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Penrod Arts Fair 2017 (51st Annual)

Location:
Indianapolis Museum of Art
Indianapolis, Indiana (Midwest)

Phone: e-mail only
Event Dates: 9/9/17 - 9/9/17
Application Deadline: 5/1/17 Midnight EST

The application deadline has passed.


REQUIREMENTS:


Images: 4 (a booth shot is required)

Fee (Application Fee): $30.00

You can submit up to 2 applications for this show.

JURY DETAILS


Event Summary
Please join The Penrod Society on Saturday, September 9, 2017, from 9:00 a.m. to 5:00 p.m. ET, on the beautiful grounds of the Indianapolis Museum of Art in Indianapolis, Indiana, for the 51st annual Penrod Arts Fair! For 51 years, the Penrod Arts Fair has been an Indianapolis institution and a tradition cherished by patrons and exhibitors alike as one of the largest and best single-day, outdoor art fairs in the Midwest. The Society's mission is to support artists, students, arts organizations, and various other non-profits whose missions and programming include arts-related outreach and cultural and educational activities in Central Indiana. Come join us this fall, and see why the Penrod Arts Fair is truly “Indiana’s Nicest Day!”  We are looking forward to seeing you there!
 
A select number of interested applicants will be invited to participate in our fifth annual “Evening with Penrod at the IMA” event, which features local food and beverages, performing art, and artist booths.  “Evening with Penrod” will take place in the Yellow artist area of the Fair grounds the night before the Fair, Friday, September 8, 2017, from 6:00 p.m. to 10:30 p.m. ET (end time will be 9:00-ish p.m. ET for participating exhibitors).  Recent history/feedback has shown that artist tents with auxiliary lighting (battery powered only) have a significant impact on patron traffic, so it is strongly encouraged.
  
Please visit us at www.penrod.org or e-mail the Artist Chairman at

General Information
The Penrod Society is an Indianapolis-based, all-volunteer, not-for-profit organization, whose mission is to support arts-related cultural and educational activities in Central Indiana. The Society's mission is to support artists, students, arts organizations, and various other non-profits whose missions and programming include arts-related outreach and cultural and educational activities in Central Indiana. The Society achieves its mission, in part, by hosting various events and distributing the proceeds through a grant process.
 
For each of the 51 years since the Society’s founding, the Penrod Arts Fair has been the Society’s signature event and most significant fundraiser.  And, for the last several years, the Society has kicked off the Fair with its high-end “Evening with Penrod at the IMA” event the night before the Fair.  “Evening with Penrod” has quickly grown into a popular and must-attend event for local supporters and patrons of the arts.

Key Dates for the 51st Annual Penrod Arts Fair:
(dates in italics approximate and subject to change)
 
2/22/17:  2017 artist application goes live; application period begins
5/1/17:  Artist application deadline @ midnight ET
5/9/17:  Artist jury process begins
5/21/17:  Artist jury process completed
5/26/17:  Accepted artists notified by e-mail
6/9/17:  Deadline for invited artists to accept invitation and pay booth fees
6/15/17:  Certain wait-listed artists notified of acceptance by e-mail
6/24/17:  Deadline for invited waitlist artists to accept invitation and pay booth fees
7/31/17:  Deadline for artist cancellations (if partial refund desired)
8/11/17:  Artist credential packets and booth assignments sent by e-mail
8/11/17:  Artist website links posted to Penrod website (for those who request and pay fee)
8/11/17:  List of accepted artists posted to Penrod website
9/8/17:  Artist set-up (10:00 a.m. to 3:30 p.m. ET; rain or shine)
9/8/17:  5th annual Evening with Penrod at the IMA (6:00 p.m. ET; rain or shine)
9/9/17:  51st annual Penrod Arts Fair (9:00 a.m. to 5:00 p.m. ET; rain or shine)
9/9/17:  Artist tear-down (5:30-8:00 p.m. ET; rain or shine)
 
The Penrod Arts Fair Is a Juried Show of Approximately 350 Artists and Galleries:
 
As in prior years, approximately 350 artists and galleries will be selected for this year’s Penrod Arts Fair (the “Fair”).  The selection of artists and galleries will be made by a jury comprised of professional artists and gallery owners.  Our jurors are selected from prominent members of the Indianapolis-area and/or regional arts communities.  Additionally, there will be judge-awarded prizes for “Best in Show” and runners-up.  We do not collect a sales commission from our exhibitors.
 
Permitted Work/Mediums:
 
(A)  The Fair is open to and welcomes all individual artists and co-artists who make their own original fine art and/or fine crafts by hand, as well as art galleries that sell those items.  All work must be original and, except in the case of art galleries, must be made by the artist, or jointly by the co-artists, who is/are present at the Fair.  We define a “gallery” as an applicant that plans to sell works from multiple different artists who are not co-artists, as opposed to, for example, a single artist who plans to sell only his or her own works or co-artists who plan to sell only their jointly-created works.
 
