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Carmel International Arts Festival 2018

Location:
Carmel's Arts and Design District - Main Street and Rangeline Road
Carmel, Indiana (Midwest)

Event Dates: 9/22/18 - 9/23/18
Application Deadline: 4/15/18 Midnight EST
55 day(s) and 16 hour(s) remaining


REQUIREMENTS:


Images: 4 (a booth shot is required)

Fee (Jury Fee): $30.00

You can submit up to 2 applications for this show.

JURY DETAILS


Event Summary
The 21st Annual Carmel International Arts Festival will be held on September 22 & 23, 2018 in Carmel, Indiana. Artists from around the world gather in the heart of Old Town Carmel's Arts & Design District on the corner of Main Street and Rangeline Road. The Carmel International Arts Festival is a juried exhibition with prizes totaling $5,250. Annually, 25,000 festival goers enjoy an admission-free chance to view and purchase art, mingle with artists, tour local galleries, dine at fine restaurants in the area, and enjoy the festival's entertainment on one of two stages.

General Information
IMPORTANT DATES

ENTRY DEADLINE: Sunday, April 15, 2018, 11:59 P.M. EDT.  Jury/Application Fee is non-refundable. 
Because your work is being judged by the photographs you submit, it is highly recommended that you submit professional quality photographs of your work, including your booth shot.  All four submissions are reviewed and considered equally.  Please note that you cannot apply with the same body of work in more than one category.

ACCEPTANCE NOTIFICATION WITH INVITATION: Sunday, May 13, 2018.
Notifications emailed to artists through ZAPP. 

ACCEPT INVITATION & PURCHASE DEADLINE: Sunday, June 17, 2018  at 11:59 P.M. EDT.
Commitment to exhibit, Booth Fee, and Booth Preference due via ZAPP. Artists who miss the deadline will be moved to the wait list, NO exceptions.  

LAST DAY TO CANCEL WITH REFUND: Sunday, August 19, 2018, at 11:59 P.M. EDT.


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BOOTH INFORMATION

FESTIVAL HOURS
Saturday, September 22:          10:00 A.M. to 6:00 P.M.
Sunday, September 23:            11:00 A.M. to 5:00 P.M.

FEES
  • $30 Non-refundable application/processing/jury fee
  • $275 Booth fee
  • $50 Additional for a corner booth will be due once booth assignments are emailed out in August. Corner booths are in high demand and limited in quantity. We cannot guarantee a corner to every artist who requests one. Returning artists are accomodated first. 
  • $50 Electricity fee if paid prior to September 15, 2018 at 11:59 P.M.; $100 if requested September 16, 2018 through the day of the event. Due to our power limitations, only a total of 600 watts will be permitted.
  • No Double Booth Purchases are allowed without prior authorization. Please email your request to: ArtistChair@carmelartsfestival.org
  • All returned checks will result in a $50 fee in addition to any fees charged by the artist's bank.

REFUND & CANCELLATION POLICY

Accepted artists who withdraw before Sunday, August 19, 2018, at 11:59 P.M. EDT will be refunded booth fees minus a $30 administrative fee. No refunds will be given after Sunday, August 19, 2018, at 11:59 P.M. EDT.



BOOTH SPACE
Every effort is made to meet your special needs. Spaces are assigned in a seniority system. Returning artists are assigned to booths first. New artists are then assigned to the remaining spaces generally by media category so that there is a good distribution of categories in all areas.

BOOTH REQUIREMENTS
Artists will be located on Main Street in the Carmel Arts and Design District. Artists MUST supply or rent a 10' x 10' tent with WEIGHTS to protect against strong winds. NO CONCRETE NAILS OR STAKES OF ANY KIND ARE PERMITTED.  ALL ARTWORK MUST BE CONTAINED WITHIN YOUR BOOTH. 

Artists must bring their own booth display equipment and their own table and chairs. Aluminum-frame webbed lawn or beach chairs are not allowed. Please take care in setting up a professional display.

If you signed up for electrical hook-up, you must supply your own extension cords, lighting, etc. Please let us know how you will be using the electricity by e-mail preferably or phone at 317-600-6118. Due to our power limitations, only a total of 600 watts will be permitted.
 
