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Cottonwood Art Festival Spring 2017

Location:
Richardson Cottonwood Park
Richardson, Texas (South)

Phone: 972-744-4582
Show Dates: 5/6/17 - 5/7/17
Application Deadline: 1/20/17 Midnight CST

The application deadline has passed.


REQUIREMENTS:


Images: 5 (a booth shot is required)

Fee (Jury/Application Fee): $30.00

You can submit up to 2 applications for this show.

JURY DETAILS


Event Summary
Cottonwood Art Festival is located in Richardson, Texas where artists exhibit their work among towering oaks with lakeside beauty.  Cottonwood continues to uphold its extraordinary reputation as a first rate show. 2017 marks the 48th anniversary for this extraordinary event. Sponsored by The City of Richardson, Cottonwood Art Festival is a showcase for a large variety of fine art and fine craft and provides our patrons with the opportunity to meet and talk with the artist who created the work. Live entertainment, a Friday night gala for the artists and guests, a children’s art area and much more round out this perfect weekend in the park for both artist and patrons of the arts.

General Information
SHOW DATES: May 6-7, 2017
SHOW HOURS:
Saturday 10 am – 7 pm
Sunday 10 am - 5 pm

APPLICATION DEADLINE:
January 20, 2017

DIGITAL IMAGES
Five images are to be submitted for each application entered by an artist.  Four images must be of individual pieces of work.  The fifth image must be a booth image displaying the artist work which shows a presentation of artists current body of work. The fifth image is mandatory, if a booth shot is not available, submit an image of a grouping of works which represents the work you will be showing.  Any work outside of the medium submitted that appears in the booth shot will not be considered accepted by the jury, due to its mere presence in the booth image.

JURY FEE: $30
A non-refundable jury fee of $30 is required for each entry form/category submitted.

JURY DATES:
January  23-26, 2017 

JURY AND SELECTION PROCESS:
Approximately 250  artists will exhibit at Cottonwood Art Festival - Spring 2017.  250 potential slots will be determined through a competitive jury process where each artist is scored by jury members on a scale of yes-no-maybe in the first round, creating a ranked group of artists in each category deemed qualified to advance to the second round. Our scoring for the second round is on a 1 - 7 scale. There will be a thrid and final round will encourage discussion.  Jurors have the choice of revising their scores and final scores are then recorded. The top scorers in each category receive an invitation to the show. An additional number of artists will be retained for a waiting list of alternates and based upon the scores received in their category.  The director of the show has the right to invite up to, but not to exceed, 10 artists at her discretion.

NOTIFICATION:
January 30, 2017
Upon completion of jury, you will receive notification of your status.

BOOTH FEE DUE: February 17, 2017
Upon receipt of an acceptance, the selected artist is required to pay $475 by check, money order or credit card to secure booth space. All monies are deposited upon receipt.  If you are paying by credit card, information and attached payment link will be sent with notification email.  Credit Card payments will not be processed through ZAPP. 
All monies are deposited upon receipt.
Single Booth Fee:  $475
Double Booth Fee:  $850 - Limited (only one per aisle) on a first-received basis.

ELECTRICITY FEE: $80 (optional)
Electricity (400 watt maximum) is limited and on a first-come first-serve basis and must be purchased with booth fee. 

CANCELLATION DEADLINE:
Must be done in writing (email) by March 10, 2017 to receive a 50% back plus $25 administration fee. 
No refunds after March 10, 2017.

ARTIST AMENITIES:
  • Thursday and Friday Set-up
  • Boy Scout Troop to Help Artist Set-up and Take-down
  • Artist Friday Night Dinner with Entertainment
  • Artist Hospitality Area with morning and afternoon snacks, chilled water and private restroom
  • Festival Mobile Website and iPhone APP so patrons can easily find artists
  • Event Guide with map, artists names and booth locations
  • ATM's located on festival site
  • Festival T-Shirt
  • Booth Sitting - contact by cell phone for your convenience
  • An On-Site Weather Monitoring and Communication System
  • 24 Hour Security and Police
  • Host Hotel with Artist Rates
  • Advertised to entire DFW metroplex area, digital and print: 2 Major Billboards
  • Free Admission and Free Parking