(B)  We accept the following mediums:  acrylic, ceramics & ceramic sculpture, glass & glass sculpture, jewelry, metalwork & metal sculpture, musical instruments, oil, papermaking & book arts, pastel/pencil/charcoal, pen/ink, photography (standard & digital), printmaking, stencil, stonework & stone sculpture, tempera, textile/fiber/leather, watercolor, and woodworking & wood sculpture.  If you believe that your work is appropriate for the Fair but does not fit neatly within one of these categories, we also offer a 2D mixed media & miscellaneous category and a 3D mixed media & miscellaneous category.  If you have a question regarding whether your work would be appropriate for the Fair, please contact the Artist Chairman at artists@penrod.org.
 
Prohibited Items:
 
The following items are NOT permitted at the Fair:  any work that is not your own or that you did not make by hand (not applicable to art galleries), imported items, commercially manufactured items, items manufactured in production houses, buy-and-sell items, and kit-made or pattern-made items.  If you plan to sell any of these items, please do not apply.  If you are found to be selling any of these items at the Fair, you will be asked to leave the Fair, and your application to any future Fairs will be rejected.  Please respect the purpose and integrity of our Fair.  Representatives of The Penrod Society, including the Artist Chairman, will serve as the sole and final arbiters of whether an item is appropriate for the Fair.
 
Please review the “Event Summary,” “Rules/Regulations,” and “Booth Information” sections, as well as our Legal Agreement (click the “VIEW LEGAL AGREEMENT” link, below), for further information, terms, and conditions.

Rules/Regulations

Submitting an Application:
 
(A)  Each artist must submit a separate application through the ZAPP online application system.  You may submit up to three applications per artist profile (but please note that each application will incur a separate application fee).  Only one (1) medium is allowed per application for judging.  The application deadline is midnight ET on Monday, May 1, 2017.
 
(B)  In order for your application to be processed, you must fully complete and submit the online application, including by uploading your digital images (as discussed below), and pay, using an accepted credit card or PayPal, a non-refundable $30 application fee.  You are required to submit a total of four (4) digital images:  three (3) digital images of samples of your work that are both (a) comparable in style and quality to what you will exhibit at the Fair and (b) representative of your work produced in the last two (2) years, and one (1) digital image of the booth display that you plan to use at the Fair.  Follow ZAPP guidelines for uploading images and for size and quality specifications.  The quality of your images is very important, as they are the basis upon which the jury will make its decisions.  
 
(C)  The jury’s decisions are final and are not subject to review.  Artists who display work at the Fair not comparable to what was juried in will be required to remove the non-juried work.  Artists who fail to comply will be asked to leave the Fair, and your application to any future Fairs will be rejected.  Please respect the purpose and integrity of our Fair.  Representatives of The Penrod Society, including the Artist Chairman, will serve as the sole and final arbiters of whether an item is appropriate for the Fair.
 
(D)  In order to submit a ZAPP application for the Penrod Arts Fair and pay the application fee, you must confirm that you have read and agree to the terms and conditions stated throughout this application and in our Legal Agreement, which you may review by clicking on the “VIEW LEGAL AGREEMENT” link, below.
 
Notification of Acceptance and Waitlist Policy:
 
(A)  The Penrod Society will notify you via e-mail on or around Friday, May 26, 2017, regarding whether you have been accepted to participate in the Fair as an exhibitor.  You will have until Friday, June 9, 2017 to accept your invitation and pay the required booth fee, described in the “Booth Information” section, below.
 
(B)  We reserve the right, as in prior years, to maintain a wait list; however, we cannot guarantee that a spot on the wait list will result in your participation as an exhibitor at the Fair, even if cancellations occur.  To the extent we have space available, certain wait-listed artists will be notified of acceptance by e-mail on or around Thursday, June 15, 2017.  If you are accepted from the wait list, you will have until Saturday, June 24, 2017 to accept your invitation and pay the required booth fee, described in the “Booth Information” section, below.
 
(C)  We will e-mail all accepted artists their entry credentials, booth assignment, and any other pertinent information in mid-August, approximately one month before the Fair.  All booth assignments will be final at that time.  The credential packet will include timing and detailed instructions for entering the Fair grounds, parking your vehicle, and setting up and tearing down your booth, as described in the “Booth Information” section, below.  A list of accepted artists and their booth assignments will also be listed on our website (www.penrod.org) in mid-August, approximately one month before the Fair.
 
Optional Web Linking:
 
In order to better serve our accepted artists, once you are notified of your acceptance you will have the option of having us place a link to your website on ours (www.penrod.org).  When you pay your booth fee through ZAPP, simply select the “Website Link Fee” option and pay the fee ($35).  You must include your website address in your ZAPP application.  The link on our website to yours will go live in mid-August, approximately one month before the Fair, and will remain active for approximately one year.  Bear in mind that patrons often seek to reach artists after the Fair to make additional purchases.
 
