Event Information

Hot Air Balloon & Art Festival - November 19 - 20, 2016

Festival Lawn
Cathedral City, California (West)

Phone: 818-813-4478
Event Dates: 11/19/16 - 11/20/16
Application Deadline: 9/2/16 Midnight PST

The application deadline has passed.


Images: 5 (a booth shot is required)

Fee (Jury Fee): $20.00

You can submit up to 2 applications for this show.


Event Summary

The 3rd Annual Hot Air Balloon & Art Festival will be held in the Cathedral City Town Square, November 19 - 20, 2016. This year's event will include more hot air balloons, Gourmet food trucks, activities and the art festival! With activities from early morning till late at night, there is something for everyone at this year's event! 

General Information

The Hot Air Balloon & Art Festival will feature, along with various hot air balloon activities, numerous artists presenting their original work in all medium of two and three dimensional fine art, including paintings in acrylic, oils and watercolors, photography, etchings, sculpture in clay, glass, metal, stone and wood. Each artist will be present to meet with the public and discuss their work. In addition to fine art, fine crafts will also be presented.
You are invited to submit your application for admission to the 3rd annual Hot Air Balloon and Art Festival. This Artist Prospectus and Exhibitor Application include essential details on exhibitor participation and should be read carefully prior to application.

Mission Statement

The mission of West Coast Artists is to conduct an outdoor fair for the promotion of the original work of artists, craftsmen, painters, sculptors, and photographers. Our goal is to bring together the artist and the public in informal surroundings to their mutual benefit. We continually strive for quality in the arts.

General Information

The Hot Air Balloon and Fine Art Festival is a two-day outdoor celebration of the visual arts held in the heart of Cathedral City at Town Square Park. This event will feature the work of 80 exhibitors. Our goal is to provide a venue for creators of quality fine art and fine craft to meet with the art-buying public. The Fine Art Festival benefits a tax-exempt, non-profit art-related organization.

Important Deadlines

Friday, September 2, 2016: Application deadline

Saturday, September 3, 2016: Jury Begins

Thursday, September 8, 2016: Email notification of application status.

Friday, September 30, 2016: Deadline for accepted artists to commit to exhibit and to remit booth fee.

Wednesday, October 12 12, 2016: Deadline to cancel participation in the 2016 Festival and receive a credit toward another event.

Jury Procedure

A maximum of 50 artists will exhibit at the 2016 event. 

The jury is comprised of professionals working within the art community. The panel uses a blinded jury process to review a set of four images provided by each artist. The identities of individual artists are not disclosed to jurors. The process, materials, dimensions for each image and artist information statements are made available to the jury. Artistic excellence is the sole criteria for selection of exhibitors. The panel is convened to discuss their rankings and the artists with the top scores will receive invitations to exhibit. High-scoring artists who are not initially invited to exhibit will be added to a wait list and offered the opportunity to exhibit should an invited artist decline to participate in the Festival.



Artists will pay a 10% commission on all sales made at and generated from the festival. The commission on sales is due at the close on Sunday at 5:00 pm. Artists are responsible for their own sales and collecting and reporting the State of California sales tax on any sales.

Application Fees

Please submit a non-refundable jury fee of $20 with your application. Applicants may choose to pay online with their Visa or Master Card, or they may pay by a check made payable to the West Coast Artists. Mail check to P.O. Box 750, Acton, CA 93510.

Acceptance of Offer to Exhibit

Any artist who is selected by the jury and all returning artists must notify the Festival of intent to exhibit at the 2016 Festival and submit a booth fee by Friday, September 30, 2016. Failure to respond by the deadline may result in revocation of the invitation and immediate invitation of an alternate from the waiting list. The applicant must keep his or her Zapp profile up to date with correct contact information, including mailing address, email address and phone number.


Participants must supply their own display. Each participant is reaponsible for the safety and Liability of their own display and merchandise. West Coast Artists assume no responsibility for loss or damage to merchandise, display, canopies, or participants. 

Outdoor lighting and electricity will be available.
Overnight security will be provided Friday and Saturday nights for your convenience.

Digital Images

* Five (5) images are to be submitted for each individual media category entered by the artist.
* Four (4) images must be of individual pieces of work.
* One (1) image must be of a display of the artist's work, showing overall continuity and presentation of your current body of work.
* Images must be in 1920 pixel horizontal x 1920 pixel vertical format, for more information access www.zapplication.org/imaging_tips.phtml
* Images must accurately represent the body of the artist's work to be exhibited at the Arts Festival.

Booth Information
$200.00 for 10' X 10' display
$300.00 for a 10' X 20' display
$50.00 corner

10% commission on all sales made at and generated from the event.

White canopies only
Tables covered to the ground
No "Sale" or "Discount" signs
No storage outside of booth

Set-up is Friday after 2:00 pm until Saturday morning at 6:30 am.
Booths must remain set-up on both Saturday and Sunday until 5:00 pm with No exceptions.