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4th Avenue Winter Street Fair 2017 Tucson, Arizona

Location:
Historic Business, Arts & Entertainment District
Tucson, Arizona (West)

Phone: 520-624-5004
Event Dates: 12/8/17 - 12/10/17
Application Deadline: 7/7/17 Midnight MST
44 day(s) and 16 hour(s) remaining


REQUIREMENTS:


Images: 5 (a booth shot is required)

Fee (Processing Fee): $45.00

JURY DETAILS


Event Summary

Welcome!

The Fourth Avenue Street Fair, recognized as one of the premier community celebrations in the Southwest, is held biannually in the gorgeous Sonoran Desert community of Tucson, Arizona.

We invite you to participate in this 48-year-old tradition which, attracts more than 600,000 visitors each year. Our family-friendly event offers a moderate to upscale audience, 57% between the ages of 25-54. In addition to over 300 international artisans, we host entertainment stages, children's activities and tantalizing treats from 40+ food concessionaires. Admission to the festival is free and open to the entire community.

General Information

Mission of the Fourth Avenue Street Fair
The mission of the Fourth Avenue Street Fair is to provide a community arts event, free to the public, with the highest quality artistic products and services. Selected by a skilled jury, our arts and craft fair is designed to attract a variety of high quality handmade art and fine crafts by artists from around the world. The artists’ work is the focal point of the festival. The proceeds generated from the Fair directly support infrastructure and services in the Fourth Avenue Business District, surrounding neighborhood association enrichment projects and free special events for the citizens and visitors of Tucson’s Historic Fourth Avenue.

The dates for the biannual Fourth Avenue Street Fairs are selected to enable artists to participate in two events on adjoining weekends. The Tempe Festival of the Arts occurs on weekends back-to-back with our Street Fair. This arrangement allows artists to attend both the Tempe and Fourth Avenue Fairs saving time and money.

Why Tucson, Arizona?
The weather! All year long is a wonderful time to be in the Sonoran Desert. Mild temperatures attract droves of visitors from around the world. The Tucson Metropolitan Area has grown by leaps and bounds in the past decade and now supports a population of over one million residents. The Historic Fourth Avenue Business District, with its tree lined sidewalks and creative retail appeal, is truly the heart of the city. Fourth Avenue is the gateway to Tucson’s thriving arts, culture and commerce.

The Fourth Avenue Street Fair is ablaze with fascinating sights and sounds as more than 400 arts and crafts artisans, musicians, exhibitors and food vendors take part in this three-day community celebration. Artist booths are positioned back to back down the middle of 4th Avenue and 7th Street. The Fourth Avenue Street Fair brings a diverse and dynamic blend of texture, shape and color along six blocks of Tucson’s Historic Business District.

The Historic Fourth Avenue Business District boasts over 100 locally owned businesses including many of Tucson’s finest restaurants, clothiers, pubs, bookstores and retailers. The Fourth Avenue Street Fair along with dozens of Fourth Avenue Businesses are routinely voted the “Best of Tucson” in the Tucson Weekly’s annual “Best of Tucson” issue.

Why Exhibit at the Fourth Avenue Street Fair?
First, we deliver thousands of customers to our artists. More than 70% of our exhibiting artists return year after year. Fair management is based on decades of experience, customer service and artist satisfaction. Our family-friendly event offers a moderate to upscale audience of around 600,000 guests each year.

We Offer Our Artists
  • Quick check in registration
  • Professional Fair Management who are courteous and respectful.
  • Courtesy carts which deliver FREE snacks and water all three days of the Fair.
  • Readily available and reliable booth sitters.
  • Best of Show Award, which includes a complimentary booth placement in a subsequent Street Fair.
  • Opportunity to be immortalized as a Fourth Avenue Street Fair Poster Artist.

