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Denver Sloan's Lake Art & Music Festival 2019

Location:
1700 Sheridan Blvd. Denver, CO 80219
Denver, Colorado (West)

Phone: 303.916.5711
Event Dates: 8/10/19 - 8/11/19
Application Deadline: 3/6/19 Midnight MST
141 day(s) and 14 hour(s) remaining


REQUIREMENTS:


Images: 5 (a booth shot is required)

Fee (Jury Fee): $35.00

You can submit up to 3 applications for this show.

JURY DETAILS


Event Summary
EARLY BIRD DISCOUNTS! Submit your application before Oct. 15 to receive $100 off your booth fee in this show and other CRV Colorado festivals, posted in our general informationl. Discount is limited to first 20 invited exhibitors.  A discount coupon code will be sent to invited exhibitors. Early Bird deadline is Oct. 30. (Regular application deadline is Feb. 6.) Partnered with the City of Denver as a featured "Denver Days" event, this festival enjoys a city promotion sponsored and widely advertised by the City of Denver Mayor's office.  Four densely populated neighborhoods converge at this park. one of the most desirable areas to live in Denver.  Artist booths are under big shade trees, on the grass with a load in from the sidewalk. A sound monitored live music stage with Denver's most popular music acts, delicious foods and a family art-making booth complements national artists booths. Promotions include TV news coverage, city sponsored advertising and CRV widespread digital and print advertising. 

General Information
Don't miss out on the Early Bird discounts!
Register your Zapp application before 10/15/18 to be eligible. Invited exhibitors will be notified 10/17/18, and sent a coupon code for the $100 booth fee discount. Early Bird booth fees are to be paid by 10/28/18. 

 The Early Bird discount is available for these CRV Colorado festivals:
  • June 8-9        Denver Berkeley Park Art & Music Festival - in trending Central Denver
  • July 6-7         Colorado Springs Art & Music Festival - at America The Beautiful Park 
  • July 20-21     Salida Riverside Art & Music Festival - on the banks of the Arkansas River
  • Aug 10-11     Denver Sloan’s Lake Art & Music Festival - a featured "Denver Days" event
  • Sep 21-22     Parker Art & Music Festival - In the center of downtown Parker, a suburb of Denver
The 7th Annual Denver Sloan's Lake show is held at the Denver's 2nd largest and prettiest park, Sloan's Lake Park on the banks of a 177 acre lake. If we can help make your Denver festiival experience more pleasant in any way, please email the Festival Director.

Festival Director Contact Info: 303-916-5711  Email: dannatullis1@gmail.com

Website: www.ColoradoEventsandFestivals.com Facebook: www.facebook.com/coloradospringsartandmusicfestival

FESTIVAL DATES & TIMES
Saturday, Aug. 10....10:00am to 7:00pm and Sunday, Aug. 11....10:00am to 4:00pm
Setup: Friday, Aug. 9...10am - 6pm. Notify the Festival Director for late or Saturday set up arrangements at 303-916-5711.

JURY NOTIFICATION
Artists are notified within 1 day after the jury concludes. 


AMENITIES
We want you to have an enjoyable show in Colorado Springs! If you would like a particular booth space location please mention it on your application. Enjoy the Artist's Coffee and Continental Breakfast Saturday and Sunday morning at 9-10 am. Friendly booth sitters will be available.  


INSURANCE
Show management has insurance that requires exhibitors to also have valid event liability insurance. A weekend show policy is easily available at low cost at www.ACTinsurance.com. You can obtain the insurance for $39 for one show or for multiple shows. Our shows are registered with them and it's an easy procedure. 
  • The "Additional Insured" is: The City and County of Denver, its elected and appointed officials, employees and volunteers.
  • The "Certificate Holder" is: The City and County of Denver, 2201 W. Colfax Ave. Denver, CO 80201
COLORADO VENDOR SALES TAX LICENSE
The Colorado Special Event Vendor Tax License ($8) is required to exhibit in Colorado and Form #DR0589 and is available from the CO Dept. of Revenue at: www.colorado.gov/pacific/sites/default/files/DR0589.pdf . It can take 3-6 weeks to receive the license, by mail (it's not available as an online service as of this writing). If you are late to apply for the license, your name will be added to the exhibitor list turned in to the City Clerk. 
Do not send the license or insurance document to the Show Director, it is verified at check-in.