EXHIBITOR INFORMATION 
All exhibiting artist information including booth assignment, Festival maps, parking areas, traffic patterns, etc.  will be sent out via Zapplication email by the end of August. Please study the maps and follow instructions for vehicle entry to your designated booth. If you have already stated that you are setting up on Saturday, you do not need to get back with us. Saturday morning set-up must be complete and all vehicles removed from the premises by 9:30 AM. Please bring a two-wheeler to help unload and load - this is a street festival and traffic cannot be completely blocked by vehicles setting up/tearing down. We will have golf carts to assist with your set up.

SET UP is Friday, September 21, 2018.  Time TBA- late afternoon/early evening 
Check in and pick up your packet at 30 South Rangeline Road (Current Publishing).  This building will serve as "Event Headquarters" throughout the Festival and an event staff member will be there at all times.

JUDGING
Art judging will begin at 10:30 A.M. on Saturday. Awards will be announced as soon as the judging is complete.

ALL AWARD MONIES WILL BE MAILED TO THE WINNERS WITHIN TWO WEEKS OF THE CONCLUSION OF THE FESTIVAL.

Winners will be exempt from the jury process the following year.

OVERNIGHT
Please secure and close your booth as well as possible. Even though we will have the festival patrolled at night, we are encouraging you to remove anything valuable from your tent over night.

PARKING
All artists are to park in the assigned parking lots. Information will be provided at check-in.

Limited number of RV parking spaces available on a first come, first served basis.

TAX
You are responsible for collecting and following the proper state tax filing procedures. The sales tax rate is 7.00% in Indiana.

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ART CATEGORIES

ELIGIBILITY & REPRODUCTION POLICY:
All work must be original and completed within the last two years. Signed and numbered prints of an artist's work are allowed, but cannot be more than 50% of the displayed work and must be signed and numbered by the artist.  Offset lithographs and giclees permitted, but cannot be more than 50% of the displayed work and must be signed and numbered by the artist.  The 50% does not apply to photography.

The Festival Committee reserves the right to refuse exhibition of work not consistent with the quality of submitted slides and these guidelines. You may not exhibit work purchased from other artists for resale. Artists can display only the category for which they were juried. For example, unless you were juried for jewelry, you cannot display jewelry.  Artists are not permitted to sell items they have not been juried for (i.e. an artist cannot sell t-shirts representing their shop if they are a jewelry artist, etc.).

Please note:  You cannot apply with the same body of work in more than one category.

2D,  Original 2 Dimensional Design:  Drawing, Collage, Etching, Mixed Media, Pastels, Wax Crayon.  Works must be created by the Artist's hand or applied by pen or brush.  No mass produced work is permitted.  

3D,  Original 3 Dimensional Design:  Garden Art, Metal Work, Sculpture, Stone.  No machine made or mass-produced work is permitted.  If multiple pieces of the same design are displayed, each piece must be signed.   

Ceramics:  Original, one-of-a-kind functional work made of clay, porcelain, or raku.  Works must be created by the artist's hand.  No machine made or mass-produced work is permitted.  Each piece must be signed.

Fiber:  All work must be hand-made and original.  Fiber sculptures, rugs, and tapestries are included and must be fabricated by the artist.  No machine made or mass-produced work is permitted, regardless of additional modification or enhancement by the artist. 

Glass:  Functional and sculptural original (Non-Jewelry) work created by the artist's hand using blowing, casting, cold working processes, kiln forming, and molding.  No mass-produced work is permitted.

Jewelry:  Hand-made, original jewelry only, using precious metals and/or gem quality stones.  Beads must be fabricated by the artist.  No commercial casts or molds may be used.  No machine made or mass-produced work is permitted.  If multiple pieces of the same design are displayed, each piece must be signed by the artist.

Painting:  Original, one-of-a-kind compositions using watercolor, oil or acrylic paints applied to canvas, paper, panel, or other 2 dimensional surfaces.  

Photography:   Includes all photographic prints made from the artist's original negative or digital image processing, which have been processed by the artist under his or her direct supervision.  Photographers are required to disclose both their creative and printing processes.  Work in this media category must be limited editions (less than 250), signed and numbered on archival quality materials. 

Wood:  Hand-crafted wood items that are functional and/or sculptural created through carved, hand-tooled, machine-worked traditional and contemporary wordworking techniques. 



RULE VIOLATION POLICY
To ensure fairness to all artists, policies detailed in the application will be strictly enforced. Artists not in compliance with the Carmel International Arts Festival rules and regulations will be asked to withdraw from the festival without refund. The Carmel International Arts Festival reserves the right to take action to ensure that all work is in compliance with the policies stated. The Carmel International Arts Festival also reserves the right to withold invitation of those in violation of policy to future festivals.

