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Art in the Park 2017 - Steamboat Springs Arts Council

Location:
West Lincoln Park
Steamboat Springs, Colorado (West)

Event Dates: 7/8/17 - 7/9/17
Application Deadline: 5/15/17 Midnight MST
22 day(s) and 12 hour(s) remaining


REQUIREMENTS:


Images: 5 (a booth shot is required)

Fee (Application Fee): $35.00

JURY DETAILS


Event Summary
Art in the Park is free to the public and features nearly 160 artist vendors, live entertainment, food vendors, and an interactive children’s art area. This popular and successful event takes place on July 8th and 9th over Hot Air Balloon Rodeo Weekend, which draws large crowds through a weekend of fun and excitement. Around 10,000 people attend our festival located in West Lincoln Park, on the west end of downtown Steamboat Springs in beautiful Northwest Colorado.

General Information
HOURS:
The show is open to the public Saturday, July 8, from 9:00am to 5:00pm and Sunday, July 9, from 9:00am to 4:00pm. Exhibitors may begin setting up booths no earlier than 11:00 a.m. on Friday, July 7. Exhibitors must check in by 8:30am on Saturday. Exhibitors agree to remain set up for the entire duration of the festival.


ENTRY:
Along with the completion of this application and application fee, each applicant must submit four (4) current images of their work along with one (1) image of their booth display. Please do not provide thumbnail images. It is very important that the digital images show the proportions of the work, which the artist will actually offer for sale. In addition to the digital images, a detailed description of the process involved to create your products for sale is required. This description and the digital images will be used during the jury process.

Contact the event coordinator for a guide to uploading images on ZAPP.


ELIGIBILITY:
This show is open to all artists/craftspersons who exhibit work of their own original concept, design, and execution. Work which is imported, produced or manufactured will NOT be accepted. Work which is produced or manufactured from a commercial mold, pattern or kit will NOT be accepted. Exhibitors whose work varies substantially from the images submitted or found selling products not meeting the above criteria will be asked to leave the show without any refunds.


SELECTION:
Approximately 160 booth spaces will be available. Applicants will be selected on the basis of quality and uniqueness of work, NOT on a first-come, first-served basis. The number of exhibitors in each category and selection of exhibitors shall be determined by the Steamboat Springs Arts Council. Final selection of participating artists will be conducted May 16 - 21, 2017. Acceptance notification will be sent out May 22nd, and artists are required to respond by May 29th, 2017. Booth fees will then be cashed and will be a confirmation of your place at Art in the Park.


DEADLINE:
Entry forms and fees must be received by the Steamboat Springs Arts Council by May 15th, 2017
. Late applications are accepted via hardcopy, require an additional service fee and placed onto a wait list with no guarantee of acceptance. Acceptance of late applications shall be determined by the Steamboat Springs Arts Council. Late applications are available on our site here: http://steamboatarts.org/art-in-the-park-2017


NOTIFICATIONS:
All notifications will be sent out VIA EMAIL and ZAPP correspondence. Please make sure that our emails are not going into your spam folder.


DISPLAY:
All booths are 10 feet by 10 feet in size. Each Exhibitor must provide their own display equipment. Exhibitors should be prepared to put up their own sunshade, wind & rain protection. No stakes, thumbtacks or nails may be used for booth display. Only tape, string, weights or adhesive materials may be used. Exhibitors are responsible for setting up and attending their work at all times and for cleaning up their exhibition space at the end of each day. Exhibitors are encouraged to demonstrate their craft. No electricity is available.


SHARED SPACE:
Booth spaces may be shared with an additional fee of $125 (in addition to the $300 booth space) plus a $35 non-refundable processing fee per each additional Exhibitor. Additional Exhibitors must undergo the jury process and approval by the Steamboat Springs Arts Council in order to share a space. Please note on your application if you intend to share a space.


NON-PROFIT BOOTH SPACES:
The Steamboat Springs Arts Council accommodates a limited number of booth spaces for local and regional non-profit organizations. Non-profit booth spaces are limited and are filled on a first-come, first-served basis. Acceptance of non-profit booth is at the sole discretion of the Steamboat Springs Arts Council. If you would like information about a non-profit booth space, please contact the event coordinator.


KIDSPOT BOOTH SPACES:
Additionally, the Steamboat Springs Arts Council provides an interactive art area for kids. If you are interested in hosting a KidSpot booth, please contact the event coordinator for more information.


FEES AND DEPOSITS:
PLEASE MAKE ALL CHECKS PAYABLE TO:
Steamboat Springs Arts Council or SSAC

BOOTH FEES:
Arts Council Members - $275
Non-Members - $300
Become a member of the Arts Council for only $50 / yr!  Your membership is a donation and 100% tax deductible, and provides additional calls for entry + additional discounts and benefits.

Shared booth fee - $125 (in addition to initial booth fee)

$35 NON-REFUNDABLE PROCESSING FEE:
In addition to booth fees, every applicant is required to submit a $35 non-refundable processing fee, for each application. Please make a SEPARATE check for processing fees.

$50 LATE REGISTRATION FEE:
Late applications are accepted with additional fee and placed onto a wait list with no guarantee of acceptance. Acceptance of late applications shall be determined by the Steamboat Springs Arts Council.