JURY INFORMATION
Our jurors will select high quality fine arts and crafts that appeal to a diverse audience. Jurors will view images along with Artist Statements. Images should be of individual artwork so jurors can determine the quality of quality of craftsmanship and materials. Jurors look for a high level of professionalism and consistency of style. We suggest at least 3 tiers of pricing so that you can be successful selling at the festival. 

  Booth display image should be of the exhibitor's booth and displayed product only. If no booth image is available a group showing of artworks on display may be submitted. 
 
WAITLIST 
An artist may be placed in the "Wait List" category if accepted by the jury but another artist has also been accepted with very similar work. The artist with the earlier application date will be invited and the 2nd later application artist will be waitlisted. If the invited artist with the earlier application declines their invitation to exhibit the waitlisted artist will be notified immediately after the purchase deadline and will have 7 days to accept and pay their booth fees.

BOOTH INFORMATION
This is an outdoor show. Exhibitors must provide their own weather resistant booths. Booths must be weighted with a minimum of 40 lbs. weight at each leg support (no cement blocks or uncovered plastic containers are allowed). Booth sites are mostly level, but some shims may be needed. All of the booth sites are easily viewed by the attendees and are within the parameters of the park.
Corner booths will be assigned according to your booth fee payment date. We cannot guarantee a corner unless you include it with your Zapplication reservation. We suggest booth fee payment as soon as you are notified of acceptance. If you would like the same location as a previous year, note that on your Zapp reservation.
 
ELECTRICITY
Electricity is not available to exhibitors at this festival. Silent use generators are allowed on a case by case basis. Contact the Festival Exhibitor to discuss.  

CHECK IN & SET UP
Set up time: between the hours of 10am and 6pm on Friday.Set up is moderately easy. Exhibitors can drive into the park on a wide sidewalk and park to unload near their booth (15' - 40' distance). Exhibitors can stay after 6pm to set up on Friday (security will be on site).

 
LATE CHECK IN & SET UP
If unable to set up within the posted times, please call to notify the arrival time so that arrangements can be made for a Saturday check-in between 8:00 and 8:30, booths need to be set up by 10:00am Saturday.

 
EXHIBITOR PARKING
Exhibitor parking is near the park, about a 1/2 block walk. RV parking is available. 

 
BREAKDOWN
Breakdown begins Sunday at 4:00 pm. Vehicles may be parked alongside the park beginning at 4 pm. All booths must be removed by 7 pm.

 
WEATHER / ALTITUDE  
Denver has "front range" mountain weather. July is usually dry but occasionally it can get windy with high gusts of wind and brief rains may pass through. Bring your own supply of water to stay hydrated. The altitude is 5,280' and combined with the heat and sun, can cause dehydration. 

 
FESTIVAL TERRAIN / DOGS
The booths will be on level ground on grass. Some park spaces may require minimum shims. No stakes are allowed in this city park venue. Leashed dogs are allowed in the park.  Contact the Festival Director if planning to bring a pet.

 
SECURITY
Security officers will be present during the evening hours (8 pm until 8 am), Friday and Saturday. Creative Resources And Venues, Colorado Event Design, the Festival Directors, and the City of Denver, and its employees are not responsible for lost or stolen items.

 
LODGING
Please secure your lodging as soon as possible. Denver has numerous motels and other accommodations including Air Bnbs, and campgrounds that are reasonable distance from the venue. Sorry, we have been unable to secure artist discounts due to the availability during tourist season.
 

SHOW CANCELLATION
The show policy is “Rain or Shine”. In the case of unexpected “Acts of God” or unforeseen situations that closes or prevents the event being held, no refunds will be issued. 

 
REFUNDS
After booth fee payment is received refunds will not be granted. 

 

Rules/Regulations
Rules of Show
Please read carefully. Rules are in place to insure safety of guests and exhibitors, and to maintain fairness of the jury process, and are enforced by show management.  If your category is not listed contact the Festival Director for consideration, or apply in the Other category. 


1. All work must be original, handcrafted work. Reproductions are allowed according to category descriptions, and must be hand signed and have a protective wrapping. 2-dimensional work that is displayed on booth walls must be framed, matted or stretched; and must be original work or quality giclee’ prints.
2. All work must be designed and executed by the accepted artist or under direct supervision of the artist.
3. No more than two artists may collaborate on artworks exhibited in one category. Both names must be included on the application. 
4. Up to 2 exhibitors may share a booth and each exhibitor must submit an application with required images. Both exhibitors pay an application fee and will be juried individually. A 2nd fee is added to the booth fee. 

