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Georgetown Wine & Music Festival 2019 - 12th Annual

Location:
Historic Downtown Georgetown Square
Georgetown, Texas (South)

Phone: 512-639-8719
Event Dates: 9/28/19 - 9/28/19
Application Deadline: 6/15/19 Midnight CST
52 day(s) and 17 hour(s) remaining


REQUIREMENTS:


Images: 5 (a booth shot is required)

Fee (Application Fee): $25.00

JURY DETAILS


Event Summary
On the last Saturday of every September, the Downtown Georgetown Association hosts its annual Wine & Music Festival on the Georgetown Square, rated "The Most Beautiful Square in Texas!" This year we celebrate our 12th year!

(Georgetown sits slightly north of Austin, TX, neighboring Round Rock, TX).

Texas wineries bring their best vino to sample & sell, carefully selected wine & music, and related artisans showcase their exclusive masterpieces, food trucks and tents entice palates, all while being entertained by high energy performers rocking the music stage for the entire festival. Attendees can choose to purchase VIP tickets over the General Admission while tickets last and all guests are encouraged to walk the entire landscape of the event since wineries and vendors are placed strategically side by side throughout the streets.

In 2018, even with a few hours of heavy rain, attendance was at an all-time high. This event easily draws in around 6-10,000 people and gains popularity with every year.

General Information
Event DATE & HOURS: September 28, 2019 /
12PM - 8PM

Event LOCATION: The Georgetown Square in Georgetown, TX

Artisans with products related to Wine and / or Music are highly encouraged to apply.

Artisans and Retailers may both apply, but handcrafted items will receive priority in the jury process.

All food vendors will also be juried.

A $25 non-refundable application fee is due with registration application.

Submit 5 quality images {include 1 booth shot}

Only ONE (1) application per vendor allowed.

If products fall under more than one medium category, please select the medium that best describes the bulk of inventory. Vendor must include description of other products desiring to sell in the description section of the application. You will be asked to list all products.

If paying by check: please remit to: Downtown Georgetown Association, P.O. Box 1766, Georgetown, TX  78627

Complete entire application form.

You must agree to all the show rules.

All correspondence will come to you via e-mail through the ZAPP System.  Be sure to add the ZAPP address to your e-mail contacts and check your spam and junk mail folders to ensure our communications are not going to those folders in error. To reply to any email correspondence from the ZAPP system, email DGA.Events@downtowngeorgetownassociationtx.org that way we can assist you. 
 

NO ONE UNDER 21 IS ALLOWED IN TENTS SERVING ALCOHOL.

FOR MORE INFORMATION:
For more information, email DGA.Events@downtowngeorgetownassociationtx.org or call (512) 639-8719. We also invite you to check out our website at www.thegeorgetownsquare.com. 
Downtown Georgetown Association is a non-profit 501(c)(6) member-driven organization.

The vendor selection process will begin after the June 15, 2019 application deadline. 



Medium Categories Include:
 

Wine Glasses and/or Accessories
Wine/Music Related Home Decor
Wine/Music Themed Clothing
Wine/Music Themed Jewelry
Fine Art
Mixed Media
Photography
Woodwork
Metalwork
Sculpture
Leather
Ceramic / Pottery
Graphic T-Shirts / Hats
Custom made Georgetown products
Glass
Artisan Handcrafted Jewelry
Handcrafted Textiles
Women's Accessories
Candles
Bath & Body Products
Fine Food - examples: Honey, Beef Jerky,
Olive Oil, Herbs, & Spices, & Other
Food Vendor "Food Trucks"
Home & Garden
Furniture

Pet Products
Stitch work / Quilting

Novelty
Miscellaneous



Rules/Regulations

Exhibits must be open to the public from:
12:00PM – 8:00PM Saturday
All times are Central Standard Time. Each exhibitor must stay open for business during these hours.
 
The following are the contractual terms and conditions of the agreement to rent Participant space at any event held by Downtown Georgetown Association. As a participant, your acceptance of these terms shall constitute a binding agreement.