CATEGORIES
  • Ceramics:  All original clay and porcelain work other than jewelry is accepted in this category. No machine-made or mass produced work is permitted. If multiple pieces of the same design are displayed each piece must be signed.
  • Digital Art:  This category includes any original work for which the original image, or the manipulation of other source material, was executed by the artist using a computer. Work in this category must be in limited editions, signed and numbered on archival quality materials. Traditional photographs taken through a digital media should apply in the photography category.  Work that starts with a photograph and manipulated by digital means must be entered in either Mixed Media or Photography. 
  • Drawing/Pastels:  Works created using dry media including chalk, charcoal, pastels, pencil, wax crayon, etc. or from the fluid medium of inks and washes applied by pen or brush are to be entered in this category.
  • Fiber:  All work crafted from fibers including basketry, embroidery, weaving, leatherwork, tapestry and papermaking.This can be wearable or non-wearable. No machine tooling, machine-screened patterns or other forms of mass production are permitted. No factory produced wearable items, regardless of additional modification or enhancement by the artist, may be exhibited.
  • Glass:  No forms of mass production are permitted
  • Jewelry:  All jewelry whether the work is produced from metal, glass, clay, fiber, paper, plastic or other materials must be entered in this category. No commercial casts, molds or production studio work is allowed.
  • Metal: Includes all non-sculptural, non-jewelry works crafted from metals. No production studio work is allowed.
  • 2D Mixed Media:  Works that incorporate more than one type of physical material in their production. Works should include more than one of the following: Paint, pencil, watercolor, photography, printmaking or drawing.
  • 3D Mixed Media:  Works that incorporate more than one type of physical material in their production. Works should include more than one of the following: clay work, fiber, glass, metal, wood, or any other 3-D objects.
  • Painting - Oil/Acrylic: Works created in oil or acrylic
  • Painting - Watercolor:  Work created in watercolor
  • Photography:  Photographic prints made from the artist's original image, which have been processed by that artist, or under his or her direct supervision, are included in this category. Photographers are required to disclose both their creative and printing processes on prints which have been properly signed and numbered as a limited edition.
  • Printmaking/Graphics:  Printed works for which the artist's hand manipulated the plates, stones or screens and which have been properly signed and numbered as a limited edition may be entered in this category. All giclee, photocopy and/or offset reproductions, will be rejected. Printmakers are encouraged to do their own printing which has been processed by the artist, or under his/her direct supervision.  Printmakers are required to disclose both their creative and printmaking processes.
  • Sculpture:  Three dimensional works done in any medium.
  • Wood:  Original works in wood that are hand-tooled, machine-worked, turned or carved are accepted in this category. 


 