WAITLIST INFORMATION AND POLICY
  • Artists will be notified of their watlist status by Sunday, May 13, 2018.  
  • Waitlists are by category.  Due to the fluid nature of the waitlist, artists will not receive a waitlist "number".  
  • The Carmel International Arts Festival will begin removing artists from the waitlist beginning in mid-August and through the first day of the festival as spaces become available in each category. We cannot predict when or if a space in a category will become available.
  • When a waitlist space becomes available a message will be sent through Zapplication. You have 24 hours to respond whether you would like the space or not.
  • Waitlist artists receiving a space will receive a booth assignment based on current available booth spaces.  Artists who have previously exhibited are not guaranteed any particular booth.

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ARTIST AMENITIES

AWARDS
$5,250 will be awarded.

Best of Show - $1,000
1st Place - $600
2nd Place - $500
3rd Place - $400
10 Best of Media - $150 each
10 Honorable Mentions - $100
1 Mayor's Award - $250



ORGANIZED LOAD IN/LOAD OUT AT BOOTH SPACE

ARTISTS RETAIN ALL PROCEEDS

BOOTH SITTERS
Booth sitters will be provided throughout the day to allow artists breaks and to provide water throughout the day.

RESTROOMS
Restrooms will be available for your convenience. 

DIRECTIONS
Please go to www.carmelartsfestival.org and use the MapQuest listed there for directions to the Carmel Arts and Design District on Main Street and Rangeline Road.

HOTELS
Renaissance Hotel Indianapolis North Carmel
11925 N Meridian St, Carmel, IN 46032  888-236-2427

Residence Inn by Marriott  Indianapolis/Carmel

11895 N Meridian St, Carmel, IN 46032  888-236-2427

SpringHill Suites by Marriott Indianpolis/Carmel

11855 N Meridian St, Carmel, IN 46032   888-236-2427

Courtyard by Marriott Indianapolis/Carmel
10290 N. Meridian St. Carmel, IN 46032  888-236-2427

Homewood Suites by Hilton Carmel
11355 N. Meridian St.      317-844-7994

Hilton Garden Inn Carmel
13090 Pennsylvania St.       317-581-9400

Comfort Inn Indianapolis/Carmel
10201 N. Meridian St.      317-816-1616

Holiday Inn Indianapolis/Carmel
251 E. Pennsylvania Parkway     317-574-4600

Hampton Inn Indianapolis/Carmel
12197 N. Meridian St.        317-843-1100

Drury Plaza Hotel Indianapolis/Carmel
9625 N. Meridian St.      317-587-2701

 

Rules/Regulations
  • All work must be original, handcrafted work produced within the last two years and may not be the result of work from commercial kits, molds, patterns or plans.  
  • Signed and numbered prints of an artist's work are allowed, but cannot be more than 50% of the displayed work and must be signed and numbered by the artist. Offset lithographs and giclees permitted, but cannot be more than 50% of the displayed work and must be signed and numbered by the artist. The 50% does not apply to photography.
  • All work needs to be 90% handmade by the artist. Commercially manufactured materials such as bought beads will not be allowed.
  • No Buy/Sell items allowed. 
  • Photographers' works must be individually signed by the artist.
  • Photo submissions must be representative of the work to be shown at the Festival. 
  • Artists may apply to exhibit in more than one media category; however, they can only exhibit work in the media category in which they are accepted by the jury. Separate jury fees apply for each media.
  • Artist must be present and must personally staff their exhibit space during the entire event.  No agents, dealers. or representatives may attend the event in place of the artist.  
  • Collaborating artists are permitted; only their joint work may be shown. Both names must appear on all application materials.
  • No booth sharing. Only one artist per booth.
  • Gallery Booths are not allowed due to space limitations.
  • Accepted artists must arrive one hour prior to the Festival's opening and remain open throughout the Festival's operating hours.

 

Booth Information
Artists will be located on Main Street and Rangeline Road in Old Town Carmel in the Carmel Arts and Design District. Artists must supply or rent a 10' x 10' tent with weights to protect against strong winds. NO CONCRETE NAILS OR STAKES OF ANY KIND ARE PERMITTED.
 
Artists must bring their own booth display equipment and their own table and chairs.

Electrical hook-up is available for a fee of $50. Artists should supply their own extension cords, lighting, etc.

 
Event Site Map: View Site Map
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