I.   Downtown Georgetown Association. [hereinafter “DGA”] shall mean Downtown Georgetown Association, their officers, agents, staff and any volunteers acting for it, in the management of this event.
II.   Eligible Participants. DGA reserves the right to determine whether a business is eligible for inclusion in any event.
III.   Eligible Products. All products and services to be sold, offered or referred to during an event must be included in the Application and approved by DGA. DGA reserves the right to accept or exclude the sale of any product. No participant is guaranteed product exclusivity.
IV.   Contact Information. Participants are required to provide contact information to be used before, during and after an event. This information includes: name(s) of each person who will be occupying and / or accessing the booth, an active mobile phone number capable of receiving text messages (can provide more than one) and the license plate(s)  for the vehicle(s) entering the Event Area. Participants will be contacted via mobile device for general event information and updates, notices of inclement weather or in event of an emergency. Participants are encouraged to use the system to provide information and alert DGA of situations and / or emergencies.
V.   Consequences for Noncompliance. Participant understands that violation of or noncompliance within this Agreement or any rule, regulation, law, ordinance, or decree may result in immediate expulsion of Participant, agents, associates and / or affiliates and property and goods from the event without a refund of any applicable fees paid. All rules will be strictly enforced.  Failure to comply with rules or unruly behavior (including intoxication or verbal abuse) by an exhibitor or assistant(s) will require immediate expulsion from the present event and will eliminate exhibitor from future events.  Downtown Georgetown Association reserves the right to make final interpretation of all rules.
a.       Participant understands and agrees that any employees, agents, or associates, etc. acting on the behalf of the Participant and subject to the terms set forth above and will be viewed by DGA as an action of the Participant.
VI.   Fire and Safety Laws. All federal, state and city regulations pertaining to fire and safety must be adhered to.
a.       Participant is responsible for assuring all items in the assigned booth are adequately secured in the event of weather, i.e. wind, rain, etc., and that weights must be used to secure all corners of tent along with all displays and structures contained within the booth (tables, shelves, hanging racks, etc.) so that any of these items are not allowed to blow into or damage another Vendor's booth, property and / or merchandise.
VII.   Compliance with Law/Standards. Participants are responsible for meeting all city/state resale-licensing agreements. DGA assumes no responsibility for any tax liability incurred by Participant from the sale of any goods or services at the event.
a.       Participant further agrees to indemnify and hold harmless DGA from any tax liability the Participant may incur from the sale of any goods or services at the Event.
b.      Participant must comply with fire, safety, tax and ADA requirements of the City of Georgetown and Williamson County and regulations determined by the Williamson County Health Department and, if applicable, Texas Alcoholic Beverage Commission (TABC).
VIII.   Insurance. Insurance is the responsibility of the Participant. DGA is not responsible for replacement of lost or stolen goods. Participants are responsible for obtaining their own general liability insurance for all events, including set-up and tear-down.
IX.   Event Area Access. Participants may enter the event area with ONE vehicle prior to the start of an event and at the end of an event.
a.       At the start of an event, Participants will receive instruction on entering the Event Area and are required to enter on the street as instructed. Participant must unload all items at their designated location and exit immediately. Participants must remove their vehicle from the Event Area immediately after unloading and return to complete setup.
b.      At the end of an event, Participants must tear down and prepare their items for pickup prior to returning with their vehicles to the Event Area.
c.       Exiting the Event Area. Participants will receive instruction on exiting the Event Area and are required to exit on the street as instructed.
X.   Booth Space. Participants agree that:
a.       Participants who submit an application and payment for a minimum of three (3) events, may specify a preferred location.
b.      A specific location is not guaranteed. Every effort will be made to place Participant in the space assigned prior to an event; however, situations may occur forcing a relocation. The need for relocation is at the sole discretion of the DGA.
c.       Spaces may not be sold, traded, or sub-leased. No refunds will be given once application is received.
d.      DGA cannot be held responsible for obstructions that are out of our control. This includes, but is not limited to, abandoned vehicles, landscape (trees / shrubs), utility boxes.
e.      Booth/display height cannot exceed 15 feet. Exceptions must be approved by DGA in writing prior to event.
f.        DGA will make all decisions on placement of all Participants. Anyone that does not have an approved permit will be removed.
XI.   Generators No generators are permitted without prior approval. Absolutely no loud generators.
XII.   Parking. Parking is available at: 7th & Rock, 8th & MLK or 9th & Main.
a.       Parking in front of merchant stores is strictly prohibited. Participant understands parking in prohibited areas constitutes a violation of the terms of this Agreement. In addition to the Consequences for Noncompliance, the vehicle may be towed at the owner’s expense. As this Agreement serves as notice, DGA, its staff, volunteers and Board of Directors will not held responsible.
XIII.   Tents. All tents are required to have a minimum weight of 40 pounds per tent leg. No exceptions. In the event a Participant’s tent or any of the Participant’s property causes damage to another booth due to negligence, the Participant will be held financially responsible for all damages, including loss of product and / or loss of business.
a.       Tents may not be secured by inserting stakes into the pavement.
b.      Tents are not be permitted on sidewalks and / or grass areas. No exceptions.
c.       All tents must be fire resistant and properly labeled, in order to meet the fire code as determined by the City of Georgetown.
d.      Tent color specification: Participants in the Wine and Music Festival must have a white tent. This requirement will be strictly enforced.
                                                               i.   Participants not in compliance will be required to obtain a white tent or vacate the premises.
e.      Only LED lighting is allowed in tents.
f.        Exhibitors must bring their own display tables, shelves, or whatever is needed for proper display of items. Exhibitors must have tents or awnings, as this is an outdoor festival. The Festival will be held rain or shine. Exhibitors will be expected to participate regardless of weather conditions. Your space is on pavement and only C-numbered booth assignments have an electrical hookup. 
g.       Booth Operator is responsible for all "booth" set-up and take down of merchandise, displays and tents or covers. It is further understood that each booth operator is responsible for assuring that all items in his/her own booth are well secured in the event of weather, i.e. wind, rain, etc., and that weights must be used to secure all corners and parts of booth (tables, shelves, hanging racks, etc.) so as not to blow into or damage another booth operator's booth and merchandise.
h.      Participants are responsible for their own electrical cords. All cords must be covered and kept out of walkways within or near the booth. An abundance of caution is required to minimize the risk of creating trip hazards.
i.         No open flames, lit candles or burning of incense will be allowed inside of tent.
j.        Outside cooking and / or grilling must be approved in writing by DGA prior to event and must be contained in the designated space to insure public safety. All Participants must comply with regulations of the City of Georgetown and Williamson County, Texas. (FOOD VENDORS and COTTAGE FOOD VENDORS are required to have a Williamson County Temporary Food Permit and follow all fire code regulations. Please be aware you may be inspected by the County or Fire Department. It is your responsibility to meet all requirements).
XIV/   Sanitation. Participant is responsible for maintaining a high standard of sanitation inside and nearby the booth, including keeping all goods, services, cooking and flooring (ground) surfaces clean and litter-free. Materials (i.e.: marketing materials, cups or napkins) must be secured from wind.
a.       Disposal of Trash: Participant may deposit small material into trash or recycling receptacles (as appropriate) located in event area. Participants are not allowed to place material outside of or on the ground near a receptacle in the event the receptacles are full. Participants are responsible for the removal of large material unless otherwise agreed upon in writing prior to the event. Any items provided to the Participant by the DGA must be returned to the DGA booth at the conclusion of the event. Participants must provide sufficient personnel to comply with these terms.
b.      During Events: No trash should be allowed to pile up within the booth.
c.        At Closing Each Night: Participants are responsible for the removal of trash. Participants using grease in their operation, or that produce grease as a by-product of food preparation, must use grease containers. Grease liquids or solids may not be dumped in any sewer, sink, tree pit or anywhere else on event site.
XV. Surrender of Premises. At the conclusion of the event, Participants must surrender the premises to DGA in the same condition as when originally occupied.