5. Exhibitors are responsible for collecting and reporting sales tax. Exhibitors are required to display a valid year Colorado sales tax license and event liability insurance policy.
6. Artist must be present with their work for the entire two days of the festival. Representatives may not attend in place of the artist; an exception may be made if there are extenuating circumstances that are to be submitted to the Festival Director.
7. Artists may only show work in their juried category and the style and quality of exhibited items must represent the body of work selected by the show jury. New works may be displayed if they are in the jury invited category and of the same quality of work. The exception is: 25% of the total body of work exhibited may be other than the declared category. Example: a “Sculpture” category exhibitor that wants to display their paintings may use up to 25% of their booth space for paintings.
8. Prints must be signed, matted and sealed in a protective wrapping and presented in Artist’s bins or another attractive form of containment. Reproductions of original artworks in all categories are allowed and must be of the Artists original work and the quality that the jury has accepted.
9. Check-in must be by individual artist, exceptions can be made with reasonable explanation. Artists are required to be on site during the hours of the show. Under special circumstances only, on a case by case basis, an exhibitor may request that a representative be allowed to stand in for the artist during the festival hours.
10. No stakes are allowed in shows that are in city parks and this is enforced. Booth sandbags or other appropriate wind resistance is required as a safety precaution. You will be instructed how to secure your booth if it does not have a minimum of 40# weights at each support, and the booth will be closed until it is secured. Weights are to be festival appropriate sandbags or cement filled pvc, etc. Plastic containers must be covered attractively and all weights positioned so that they will not cause someone to trip and injure themselves.
11. All exhibitors must have covered booths with the exception of those who display artworks that have the weight to resist wind gusts. Exhibitors must notify the Festival Director to discuss display if are planning to exhibit without a booth. If your display setup is not considered secure you may be asked to take appropriate measures. We strictly enforce this rule so that damage does not occur to neighboring booths.
12. Exhibitors will be required to move their vehicles promptly after unloading exhibit materials so that another exhibitor can unload. During the show, parking area descriptions will be provided and exhibitors will be required to move their vehicle if parked too close to the festival site.
13. Exhibitors have a 2'x10' space behind their booth to store additional artworks to replenish those sold. Storage behind the booths must be kept visually appealing. Exhibitors may be asked by festival hosts to tidy their area.
14. Artists may display commercial samples of their works that have not been juried, in portfolio form only.
15. Security officers will patrol the festival site between the hours of 7pm and 7am. Items left in the booths must be boxed or covered securely. Artists are responsible for proper insurance and protection of work, booth and display. Festival management and the host city is not responsible for lost or stolen items, or for damage to work or booth and display due to weather or unrelated incidents.
16. Exhibitors are to leave their space clean and free of debris when exiting the venue at the end of the show.
17. Exhibitors may not display or sell products that can be considered weapons, such as knives, guns, bows and arrows, axes, machetes, and others to be determined on a case by case basis. Exhibitors who display such items will be given a warning and required to remove the items from the booth. 
18. Show policy is “Rain or Shine”. Please be prepared to accept a guest into your booth for a passing rain shower as it may only be a short time. In the event of an "Act of God" or an unforeseen situation occurs that forces a cancellation by Colorado Event Design or the City of Salida, exhibitors will be issued a 2018 "Acceptance Guarantee" that will assure their jury acceptance into a future show of choice.
19. After booth fee payment is received refunds will not be granted. Received exhibitor funds are immediately allocated for pre-paid advertising and infrastructure costs.  In case of emergency and a refund is requested, we may consider a booth fee credit for one of our future shows (we produce 5 in Colorado) on a case by case basis.


Booth Information
FEES
Jury Fee: $35   
Booth Fee: 10x10: $395 / 10x15: $560 / 10x20: $750 

Shared Booth (limit 2 exhibitors): Add $150 
Corner site: add $50.   
Electricity is not available. 

Shared booth: Artists may share a booth and must be juried individually.
Each applicant will be notified individually. Upon acceptance of the jury invitation, one artist should purchase (1) booth and (1) shared artist fee. (2nd exhibitor is $150).


LATE APPLICATIONS Contact the Festival Director for information about late applications. They will be reviewed and juried if there is availability in the category.  Email: Dannatullis1@gmail.com

BOOTH PURCHASE 
Exhibitors that have been invited to exhibit by the jury may purchase their booth products on Zapplication by credit card. 
VIEW LEGAL AGREEMENT

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