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Longs Park Art Festival 2017

Location:
Long's Park 1441 Harrisburg Ave; Lancaster PA 17601
Lancaster, Pennsylvania (Northeast)

Phone: (717) 735-8883
Event Dates: 9/1/17 - 9/3/17
Application Deadline: 3/2/17 Midnight PST

The application deadline has passed.


REQUIREMENTS:


Images: 5 (a booth shot is required)

Fee (Application Fee): $35.00

You can submit up to 2 applications for this show.

JURY DETAILS


Event Summary

Every Labor Day weekend (September 1, 2 & 3, 2017), over 11,000 art lovers make their way to beautiful Long's Park to shop for fine art and crafts. Set in an historic tree-lined park where booths follow walkways surrounding a tranquil, freshwater lake, this top rated show draws sophisticated, high income buyers from Philadelphia, Baltimore, Central Pennsylvania, New Jersey, Delaware, Virginia, West Virginia, Washington, DC, New York and beyond thanks to the quality of its exhibitors and extensive marketing throughout the region.

The Long's Park Art Festival treats its guests to an outdoor gallery of the best work being created and its exhibitors to unequaled hospitality.

We are proud and honored to have been voted one of the Top 50 Art Fairs for 
2016 nationally and one of the Top 5 East Coast Art Fairs for 2016 by Art Fair Calendar.

The show is presented by the Long's Park Amphitheater Foundation, a 501C-3 nonprofit. All proceeds benefit the Foundation's Long's Park Summer Music Series, 4 Saturday and 
13 Sunday evenings of free performances by award-winning artists.

 

 



General Information

 

SUMMARY OF NOTABLE CHANGES FOR 2017

 

BOOTH SPACE USAGE

(Please see Booth Information)

 

COLLABORATION

No more than two artists may collaborate on work. Both must be included on and sign the application. Both must be present at the Festival.

 

MULTIPLE APPLICATIONS

Only one application per artist per media is permitted.

 

SALES TAX 

PA Sales Tax number must be received by July 31, 2017.
 

FOR OUR EXHIBITORS WE OFFER: 

• easy set-up and tear down at your convenience

• many of our booth spaces allow for parking directly behind the booth area

• ample, free on-site parking and overnight camping

• hospitality area with free cold beverages and snacks throughout the weekend

• two hot and cold breakfast buffets and one dinner buffet

• a daily exhibitor publication, “First Light,” highlighting the previous day's events and important reminders for the current day

• volunteer “Ambassadors" to attend to the needs of our exhibitors

• booth sitters

• free festival Directory highlighting all participating artists

community hosts who offer exhibitor housing on a first-come, first serve basis
 

APPLICATION DEADLINE

Applications for jurying must be submitted on or before March 1, 2017. Double booth space and electrical service will be allocated on a first come, first served basis.

 

ARTIST NOTIFICATION

Artist notifications will be emailed and posted to each artist's ZAPP profile no later than April 7, 2017. Please access your profile at that time in order to verify your status.

 

CANCELLATION POLICY

All cancellation requests must be in writing (email is acceptable).

By May 26, 2017: A $50 processing fee will be retained for cancellations received by May 26, 2017 and the remainder of the booth fee and all of the electric fee (if purchased) will be refunded. 

After May 26, 2017 through June 16, 2017: A $50 processing fee will be retained for cancellations received between May 19, 2017 through June 16, 2017. The booth fee will be refunded at 50 percent of the booth fee and all of the electric fee (if purchased).

After June 16, 2017: No refunds will be made for cancellations received after June 16, 2017.

We cannot make exceptions to our written cancellation policy.

 

DIGITAL IMAGES

Applicants must submit five color digital images via the ZAPP application process. Four images must show individual pieces representative of current work. The fifth image must be of the booth display that will be used at the festival with the full range of work displayed. The booth image must be exclusive of people and the name of the artist.
 

IMPORTANT DATES

Applications Open: Thursday, December 1, 2016

Application Deadline: Wednesday, March 1, 2017

Jury Begins: Saturday, March 25, 2017

Jury Ends:  Sunday, March 26, 2017

Artist Notifications: Friday, April 7, 2017

Accept Invitation and Booth Fee Deadline: Friday, May 5, 2017

First Cancellation Deadline: Friday, May 26, 2017

Final Cancellation Deadline: Friday, June 16, 2017

Booth Assignment Notification: Friday, July 7, 2017

Show Set Up: Thursday, August 31, 2017; 9 A.M. to 7 P.M.

Show: Friday, September 1, 2017; 10 A.M. to 6 P.M.