Artist Categories: Please click here for detailed rules and descriptions

Important Time and Date Information
Show Dates: December 8, 9 & 10, 2017
Show Hours: 10:00am – dusk, all three days
ZAPP® Online Application Opens: May 1, 2017
ZAPP® Online Application Deadline to Apply: July 7, 2017, 11:59 p.m. Mountain Time
Acceptance notification, with invitations: August 9, 2017, 10:00 a.m. Mountain Time
Accept invitation & purchase deadline: September 8, 2017, 11:59 p.m. Mountain Time
Last day to withdrawal with refund: October 25, 2017, 5:00 p.m. Mountain Time

Load-in begins on December 7, 2017, once the fire lanes are cleared, typically around 2:00 p.m. until 10:00 p.m. and December 8, 2017 from 6:30 a.m. until 9:00 a.m. The Fair officially opens at 10:00 a.m. on December 8, 2017.

Load-out begins once the number of guests on the Avenue are at a level where vehicles can safely proceed onto the closed streets. We know everyone, including the Fair Staff, wants to pack up and get going quickly. Please follow all directions from your block supervisors.

Load out must be completed by 9:00 p.m. as the street sweepers begin their work at 9:30 p.m. The Fair is not liable for any damage caused by the sweepers if materials are left on the Avenue.

Application Requirements
  • All applications must be made through ZAPP®.
  • 4 photos of the artist’s product must be included.
  • 1 photo of the booth setup must be included.
  • “Buy-sell” items are not allowed.
  • The artist(s) must be present during the entire show. Accommodations can be provided, but must be arranged prior to application.
Jury Procedure
  • The Fourth Avenue Street Fair is juried by a pool of local and national artists, along with Makers from Fourth Avenue and Street Fair Staff. The jury session is not open to the public. Jurors are rotated for each Fair to keep a fresh perspective on the applications.
  • This is a blind process. The identities of artists are not disclosed to jurors.
  • The images, submitted by each artist through their ZAPP® account, are viewed by each jury member on separate devices, independently of each other.
  • It is important to provide clear images as this is what the jurors use to score your application!
  • The Artist Statement and image descriptions provided on the application are available to the jury.
  • Each artist is scored by jury members on a scale of 1-5. The top score being 5 and the low score being 1. We do not release jury scores.
  • Decisions of the jury panel are final.
Notification of Invitation
An email will be sent on August 9, 2017 at 10:00 a.m. Mountain Time to all artists, asking them to check their ZAPP® profile to see if they have been invited to our Fair. All communication regarding invitations will be by email.

IMPORTANT: Do not wait for our email as it takes 15 to 20 minutes to process email through ZAPP®. Check your ZAPP® profile on August 9 at 10:00 a.m. Mountain Time. Jury results will be posted on your ZAPP® profile on August 9 at 10:00 a.m. Mountain Time.

Please remember, just accepting our invitation does not guarantee your booth! The booth and any add-ons must be purchased to secure your space.

There are limited corner spaces and double booths available. Artist booth placement is based on the ZAPP® time stamp and the Special Location Request, which is available as an add-on, so getting in and buying your booth and add-ons as soon as possible is vitally important!

Awards
During the Fair, our staff will select the Best of Show Award. The Best of Show Award will be presented on Saturday afternoon at the winning artist’s booth. The winner receives a free Booth, including the Processing Fee and a Special Location Request (a $665 value).

Selection is based on artwork, presentation and the artist’s interaction with our Fair guests.