$50 TAX DEPOSIT AND APPLICATION:
(Upon Acceptance)
The City of Steamboat Springs requires a Single Event Sales Tax License and a $50 sales tax deposit. All Exhibitors participating in Art in the Park are required to provide an additional, SEPARATE check for $50, payable to SSAC to assure compliance with the single event sales tax policies of the City of Steamboat Springs. YOUR CHECK WILL NOT BE CASHED UNLESS YOUR SALES TAX IS NOT PAID BY THE DEADLINE! The tax deposit check will be held and then shredded upon remittance of sales tax payment, in full, to the City of Steamboat Springs. If the Exhibitor fails to remit a sales tax payment, in full, to the City of Steamboat Springs before September 15, 2017, the Exhibitor will forfeit the $50 tax deposit. In addition to the sales tax deposit check, each Exhibitor will also be required to submit a Single Event Sales Tax License Application. Upon vendor acceptance SSAC will email each vendor a Single Event Sales Tax Application, which should be sent by regular mail along with your $50 deposit check to the address provided below. SSAC must receive these items by May 22, 2017. SSAC will submit this tax license application to the city tax clerk, and the vendor will receive their Single Event Sales Tax License upon checking in to the event. If you are a local business and have a City of Steamboat Springs multi-use sales tax license, you are not required to include a tax deposit check, but you are required to provide a copy of your City of Steamboat Springs sales tax license to the Steamboat Springs Arts Council. Please contact the event coordinator if you have any questions about sales tax.

CANCELLATIONS AND REFUNDS:
CANCELLATION MUST BE RECEIVED IN WRITING POSTMARKED BY JUNE 1, 2017. Booth fees will NOT be refunded to any applicant who cancels after this date. Booth fees will not be processed/cashed for any applicant who is not accepted. The $35 processing fee is non-refundable.


COMMISSIONS:
No commissions will be charged.


WEATHER/PETS:
No provisions have been made in case of inclement weather, and there will be NO refunds.
No pets are allowed, sorry. Please make alternate arrangements.


LIABILITY:
It is agreed by the Exhibitor(s) that they assume full responsibility for any damage or loss to their exhibit from any cause. It is further agreed that the Exhibitor will indemnify, including attorney fees and costs, and hold harmless the Steamboat Springs Arts Council, its director, staff and/or its agents from any claim or cause of action resulting from the Exhibitor’s actions or omissions.

Overnight security will be provided in the park from the time that event staff leaves until event staff returns on Friday night and Saturday night however, there are no guarantees against theft or loss during the show and exhibitors assume full responsibility. No one is allowed in the park overnight, other than paid security officers.

FOOD:
10,000 Attendees and 160 artists will work up an appetite at Art in the Park. Art in the Park strives to provide a wide array of culinary offerings to satisfy palates of all ages. Please fill out the application and sent to the Event Coordinator. Submission deadline is May 22, 2017. Jurying will proceed and notification of acceptance will be given May 26, 2017. Booth fee is $400. Booth fee must be received by May 31, 2017. Food Vendor Application.

EVENT COORDINATOR CONTACT INFORMATION:
Beth Liggitt
Steamboat Springs Arts Council, Art in the Park
PO Box 774284
Steamboat Springs, CO 80477
970-879-9008
bethl@steamboatarts.org

Rules/Regulations
DEADLINE:
Entry forms, fees, and deposits must be received by the Steamboat Springs Arts Council by May15th, 2017. Late applications are accepted with additional fee and placed onto a wait list with no guarantee of acceptance. Acceptance of late applications shall be determined by the Steamboat Springs Arts Council.

$35 NON-REFUNDABLE PROCESSING FEE:
In addition to booth fees, every applicant is required to submit a $35 non-refundable processing fee, for each application. Please pay online or make a SEPARATE check for processing fees.

$50 LATE REGISTRATION FEE:
Late applications are accepted with additional fee and placed onto a wait list with no guarantee of acceptance. Acceptance of late applications shall be determined by the Steamboat Springs Arts Council.

WEATHER/PETS:
No provisions have been made in case of inclement weather, and there will be NO refunds.
No pets are allowed, sorry. Please make alternate arrangements.

LIABILITY:
It is agreed by the Exhibitor(s) that they assume full responsibility for any damage or loss to their exhibit from any cause. It is further agreed that the Exhibitor will indemnify, including attorney fees and costs, and hold harmless the Steamboat Springs Arts Council, its director, staff and/or its agents from any claim or cause of action resulting from the Exhibitor’s actions or omissions.

CANCELLATION MUST BE RECEIVED IN WRITING POSTMARKED BY JUNE 1, 2017. Booth fees will NOT be refunded to any applicant who cancels after this date. Booth fees will not be processed/cashed for any applicant who is not accepted. The $35 processing fee is non-refundable.  An administration fee of $50 will be assesed for booth cancelations before June 1, 2017. 
 


Booth Information
All booths are 10 feet by 10 feet in size. Each Exhibitor must provide their own display equipment. Exhibitors should be prepared to put up their own sunshade, wind & rain protection. No stakes, thumbtacks or nails may be used for booth display. Only tape, string, weights or adhesive materials may be used. Exhibitors are responsible for setting up and attending their work at all times and for cleaning up their exhibition space at the end of each day. Exhibitors are encouraged to demonstrate their craft. No electricity is available.
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