           Saturday, September 2, 2017; 10 A.M. to 6 P.M.

           Sunday, September 3, 2017; 10 A.M. to 5 P.M.

 

JURY INFORMATION

Approximately 200 exhibitors are chosen by a panel of jurors who are experts in their fields. Up to 10 exhibitors may be named by the Festival Artistic Director for the purposes of show balance.

 

MARKETING

We offer:

• extensive local and regional marketing to major metropolitan areas in surrounding states with target marketing by income (Zip code)

• social media marketing

• free e-postcard for exhibitors to send to their customer base eithern electronically or as a physical post card (Other options are also available.)

• low cost photo ad in our Directory to draw attention to your work

 

MEDIUM CATEGORIES

Ceramics: All original clay work such as wheel-thrown, slab, etc is acceptable. No machine-made or mass produced work is permitted.

Digital: Includes original work created solely on a computer and work created such as scans or digital files. All pieces must be signed, numbered and dated in a limited edition.

Drawing: Original compositions that are drawn by the artist’s hand incorporating ink, wax, crayon, charcoal, pastel, pencil, etc.

Fiber - Decorative: Work crafted from fibers including basketry, embroidery, weaving, leatherwork, tapestry and paper making. No machine-tooled, machine screen patterns or other forms of mass production are permitted.

Fiber - Wearable: No factory produced wearable items, regardless of additional modification or enhancement by the artist are permitted.

Furniture: Work where the primary intention is functional, including clocks and lamps. All media are included.

Glass: Blown, cast and/or lampwork that has been handcrafted by the artist.

Jewelry, Non-precious: Work designed and made by the artist from non-precious metals and/or other materials such as glass, clay, paper, fiber, wood, leather and polymer clay. Jewelry may only be submitted in the jewelry category. Only artists accepted in the jewelry category may display and sell jewelry.

Jewelry, Precious: Work designed and made by the artist from materials including 14k gold, 14k gold and precious stones, sterling silver and precious stones, and enamel on 14k gold. Jewelry may only be submitted in the jewelry category. Only artists accepted in the jewelry category may display and sell jewelry.

Leather: Work where the primary material is leather, including belts, handbags, and sculptural work.

Metal: Functional and sculptural work where the primary material is metal. No production work is permitted.

Mixed Media, 2D: Work that incorporates the use of two or more materials combined in a single original work.

Mixed Media, 3D: Three-dimensional work that incorporates multiple materials combined in a single original work.

Painting: Original compositions that are created by the artists hand in oil, acrylic or watercolor. 

Photography: Work that includes all film and digital photographic processes which begin with a camera lens. All pieces must be signed, numbered and dated in a limited edition.

Printmaking: Original work where the artist’s hand has manipulated the plates, stone, blocks, or screens. All pieces must be signed, numbered and dated in a limited edition.

Sculpture: Three-dimensional works incorporating any materials are carved, molded, constructed or cast.

Wood: Original work that has been hand-tooled, machine-worked, turned or carved by the artist.

 

MULTIPLE APPLICATIONS

Only one application per artist per media is permitted. 

 

PETS

We do not allow our guests to bring pets (other than on-duty service animals) into the Festival grounds therefore we prefer that our exhibitors not bring their pets. Should bringing a pet be necessary, it must be leashed or caged at all times, even during non-Festival hours.

 

SECURITY 

The Long's Park Art Festival is held within a fenced area with 24 hour security. Artists must close their tent completely overnight so that no artwork is visible or accessible from outside the tent. 

 

WAIT LIST

Wait list artists are invited as cancellations occur in that particular medium.



Rules/Regulations

ARTIST ATTENDANCE

The artist or craftsperson whose name appears on the application must be the individual primarily responsible for the creation of the work. That person must be present for the duration of the festival. A collaborating partner, if listed on this application, must also be in attendance. No commercial dealers, agents or family members are permitted to represent the artist. The Festival reserves the right to close down or remove any booth in which the artist is not present. Picture IDs are required at check in.

 

CANCELLATIONS 

We understand that there are many unforeseen circumstances that may arise at the last minute, however, we cannot make exceptions to our written cancellation policy.

 

COLLABORATION

No more than two artists may collaborate on work. Both must be included on  the signed application. Both must be present at the Festival.

 

EXHIBITOR STANDARDS

All work must be of original design handcrafted and produced under the direct supervision of the creator. The work exhibited and the booth must match the quality and style of the work as represented in the submitted digital images.

 

Jewelry may only be submitted for jury in the jewelry category. Only artists accepted in the jewelry category may display and sell jewelry.