Cancelation/Refund Policy:
 
In the event you need to cancel your participation in the Fair after paying your booth fee, we will refund fifty percent (50%) of your booth fee if your written notice of cancellation is received by the Artist Chairman at artists@penrod.org on or before July 31, 2017.  Refund amount is not negotiable.  No refunds for cancelations after July 31, 2017.  ZAPP application fee will not be refunded upon cancelation or for any other reason.  Website Link fee will not be refunded upon cancelation or for any other reason.  We understand that life is unpredictable and that unexpected issues arise, but please note that serial cancelations in multiple successive years may result in us asking you not to return to future Fairs.
 
Please review the “Event Summary,” “General Information,” and “Booth Information” sections, as well as our Legal Agreement (click the “VIEW LEGAL AGREEMENT” link, below), for further information, terms, and conditions.

Booth Information

Booth Fees and Rules:
 
Only one (1) artist or gallery allowed per booth, except in the case of co-artists who jointly create individual works.  We do not permit booth sharing by artists who are not co-artists.  Single-sized artist booths (10’ x 10’) are $325, double-sized artist booths (10’ x 20’) are $650, and gallery booths (10’ x 20’) are $900.  (Art gallery applicants must select the gallery booth option.  We define a “gallery” as an applicant that plans to sell works from multiple different artists who are not co-artists, as opposed to, for example, a single artist who plans to sell only his or her own works or co-artists who plan to sell only their jointly-created works.)  Booth fees must be paid through ZAPP, using an accepted credit card or PayPal.  Your booth fee covers admission for you and one (1) assistant or co-artist who must arrive with you in the same vehicle.  Tickets for additional assistants, co-artists, or family members will be available for purchase at a discounted rate.  Only one (1) vehicle (with or without trailer) per exhibitor or co-artist team allowed on the Fair grounds at any time.  No pets, bikes, or motorcycles permitted.
 
Arrangements and Logistics:

(A)  The general set-up period for all artists will be on Friday, September 8, 2017, from 10:00 a.m. until 3:30 p.m. ET.  All artist vehicles must be off the Fair grounds by 4:00 p.m. ET on Friday.  Friday set-up is strongly encouraged.  However, if you seek and obtain the Artist Chairman’s written permission by e-mail (artists@penrod.org) at least two weeks prior to the Fair, you may set up on Saturday, September 9, 2017, from 5:15 a.m. to 7:30 a.m. ET.  All artist vehicles must be off the grounds by 8:00 a.m. ET on Saturday.  Saturday set-up is discouraged unless absolutely necessary in view of your personal circumstances.  Tear-down will begin on Saturday no later than 5:45 p.m. ET.  Set-up and tear-down will occur, rain or shine, on the dates and times above.

(B)  Between Friday and Saturday, overnight security will be provided on the Fair grounds.  No exhibitor will be allowed to remain on the grounds overnight for any reason.
 
(C)  Both the Fair and Evening with Penrod at the IMA will be held regardless of weather, rain or shine.  There is no “rain date” for either event.  While of course we always hope for bright, sunny days for both events, rain has significantly affected the Fair only a few times in its 51-year history.  No refunds will be issued in the event of rain, other bad weather, or due to any other circumstance beyond the control of The Penrod Society that may adversely impact, delay, or lead to the partial or full cancellation of Evening with Penrod at the IMA and/or the Fair.
 
(D)  You and your assistant(s) or co-artist(s), if any, are solely responsible for the transportation, display, custody, and sale of your work at the Fair and, if you participate, during Evening with Penrod at the IMA.  You must provide your own tent, tables, chairs, easels, and all other booth and/or display items that you may need; The Penrod Society will not supply any of those items.  Utilities, including, but not limited to, electricity and internet access, are not available and will not be provided.  Generators are not permitted.  Your tent and booth items should not exceed the following dimensions:  10’ x 10’ for single-sized artist booths; and 10’ x 20’ for double-sized artist booths and gallery booths.
 
(E)  Members of The Penrod Society will be available to assist you on Friday and Saturday, including with set-up and tear-down once your vehicle is properly positioned on the Fair grounds.  At your option and with your express approval, during set-up members of the Society will assist you with unloading your work and other items from your vehicle and moving the same to your booth location.  Similarly, at your option and with your express approval, during tear-down members of the Society will assist you with packing your work and other items and moving the same from your booth location to your vehicle.  And, from time to time, with your express approval, members of the Society may assist you in other ways that involve them handling your work or other items.  As a condition of your accepting the assistance of any member of the Society as previously described, and although members of the Society will use the utmost care and caution when handling your work and other items, you agree that the Indianapolis Museum of Art, The Penrod Society, the Penrod Arts Fair, Evening with Penrod at the IMA, and those organizations’ or events’ respective officers, directors, representatives, members, volunteers, employees, agents, contractors, heirs, successors, alter egos, and assigns, including, but not limited to, the Artist Chairman, will not be responsible for any loss, theft, or damage related to your work, booth items, vehicle, or any other property that you may bring to the Fair.
 
Please review the “Event Summary,” “General Information,” and “Rules/Regulations” sections, as well as our Legal Agreement (click the “VIEW LEGAL AGREEMENT” link, below), for further information, terms, and conditions.
VIEW LEGAL AGREEMENT