential standards problems and what steps to take to correct the problems following the Standards Review or the event jury.  However, it is the responsibility of the artists to comply with the Exhibition Standards. 
 
There are two exhibition standards that are considered to be inviolable under any circumstances:
 
1.       Engaging in “buy-sell” practices, that is, buying the work done by another and selling it as your own; or
2.       Selling commercially produced reproductions of the work of another artist.
 
If it is discovered that an artist has engaged in either of these practices, that artist will lose event exhibiting privileges immediately and permanently.
 
Exhibition Rules
 
RULE 1:  Exhibitors must comply with all local ordinances, regulations, and rules. These rules include but are not limited to:
 
o   Fire lanes shall not contain storage or any other obstructions.
o   Walk-through sidewalk-street connections shall not contain storage or any other obstructions.
o   Vehicles are not permitted within the barricades during fair hours. 
o   All booth material, tarps and other coverings shall be fire-retardant or fire resistant.  Open flames are not allowed.
o   No gasoline, kerosene or motor oils are permitted in the fair area.
 
RULE 2:  Booth spaces may not be transferred or otherwise reassigned by the artist.
 
RULE 3:  By one hour prior to fair opening on the fair’s first day, artists must have claimed (by their presence, or [if necessary] by phone) their booth space, otherwise their space may be resold with no refund issued.
 
RULE 4a:  Exhibitors must be present at the fair no less than 60 percent of each day. If the exhibitor is found to be in violation of this rule, the exhibitor’s booth must close immediately and remain closed until the exhibitor returns to the booth.
 
RULE 4b:  Exhibitors (and/or their artwork) cannot take part in any other Ann Arbor Fair (official or otherwise) which runs concurrently with the Guild’s Ann Arbor Summer Art Fair.  If an exhibitor is found in violation of this rule, the exhibitor will be required to close his or her Ann Arbor Summer Art Fair booth immediately, vacate the booth space at the end of the event day, and forfeit all booth fees. 
 
RULE 5: Booth structure and display must not exceed the limits of the assigned space.  Artwork hanging from display panels will not obstruct, or block clear and free passage.  If your artwork is hazardous, or interferes with your neighbor you will be asked to remove it.  Booth substructure must not impede water flow.
 
RULE 6:  Booth holders may share their space with no more than one other membership holder.
 
RULE 7:  Picture I.D. is required for fair registration, and must be presented upon the request of Rules Committee members or Guild staff at any time during the fair.
 
RULE 8:  Unless artists are officially notified of a fair emergency, booths must be open at the fair starting time and not close before the fair closing time.  Artists concerned with their personal safety may close.  Artists are expected to reopen as soon as the dangerous situation has ended.
 
RULE 9:  All Storage must be neatly concealed within the booth structure.  If the exhibitor is found to be in violation of this rule, the exhibitor’s booth will be required to close and remain closed until the storage issue is corrected.
 
RULE 10:  Signs advertising sales or markdowns are prohibited.
 
RULE 11:  Pets are prohibited on the fair site. Service animals are permitted.
 
RULE 12:  On-site consumption of alcoholic beverages during fair hours is prohibited.
 
RULE 13:  No debris may be left behind after tearing down.
 
Rule 14:  Rude, obscene or abusive language and/or threatened, actual physical restraint and/or abuse of another Guild member, Guild staff or general public are prohibited.
 
Rule 15:  There are specific chair and table rules for the Ann Arbor Summer Fair:  1) No tables or chairs are permitted outside the booth structure on both Main and Liberty streets; 2) For State street, each booth is allowed two chairs and one table, the table and chairs must be directly behind and adjacent to the booth, the table may not exceed 24” x 24”, no visible storage is allowed within or on the table.  The rule regarding the placement of chairs and tables may vary in each Guild event and/or may vary throughout the layout of a specific event. Exhibitors are required to adhere to the chair and table regulations established for the Guild event in which they are participating. 
 
RULE 16:  Use of sidewalks and planters is strictly prohibited.  Absolutely no items of any kind are allowed on University property.   Booths, chairs, tables and storage must be contained within the artist’s assigned street space (see Rule 15).
 
RULE 17:  Overhangs are not permitted on the fire lane side of your booth (street side). Overhangs are permitted (1) on State Street booths on the sidewalk side, (2) in the rear of Main Street booths, so long as the overhang does not extend over the sidewalk, and (3) on corner booths on any street, the overhang to extend into the pedestrian aisle only.  Overhangs may not exceed 30”, must be at least 80” above the curb and may not interfere with any other exhibitor’s booth or the traffic flow, or be used for display, signs, etc.
 
RULE 18:  Demonstrations are allowed within the assigned booth space.  All other requests are decided on a case-by-case basis by the Rules Committee.
 
RULE 19:  Sabbaticals may be taken every other year.  A sabbatical is available only to preserve a continuing space holder’s privilege to return to his or her space the following year.  Sabbaticals may not be taken in consecutive years; a sabbatical may not be taken to preserve a continuing space first assigned the year the sabbatical is requested. 
 
Rules Violations:  Violations of the Exhibition Rules will be handled by the Rules Committee and designated Guild Staff. At all Guild fairs, every attempt will be made to inform artists as soon as possible of violations by issuing a Rules Violation Warning. This warning gives the exhibiting artist a chance to correct the problem without penalty as long as the correction is immediate. If the problem is not corrected or if the violation is a continuing problem, the artist will be subject to stronger consequences that may include loss of exhibiting privileges and/or being required to close his or her booth immediately, vacate the booth space at the end of the event day, and forfeit all booth fees. For minor infractions, exhibitors may receive points for the rules violations.  Violations may be issued during or after a fair.  From one (1) to ten (10) points may be assessed per violation.  Accumulation of ten (10) points over a three-year period results in the suspension of exhibiting privileges for 13 months from the fair date of the violation resulting in the ten-point total. If the Committee is not able to resolve a problem during the fair, the Committee will review the situation and determine any necessary action following the event. 

Appeals:  Exhibitors have the right to an appeal in person or in writing to the Rules Committee after violation points are given.  The appeal must be made within 60 days of the date of the rules violation notification letter sent from the Guild office.

Cancellation Policy/Refunds 

1.       In the event you must cancel, please notify The Guild immediately, by calling Nicole McKay at 734.662.3382, ext. 301.
                               
2.       You are also required to put your cancellation in writing and send or email it to The Guild’s Artist Relations Director, Nicole McKay, nicole@theguild.org or The Guild, 118 North Fourth Avenue, Ann Arbor, MI 48104-1402.
 
3.       If the cancellation is made on or before the last day to cancel with refund, your booth fee will be refunded minus a $50 administration fee, unless otherwise noted.
 
There are no refunds on cancellations made after the refund deadline, unless otherwise noted.

Booth Information
Booth Fees
$675-$700         10’ x 10’ booth fee         
$878                  10’ x 13’ booth fee         
$1173                10’ x 17’ booth fee         
$75                    Corner fee         
(Note:  A booth corner allows for access to either the right or left side of the booth and the open side is between eight and ten feet from the next booth; a corner may or may not be at the end of a row or street.  A very limited number of double booths are available.)
 
VIEW LEGAL AGREEMENT