 

For two dimensional work, a minimum of 50 percent of the hanging artwork must be originals. All prints must be so marked, and bins must be kept to a minimum. If browse bins are part of the booth display, they must be shown as part of the submitted digital image of the booth.

 

Your booth image must reflect the total breadth of the work you will be exhibiting. We reserve the right to have you remove items from your booth that fall outside what was presented to the jurors through the booth image. If your booth image is not current with your present body of work, please give serious consideration to reshooting it.

 

INSURANCE

Proper insurance and protection of work is the responsibility of the exhibitor.

 

MULTIPLE APPLICATIONS

Only one application per artist per media is permitted.

 

NONCOMPLIANCE

Any artist not in compliance with the aforementioned standards, rules and/or regulations will be asked to leave the festival grounds immediately and will not be eligible for a refund. The decision of the Festival Director is final and not subject to appeal or arbitration.

 

PROHIBITED ITEMS

Absolutely NO “buy-sell.” No merchandise such as coffee cups, t-shirts, note cards, calendars or other items mass produced from an original piece of artwork will be permitted, including an artist's original design that has been transferred to merchandise such as tee-shirts, calendars, note cards, etc.



Booth Information

BOOTHS

Booth spaces are 10' wide by 10' deep. A limited number of double booths (20’ wide by 10’ deep) are also available on a first come, first served basis. Because the festival is held in an outdoor park, exhibitors should be prepared to adapt to irregular asphalt or dirt ground surfaces AND fence posts in their booth space. Fence posts may not be removed as per the Lancaster City park rules. All exhibitor tents must be white in color. Double-sized tents (20’ x 10') must be properly permitted as required by Lancaster City's fire code. The permit fee is typically included in any rented tents. Exhibitors bringing their own tents are responsible for securing a permit.

 

BOOTH FEES

Single Booth (10' x 10') - $540.00

Double Booth (10' x 20') -$680.00

 

BOOTH SPACE USAGE

All exhibitors must confine exhibit and sales to within their 10’ x 10’ or 10’ x 20’ booth space. Outside space behind the booth may be used for storage of inventory, packing materials, write-up desk/area, etc. but NOT as additional display or sales space. Exhibitors may not encroach on the space of another exhibitor in any way.

 

ELECTRICITY

Electricity may be purchased for two-thirds of our booth locations. Booths 1 through 198 may be powered with up to 400 watts of electricity (800 watts for double booths). Visit our web site for a festival map. Booths on the inside circumference of the lake - Booth 199 through 312, may only be electrified by exhibitor supplied batteries. Generators are prohibited.

Single Booth Electricity - $80.00

Double Booth Electricity - $125.00

 

FIRE EXTINGUISHERS

The Lancaster City Fire Code requires that all exhibitors must have a fully charged and currently inspected fire extinguisher. The extinguisher must be clearly visible within the booth. 

 

INCLEMENT/SEVERE WEATHER

The festival is open rain or shine. Exhibitors should be prepared for inclement weather. The festival directors reserve the right to close the festival due to potentially severe weather. There are no booth fee refunds for show cancellation due to weather emergencies. Artist must make sure their tents are properly weighed down in case of windy conditions.

 

INSURANCE

Proper insurance and protection of work is the responsibility of the exhibitor.

 

SALES
Artists retain all revenue from the sale of their work with no commission on sales due to the Long’s Park Art Festival 

 

SALES TAX

All exhibitors are responsible for collecting and reporting PA Sales Tax of 6%. Only wearable apparel is exempt from PA Sales Tax. A Pennsylvania Sales Tax number must be received by the Festival Director by July 31, 2017 so that this information can be transmitted to the PA Department of Revenue. No exhibitor will be permitted to set up without a sales tax number. A sales tax application can be found at https://www.pa100.state.pa.us/Registration.htm.

 

SET UP

Registration and set up is August 31, 10:00 AM - 7:00 PM. Upon arrival, you will check in at Artist Registration and proceed from there to your booth location for set up at your own pace. Should you arrive early, please allow our volunteers the time to properly prepare for the check in process. If, for any reason you will arrive late, please contact the Festival Artistic Director immediately.

 

SHARED BOOTHS

Shared booths are not permitted.

 

TERRAIN

More than half our booth spaces are under trees. The terrain varies from macadam to grassy or a combination of both. Please come prepared for uneven surfaces. Split-rail fence posts dot the edge of the macadam on both sides. Theses posts may not be removed! Prepare to be creative in working around a post by bringing fabric or other suitable material to cover it, if you wish.

 
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