Event Information

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Pumpkinfest 2017

Location:
Historic Downtown Franklin, TN
Franklin, TN, Tennessee (South)

Phone: (615) 591-8500 ext. 111
Event Dates: 10/28/17 - 10/28/17
Application Deadline: 7/21/17 Midnight CST
89 day(s) and 4 hour(s) remaining


REQUIREMENTS:


Images: 6 (a booth shot is required)

Fee (Application fee): $30.00

JURY DETAILS


Event Summary
The Heritage Foundation's 34th Annual Pumpkinfest is Franklin, Tennessee's fall festival, attracting a crowd of about 60,000 for a full day of autumn-inspired food, children's activities, music, costume contest, and outstanding arts and crafts from about 150 vendors specializing in art, crafts, holiday items and specialty gift items. 

General Information
The Heritage Foundation's 34th Annual Pumpkinest is Franklin's fall street festival, attracting a crowd of about 60,000 for a full day of autumn-inspired food, children's activities, music, costume contest, and outstanding arts and crafts from about 150 vendors specializing in art, crafts, holiday items and specialty gift items. 

The arts and crafts show takes place primarily along the footprint in Historic Downtown Franklin on Saturday, October 28, 2017, from 10am - 6pm.  This is an outdoor, one-day show and takes place rain or shine.

Show Schedule
Saturday, October 28, 2017

Registration:
Friday 10/27/2017 from 7:00pm - 9:00pm
Saturday 10/28/2017 from 5:00am - 8:00am

Setup:
Friday 10/27/2017 9:00pm - midnight
Saturday 10/28/2017 from 5:00am - 8:30am - all cars off street by 8:30am

Arts and crafts open:  10:00am - 6:00pm
Tear down:  6:00pm - 8:00pm (all cars must be off the street by 8:00pm)

Jury Standards
We are seeking artists and craftspeople who create original work and we are primarily interested in art crafts, holiday items and specialty gift items.  Vendors will be selected through a jury process which begins after the application deadline.  Preference is given to arts and crafts vendors who personally handcraft the items they sell.  No kits, flea market items or items made with commercially purchased molds will be accepted.  Items may be rejected if they appear to be mass produced. Nothing will be permitted in your booth that has not been juried, and we reserve the right to ask that such items be removed. The jury reserves the right to limit the number of vendors in any given category.  Acceptance at a previous festival is no guarantee of acceptance at future festivals.  The jury reserves the right to make exceptions.  

Although we have a fine arts category, we are not exclusively a fine arts show.  About 20 percent of our vendors will be accepted in the fine arts category.

Food/Food Truck Vendors
Food and Food Truck Vendors are assigned to various areas of the Downtown Franklin footprint.  

Vendors can expect to be notified via email of jury decisions by mid August.  

 

Rules/Regulations
This is an outdoor event and takes place rain or shine.  Booths must be open during scheduled time and close promptly at 6pm.  No exceptions.

A 10'x12' space will be assigned to vendor.  All vendors must supply their own freestanding tent, weighted to withstand wind (we recommend at least 40 lbs. per tent leg), tables, chairs and decor. Tents may not be staked into the pavement.  No debris or extra merchandise may be stored/placed on sidewalk behind tent.  

All merchandise must be consistant with photos submitted with application.  We reserve the right to ask vendors to remove from their booths any items that have not been through the jury process or that appear to be mass produced. 

Food/Food Truck Vendors:
Once you are accepted you will be required to submit proof of liability insurance with your payment and asked to sign a contract with us.  Your certificate of insurance should show liability insurance of at least $1,000,000 and list both The Heritage Foundation of Franklin and Williamson County and the City of Franklin as additional insureds.  You will also be asked to provide a $200 check which will serve as a clean up deposit and which will be returned to you when you leave your space clean.  

Food vendors at this event are subject to a State of Tennessee Health Department inspection, for which there is a $30 charge.  Please email us if you need a copy of the TDOH food vendor guidelines.

No sound amplification of any kind is permitted from your booth. 

The Festival Director reserves the right to close any booth not adhering to these rules and regulations.

Booth Information
Arts and Crafts booth spaces rent for $275 and measure 12' wide and 10' deep from the curb into the street.  If your booth will exceed the standard size you must purchase an additional space for an additional $275. Extra spaces are limited.

Tents are mandatory.  They must be freestanding and cannot be staked into the pavement.  They must be weighted to withstand wind, and we recommend at least 40 lbs. of weight per tent leg. 

A limited number of corner spaces will be available to accepted artists on a first-come, first-served/pay basis for an extra $75.

Arts and Crafts vendors spaces have a limited number of Electrical connections.  These spaces are available for $60 per 10-amp hookup, and no more than 10 amps per circuit will be available.  You must supply your own 100 ft., outdoor-rated extension cord, household extension cords are not permitted. Generators are not permitted.  

Setup will be available beginning Friday evening between 9:00pm - midnight and Saturday morning from 5:00am to 8:30am. Vendors will be able to pull up to their booths to load in and tear down.  All vehicles must be off the street by 8:30am.  Vendors will have from 6pm - 8pm to tear down and vehicles must be off the street by 8pm.

Food/Food Truck Vendors:
Rental fees are listed below, you will be invoiced once you are accepted to our event.

10'x10' Space: $300.00          10'x15' Space:  $500.00          10'x20' Space:  $700.00
10'x25' Space: $900.00          10'x35' Space:  $1,250.00

The following are electrical options:
110 electric hook-up:  $100.00 per hook-up
220 electric hook-up:  $220.00 

If additional electrial is used without prior reservation or payment, vendor will have the option of disconnecting the power or paying for additional hook ups on the spot.  

No generators allowed unless prior written consent from Festival Management.

 


 
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