Rules/Regulations
FESTIVAL ELIGIBILITY & RULES:
The following policies and rules have been established by Cottonwood Art Festival to ensure quality and integrity of the show.
  • The Festival will receive and review all Artists' applications.
  • Exhibition in previous Festivals does not guarantee acceptance.
  • Double Booths are very limited and will be available starting the day the notifications are sent, they will be accepted on a first-come, first-serve basis as booth payment is received.
  • Corner booths are assigned by the Festival Director.
  • The booth image submitted with artist’s application will be referenced in order to determine the appropriateness of the booth’s design and integrity in order to maintain the highest possible standards of presentation at the event.
  • Artists may jury in more than one category, but not with the same body of work. Only one application may be submitted per body of work with a jury fee for each category.  The artist must use the same name for both applications.
  • Artists may only exhibit and sell work in the media category for which they are accepted.
  • The jury committee or festival staff reserves the right to refuse exhibition of work that is not consistent with the submitted images and the rules listed above. Failure to comply will result in immediate removal from the festival with no refund.
  • All work submitted and exhibited must be original, hand-crafted work produced by the artist and may not be the result of work by any person other than the artist, or the artist and his/her collaborating artists.
  • Collaborating artists are permitted; however, any representation other than a true, hands-on artistic collaboration will not be tolerated.  Only the collaborating artists are allowed to participate in the creative and mechanical process of the work being exhibited – not their assistants.  Collaborating artists may exhibit only their collaborative work(s).  Both collaborating artists must be present for the entire duration of the event.
  • All Artists must be present on site during the entire Festival. No spouses or other representatives will be permitted in place of artist. Photo ID is required at check-in.
  • Quality, unframed reproductions of two-dimensional originals, signed and numbered by the Artist are the only acceptable form of sales in addition to the original works.  Artists must define “reproduction" or “limited edition" through their Artist Statement, and each piece must be clearly and individually labeled as “reproduction," signed and numbered appropriately.  Reproductions and limited editions may be shown in a portfolio and may not occupy wall space in the artist’s booth.  The original work must be available and on-sale in the Artist’s booth.
  • Cottonwood Art Festival does not permit the sale of promotional items such as postcards, books, note cards, posters, coloring books, or any other offset reproductions.  T-shirts may not be sold.
  • All jewelry must have been juried in the jewelry category.  Only those artists accepted in the jewelry category may display or sell jewelry.
  • Cancellations must be delivered in writing (including email) by March 10, 2017 to receive a 50% back plus $25 administration fee. No refunds after March 10, 2017.
  • Participating exhibitors will be responsible for collecting and paying current Texas sales tax on all sales made during the show, and report them as being sold in Richardson, Texas.
  • Artists will receive an artist packet at check-in. Included will be a survey sheet that must be filled out and returned before you load-out on Sunday.
  • All rental tents must be delivered and set-up by the Wednesday prior to the show. Artist should not be present for rental tent set-up.
  • The Artist will supervise and maintain the space provided, using his/her skill and attention, and shall be solely responsible for all labor, material, equipment, tools and other facilities through the duration of the event, including take-down.
  • The Artist shall be responsible for initiating; maintaining and supervising all safety precautions in his/her assigned space.
  • Artists must comply with all safety requirements, and vehicles must be parked only in designated areas. Noncompliance will result in elimination from consideration for any future festivals.
  • If the City of Richardson is required for reasons beyond its control to postpone, shorten or cancel Cottonwood Art Festival, no artist shall have any right or claim for any damages whether direct, indirect or consequential, or any other kind, arising or alleged to arise by reason of postponement or cancellation of the event. 
  • No refunds or preferred treatment can be made for inclement weather or any other causes not in the control of the City of Richardson and Cottonwood Art Festival.
  • A City of Richardson Participation Waiver must be signed and delivered (mail or email) to the Festival Director before April 30, 2017.

 



Booth Information
CHECK-IN:
  • Check-in will begin on Thursday from noon - 3pm for large vehicles over 40' long or extra wide box trucks.  Artist unload and move vehicles by 3pm to allow other artists to check-in and set-up from 3pm - 9pm.  Friday check-in will be from 9am - 10pm for all artists.
  • You have one hour to unload your vehicle. You then need to move your vehicle to designated parking lot and set-up at your leisure.
  • If you are not arriving until Saturday morning, you must be unloaded and set-up by 9:00 a.m.
  • Booth assignments are made at the discretion of the Festival Director.  Requests will be taken but not promised.
  • Photo ID is required at time of check-in.
  • Cottonwood name tags must be worn at all times.
  • Booth Numbers will be available on Cottonwood's website by mid-April.
    BOOTH INFORMATION:
    Artists are provided with approximately a 13' x 13' space, depending on the location of booth.  Booth and display must be constructed to withstand crowds and wind. Exhibitors should be prepared for inclement weather with rain covers, tie-downs and weights. Exhibitors will be held liable for any damage made by their tents. Each exhibitor is responsible for his/her own display in case of damage or loss. If an exhibitor does not have a tent, a tent rental company can be provided to assist you in renting a tent.

    PARKING:
    All vehicles must be park in the designated parking lot, across the street from the festival. Parking is free. You may not park anywhere near the festival grounds. For your convenience, there will be two shuttle buses running both days. Artists will receive more information about parking in your Artist Information Guide.
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