Rules/Regulations

The following rules and regulations have been established by the North Fourth Avenue Merchants Association to ensure quality, integrity of process, presentation and patron’s experience:
  • Artists must be present at the event to represent and sell their handcrafted work.
  • All artists represented on the entry form must personally attend the exhibit and must be present during the entire three days and exhibit hours posted for the public. The Fair is compassionate towards working, collaborative artists who experience honest hardships because of this policy. Collaborating artists wishing an exemption from this policy should contact the Events Director, prior to applying, who will provide specific requirements for exemption.
  • The Fair is not open to manufacturers. Artisans may not sell manufactured or imported goods as separate items. “Buy-sell” items are strictly prohibited. Any violation can result in expulsion from the Fair with no refund.
  • Goods are considered manufactured when more than three persons are involved in the making or when they are mass-produced. Exceptions are included in the Category descriptions.
  • All work must be represented by the original artist, including commercial reproductions of artwork (limited edition signed works are allowed).
  • We admit vintage and commercial items from our Fourth Avenue Merchant Members only. Exhibiting Merchant Members have signs identifying themselves as a Fourth Avenue Merchant.
  • If a product is not included in the juried pictures, the artist may be asked to remove those items from their booth.
  • Booth sharing is allowed if both artists apply separately and both are accepted by the jury.
  • No pre-recorded music may be sold.
  • If you are demonstrating your craft or talent in your booth, we reserve the right to control the methods, materials, volume or any activity which may provide a hazard or nuisance. The artist must remain in their booth. No selling, storing or demonstrating is allowed outside of the artist’s assigned booth.
  • It is the artist’s sole responsibility to identify the category and the bodies of work for which they would like to be juried.
  • The artist is responsible for proper insurance and protection of their products and set-up/display/tent. The Fair is not responsible for any damage to an artist’s property due to weather, unrelated incidents or acts of God. General security is provided 24-hours during the show. If additional security/accommodations are required by an artist, arrangements must be made prior to setup. The artist will be responsible for all related additional costs.
  • The Fair discourages any person from applying if they are inclined to misrepresent both their craft and the industry.
  • All artists are expected to comply with all Fair and government regulations and respect artistry standards. The North Fourth Avenue Merchants Association reserves the right and responsibility to ensure compliance of all regulations. Failure to comply and cooperate with Fair Staff will result in the exhibitor’s removal from the show with no refund and exhibitor’s ability to exhibit in future shows revoked.
  • The Events Director is the final arbiter of all Fair rules and all their decisions are final.

Government Regulations
Sales Tax License/Permits

The Arizona Department of Revenue (ADOR) and the City of Tucson Revenue Division require contact information for everyone participating in the event, including artists, food vendors and sponsors. All participants are required to fulfill their legal, statutory obligations and will be contacted by the state and city for filing procedures and payment of all sales taxes and fees. Please be aware, there are different license requirements for the City of Tucson and State of Arizona.
  • Street Fair and Community Special Event License. This fee is included in the Booth fee and is required for each event. The physical license is included in the registration packet at check-in and needs to be displayed in your booth.
  • City of Tucson Municipal Tax License. This is an annual fee of $20 in addition to the “Street Fair and Community Special Event License” and is not included in the Booth fee. It is good for one calendar year and is not prorated. It is good from January 1 to December 31. Beginning January 1, 2017, it is collected by the Arizona Department of Revenue (AZDOR) on their TPT Return.
    • Participants new to Arizona need to apply to AZDOR for an Arizona Transaction Privilege Tax (TPT) License. The city code is “TU” for the City of Tucson.
    • Participants who already have an Arizona TPT must add Tucson (TU) as a location in the City Column of the TPT return and pay the fee when submitting their return.
    • All state and city taxes are reported and paid using one of the state’s TPT returns. Taxpayers can use the TPT-EZ if they have only one location, but must file the TPT-2 online at AZTaxes.gov/Home if they have multiple locations. Tutorials are available here.
  • Arizona Transaction Privilege Tax (TPT) License. If you already have an Arizona TPT license, you need to make sure and follow all rules for renewal and collection. All fees and taxes are collected by AZDOR and are not included in the booth fee. Here is a Renewal Fact Sheet. Here is their account information.
It is recommended participants register for their tax license prior to the event.

Please be aware, the final responsibility for the license and collecting/paying tax on sales is on the participant. The State of Arizona Sales Tax is 6.1%. The City of Tucson Sales Tax is 2%.

Pima County Health Department
Artists providing samples of food items are required to obtain all necessary permits from the Pima County Health Department. Failure to obtain a permit will result in expulsion from the event without refund. Artists requiring a Pima County Health Permit must submit a copy to the Fair two (2) weeks prior to the first day of the Fair.

Booth Information

Booths are assigned by the date and time of the online booth payment made through ZAPP® and can only be modified by the purchase of a Special Location Request. Payment made by check are time stamped when received at the North Fourth Avenue Merchants Association Office. Invited artists are urged to accept the Fair’s invitation and pay for their booth space as soon as they receive an invitation.