Booth Information
FEES:

All exhibitors will be charged fees as determined below. All booth fees are non-refundable. 
 
NON-FOOD or COTTAGE FOOD VENDORS:
~        (1) 10' x 10' Booth Space ($130.00) 
~        (2) 10' x 10' Booth Spaces ($260.00) 
~         (1) Electric 10' x 10' Booth Space ($140.00)
FOOD VENDORS:
~          10' x 20' Booth Space ($230.00)

  All sales, taxes, etc. are to be handled by the exhibitor. No commission is taken at this Festival. 

 No space assignment will be made until the booth fee is paid. The booth fee is due only after invitation is given to the exhibitor and accepted.
 
SETUP/TAKE DOWN: 

~         All food or mobile trailers must be secured in their booth assignments by 8AM.

~         All tent vendors can begin arriving & unloading at 8:30AM. 

~         The process for more specific load in and exit procedures will be communicated with each vendor closer to the event date.

~         ALL vendor vehicles must be OFF THE STREETS by 10AM.

~         ONE VEHICLE PER VENDOR at a time allowed on the street to unload.

~         TEAR DOWN WILL NOT BEGIN UNTIL FESTIVAL IS OVER AT 8PM.
 
The Downtown Georgetown Association will not be liable for any losses or damages occurring on the Festival grounds.
 
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