Event Information

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Art Festival of Henderson 2019

Location:
Henderson Convention Center & Events Plaza, Water Street
Henderson, Nevada (West)

Phone: 702-267-4849
Event Dates: 5/11/19 - 5/12/19
Application Deadline: 3/12/19 Midnight PST

The application deadline has passed.


REQUIREMENTS:


Images: 5 (a booth shot is required)

Fee (Processing Fee): $25.00

JURY DETAILS


Event Summary
Be part of an annual Mother’s Day tradition in Henderson, Nevada and participate in Art Festival of Henderson, Saturday, May 11, 2019, 9am-4pm & Sunday, May 12, 2019 from 9 a.m. – 4 p.m. at the Henderson Events Plaza, 200 South Water Street, in the historic Water Street District. Join over 100 juried fine artists from around the country displaying and selling amazing masterpieces and artistic items, from contemporary works to photography, fine crafts, fashion jewelry and home décor. In addition, the two-day event will also include exciting entertainment and an imagination station, a designated area for children, complete with a number of fun, interactive activities and creative projects.

General Information
Art Festival of Henderson is held Mother's Day weekend, May 11 & 12, 2019.

Application Deadline: Tuesday, March 12, 2019 Jurying Starts: January 4, 2019

Application Process:
Complete your application online and pay the $25 process fee. You can also download a paper application on our website and mail with a check to:
City of Henderson
Special Events Office-Art Festival
 P.O. Box 95050, MSC 411
Henderson, NV 89009-5050

 

Rules/Regulations
Artist Rules:
  • If selected, participant will be responsible for completing, signing and returning items listed in 1 through 2 to the City of Henderson on or before March 12, 2019:
  1. Special Event Certificate of Insurance naming City of Henderson (240 S. Water St.), and as “additional insured” in the amount of $1 million in public liability, bodily injury and product liability coverage for the Art Festival of Henderson, May 11-12, 2019 in the Henderson Water Street District, 200 S. Water St., Henderson, NV 89015.
  2. Insurance Endorsement Page
  • Participant is responsible for and must have all appropriate licenses and permits required by the city, county and state.
  •  
  • Mandatory Participant Check-In / Move In:
  • Mandatory Check-In:            Friday / May 10, 2019 / 10am - 5pm
  • Move-in begins after participant has completed the check-in process, between 10am – 6pm.
  • Booth Number and Booth Location will be given at time of Check-In, not prior to the festival.
  • Participant may continue moving in, Saturday / May 11th / 7am – 8am, and must be completely set up and ready for inspection by 8am, May 11th and ready to operate no later than 9am. 
  • Please note Saturday, May 11th will be for continued move-in / set-up only, Participant Check-In will not be available.
  • Participant is required to participate and operate for the duration of the festival, Saturday / Sunday, 9am – 4pm.
  • Teardown is not permitted until the close of the event, after patrons have cleared the event area. Early teardown will result in non-acceptance for future events.  Area will be completely torn down and cleared of all litter prior to 8pm on Sunday, May 12th.
  •  
  • No participant may conduct business “strolling” throughout the event grounds or post signage or advertising materials of any kind outside of their immediate pre-assigned booth space. This includes any vehicles used for advertising purposes: A-frame signs, banners, posters, flyers, etc. Failure could result in dismissal from the event entirely.
 
  • All participants must display official booth # card within their booth setup area.  Participant vehicle passes are required for participants using vehicles at time of move-in / move-out.
 
  • Participants must furnish and maintain a trash container applicable to their needs.Participants are responsible for disposing trash in Dumpsters provided. Participants are not to dispose of debris in general event trash barrels or leave trash in front of booth space at any time.
     
  • Participants are responsible for their own booth, equipment, setup and teardown. Spaces provided cannot be moved, relocated, sublet or resold. Participants must conduct business only in the space provided and not throughout the event. Failure could result in non-acceptance for future events.
 
  • Personal vehicles are not permitted in booth areas during Event hours or for extended periods of time during event setup/takedown. Due to limited booth spacing, please respect the 30-minute loading/unloading rule and hand truck supplies to booth area whenever possible. Participants are to park all vehicles including tow vehicles and trailers in general available parking areas or offsite.
 
  • Alcohol sales are prohibited unless prior approval is granted by the City of Henderson and proper liquor licenses are obtained.
 
  • Participants may not sell or display knives or weapons of any kind, along with any items deemed distasteful or non-family oriented. Additional prohibited products include but are not limited to products or services that are substantially derived from the sale of alcohol, drugs, tobacco, vapor products, gambling, firearms, or sexually explicit or inappropriate materials.  Display or sale of these items will result in forfeiture of vendor deposit, possible dismissal from event without a refund, and possible non-acceptance for future events.
 
  • Booths / displays are prohibited from playing music of any kind.
 
  • Tents/booths/equipment are to be secured using weights, water barrels, buckets, sandbags. There is no staking into the lawn or any ground areas, or tying off to any existing infrastructure, tree, power pole, etc.
 
  • NEVADA SALES TAX: Participants shall collect State of Nevada sales taxes amounting to eight and a quarter percent (8.25%) of gross sales. One Time Sales Tax Return Forms will be provided by City of Henderson.  Participants are responsible for reporting all taxable sales and for turning in completed One Time Sales Tax Return Form and all sales tax money collected DIRECTLY to the Nevada Department of Taxation using their Tax ID #.  Participants returning taxes to the City for reporting, must do so in the form of a CHECK, cash will NOT BE ACCEPTED.  Participants shall be liable for all penalties, interest and fees that may be imposed by any agency for the collection of said taxes. If sales tax is not charged separately, participant must post a sign stating “Sales Tax Included in Purchase Price.”  Nevada Department of Taxation, 2550 Paseo Verde Parkway, Suite 180, Henderson, NV, 89074.  One Time Sales Tax Forms must be completed and returned at time of check-out even if no taxable sales were made throughout the duration of the festival. 
 
  • Refunds will NOT be given due to inclement weather. Refunds will ONLY be given if the City of Henderson cancels the event.
 
  • All participants must display and sell ONLY ORIGINAL PIECES as described in the application. Artisan cottage edibles will be considered. Staff reserves the right to refuse the sale of any item(s) deemed inappropriate.
 
  • Event participants agree to the use of videos and photographs taken at the event for promotional purposes. Any photos taken at the event on behalf of the city are property of the City of Henderson.
 
  • All participants are required to check out at the end of the event through the official check out process. Participantswho do not check out at the end of the event understand it will result in possible non acceptance for future events.
 
  • Any violations of the these rules and regulations may result in non-acceptance for future events.
 
  • Only complete application packages will be considered for acceptance. Remember to include application, merchandise list w/pricing, detailed power requirements, required booth photographs, and full payment.


Booth Information
Booth Fees:

Non-refundable processing fee - $25


10' x 10' Outdoor - $200
10' x 20' Outdoor - $350
10' x 10' Non-Profit Space - $100  (Outdoor only - proof on non-profit status required) -


10' x 10' Indoor - $350


Electricity Fees:
20 Amps - $50
50 Amps - $100

Late fee if dated after March 12th - $50

I would like to request same booth location as 2018.  Booth #                              
 (City of Henderson does not guarantee booth location requests but will do their best to accommodate.)
 

Notification of participant booth cancellation received between March 22nd – April 18th, will result in loss of $100.  Notice of booth cancellation received after April 18th  or failure to check in, set up, and operate for the specified duration of the event will result in a 100 percent loss of all fees.
 
VIEW LEGAL AGREEMENT