It is not enough to just Accept the invitation. Booths must be purchased to Confirm one’s spot in the Fair and set the time/date stamp in ZAPP®.

Corner and Double booth spaces are limited and sell out quickly.

If you require a specific booth space, or placement in the Fair you must purchase a Special Location Request. If the request cannot be reasonably accommodated, the fee will be refunded.

Artist booths are assigned by group using this algorithm:
  1. Corner Booth
    1. Corner Location Request with a Special Location Request by Time Stamp
    2. Corner Location Request by Time Stamp
  2. Double Booth
    1. Second Booth with a Special Location Request by Time Stamp
    2. Second Booth by Time Stamp
  3. Basic 10’ x 10’ Booth
    1. Primary Booth with a Special Location Request by Time Stamp
    2. Primary Booth by Time Stamp
Fees
  • A non-refundable Processing Fee of $45 is required for each entry form/category.
  • Upon receipt of an invitation to the Fair, artists are required to purchase available booths through ZAPP®.
    • The Primary Booth fee ranges from $495 to $545, depending on location, for a 10’ x 10’ space and includes the City of Tucson “Street Fair and Community Special Event License.” Only one (1) Primary Booth may be purchased.
    • A Second Booth (also referred to as a Double Booth) is $485. This is an add-on item and only one (1) Second Booth may be purchased. A Primary Booth must be purchased.
    • A Corner Location Request is $175. This is an add-on item. A primary Booth must be purchased. A “Corner Booth” is defined as a booth having two (2) open and connected sides. If you require your Corner Location be on the end of a block, please purchase a Special Location Request and specify this on your application. Corner Booths are also located on the fire lanes and firebreaks.
    • A Special Location Request is $75. Special Location Requests are not guaranteed. When making a Special Location Request, please indicate the booth number, block number and/or side of the street where you would like to be located on your application. Refunds will be issued if the Special Location Request cannot be reasonably accommodated.
Booth Space
The Fourth Avenue Street Fair is held in the Historic Fourth Avenue Business District, contained within University Boulevard on the north, 5th Avenue on the west, 9th Street on the south and 3rd Avenue on the east.

Artist booths are set up back-to-back in the middle of 4th Avenue, running north to south, and 7th Street, running east to west.
  • Most attendees at the event walk in a counter clockwise flow. Each exhibitor will be provided a booth space that is approximately 10’ deep by 10’ wide or 10’ foot deep by 20’ wide space, depending on what the artist selected when purchasing their booth space.
  • Booths are assigned in advance of the Fair and restricted to the juried artist and their work. It is incumbent on the artist to know and understand where they have been placed in the Fair. Maps are available on our website and everyone is encouraged to call the North Fourth Avenue Merchants Association Office at (520) 624-5004 if they have any questions about their placement.
  • The Events Director reserves the right to add additional artist areas such as “Emerging Artists” or other specialty areas in the show if deemed appropriate to the overall growth and development of the Fair.
  • Booths are assigned on a first come, first served basis as determined by the date and time of the online booth payment made through ZAPP® and the Special Location Request add-on. (Please refer to the placement algorithm above.) Invited artists are urged to accept the Fair’s invitation and pay for their booth space as soon as they receive their notification on ZAPP® to confirm their booth. Corner and double booths sell out quickly.
  • There is no electricity available for artist booths. Generators, open flame or propane heaters are not allowed in the artists’ booths.
Refund Policy
No refunds will be given for cancellations made after October 25, 2017. There are no exceptions for any reason.

Equipment Rental
Equipment rentals are available from our preferred vendor, Arizona Party Rental.

Parking
Parking is the responsibility of the artist. Be aware of fire lanes, driveways and no parking signs. No artist parking is allowed inside the barricaded boundaries of the Fair. Both Herbert Avenue and Hoff Avenue are fire lanes during the event and parking in either will result in a ticket and being towed.
Event Site Map: View Site Map
VIEW LEGAL AGREEMENT

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