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Summerlin Festival of Arts 2017

Location:
Downtown Summerlin, 1980 Festival Plaza Drive, Las Vegas, NV 89135
Las Vegas, Nevada (West)

Phone: 702-467-3540
Show Dates: 10/14/17 - 10/15/17
Application Deadline: 6/1/17 Midnight PST
100 day(s) and 0 hour(s) remaining


REQUIREMENTS:


Images: 5 (a booth shot is required)

Fee (jury/application fee ): $25.00

JURY DETAILS


Event Summary
Summerlin Festival of Arts is celebrating its 22nd year in 2017 and its third year located on a grassy park-like area in beautiful Downtown Summerlin. In the affluent Summerlin area of Las Vegas, the popular event features the works of more than 100 artists and craftspeople. An established outdoor art festival that also features music, food and entertainment, the celebration’s focus is to support fine artists and artisans. The event draws an estimated 40,000 visitors with thousands of serious art buyers each day – all ages, including families from the Las Vegas area and out-of-towners. Art enthusiasts enjoy fine arts and crafts in the inviting and festive outdoor atmosphere in Downtown Summerlin, a new walkable open-air shopping, dining and entertainment destination. Parking for both artists and patrons is convenient to the site. The art festival hours are 10:00 am until 5:00 pm Saturday and Sunday. The event is free and open to the public.

General Information
SUMMERLIN FESTIVAL OF ARTS

Phone: 702-467-3540
E-mail: Artfest@howardhughes.com
Show Dates: 10/14 & 10/15/17
Application Deadline: 6/1/17

REQUIREMENTS AND GENERAL INFORMATION

Images: total of five images - 3 art; 1 booth; 1 of you (artist) creating art

Jury Fee: $25.00 for each artist (non-refundable)

Overview Information 
Summerlin Festival of Arts (formerly Summerlin Art Festival) is a popular and established outdoor art festival that also features music, food and entertainment. Now set on a grassy area in beautiful Downtown Summerlin’s walkable, open-air fashion, dining and entertainment venue in the affluent Summerlin area of Las Vegas, the highly successful event features the works of more than 100 fine artists and craftspeople. The art festival hours are 10:00 am until 5:00 pm Saturday and Sunday. Attendance is estimated at approximately 40,000 total for the two-day event.

Important Dates 
Applications Open: Jan. 15, 2017
Application Deadline: Jun. 1, 2017
Jurying Starts: Jun. 2, 2017
Jurying Ends: Jun. 20, 2017
Artist Notifications Sent Out By: Jun. 30, 2017
Accept Invitation & Purchase Deadline: Aug. 1, 2017
Friday Check-In for Set-Up: Oct.13, 2017 (9am to 6pm)
Saturday Check-In for Set-Up: Oct. 14, 2017 (6am to 8am)
Show Dates: Oct. 14 and 15, 2017 (10am to 5pm)
Sunday Teardown: Oct. 15, 2017 (no earlier than 5pm to 9pm)

Application Process 
Complete your application online and pay $25 jury fee online.
However, you can also mail a check to Howard Hughes if you prefer.
Check to be made out to: Howard Hughes Properties Inc. 
And sent to:
Howard Hughes Properties Inc.
Summerlin Art Festival Application
10801 W. Charleston Blvd., 3rd Floor
Las Vegas, NV 89135

Certification of Artwork’s originality:
By applying for a booth in the Summerlin Art Festival, all artists and artisans certify and can provide proof of the following: the work submitted is my own original artwork or fine craft, designed, and created by me. I further understand that I may display and sell only my own work, and artwork that has been accepted through the Summerlin Festival of Arts jury process.

Medium Categories
  • Basketry
  • Batik
  • Clay and ceramics
  • Drawings
  • Glass
  • Gourds
  • Jewelry
  • Leather crafts
  • Metal
  • Mixed-media
  • Painting (oil, acrylics)
  • Paper
  • Photography
  • Printmaking
  • Sculpture
  • Watercolor
  • Weaving/Fiber
  • Wood crafts
  • NO artisanal lotions or perfumes, apparel or artisanal food products in 2017
Jury Process
The jury consists of three jurors – artists (not in festival), photographers, gallery owners and curators are chosen each year. They will review all art and fine crafts between June 2 and 20 to determine who shall be accepted into the festival. Criteria include mastery of medium, creativity, originality, overall effect of the artwork. The jury’s decisions are final. There will be a wait list of artists and, if artists submit late, they also will be juried in order to gain admittance to the festival. Acceptance notification will be e-mailed no later than June 30th.

On-site Set-Up 
See times listed in Important Dates above. Carts are necessary for transporting artwork from vehicle to booth space. Walking on GRASS is necessary from your vehicle to booth space. NO VEHICLES ALLOWED ON SHOW SITE. Leveling materials may be needed. Temporary parking and unloading is adjacent to the site from all parking lots and artist parking. Set-up assistance and motorized carts will be available at the Information Booth on a first-come, first-served basis. Displays will be checked for appearance and a photo ID may be requested for exhibitor verification. All displays must be removed from the field by Sunday at 9pm but not before 5pm.



BENEFITS TO ARTISTS

Artist Amenities
  • The location of the site is on a grassy area surrounded by Downtown Summerlin’s open-air shopping center.
  • Area will be lit at night with security patrolling the site 24-hours from Friday through Sunday until 9:00 pm.
  • Real restrooms in a central location. Also, porta-potties available.
  • Convenient artist and visitor parking on site.
  • Coffee and sweet rolls provided at Artists' Lounge for artists Saturday and Sunday mornings.
  • Volunteers available for booth sitting upon request.
  • Volunteer helpers and motorized carts are available for set-up and tear-down on a first-come, first-served basis.
  • All booths have a corner location due to the ‘quad’ set-up. Booth Layout will be provided upon acceptance. 
  • RV, trailer, and overnight parking are allowed in parking lot on site. Artists must park in designated parking lots and ONLY with a parking pass displayed, license plates registered with the Summerlin Festival of Arts and cell phone provided for driver. Vehicles in unauthorized areas are subject to towing at the owners' expense.

Event Publicity
Publicity for the event includes citywide newspaper, radio, and TV coverage, outdoor signage, electronic media, social media, the Summerlin events calendar, a magazine distributed throughout Summerlin, artist postcards and artist e-blasts. The event is presented by Summerlin in partnership with sponsors.

Location 
Downtown Summerlin is in a prime location adjacent to Red Rock Casino Resort and Spa. Also nearby are numerous new home developments and the existing Lakes, Peccole Ranch, Queensridge, Red Rock Country Club, Summerlin neighborhoods. Downtown Summerlin has brought best-in-class fashion, dining and entertainment to the front door of the affluent community’s 100,000-plus residents and within a short drive via the 215 beltway for residents throughout the rest of the valley and out-of-town visitors as well. The beautifully designed walkable open-air shopping destination provides built-in traffic for the festival, as well as diverse dining options. The festival site is located on a grass area within Downtown Summerlin’s retail area with a variety of restaurants nearby. Downtown Summerlin’s address is 1980 Festival Plaza Drive, Las Vegas, NV 89135 and is highly visible by all traffic.
 

Rules/Regulations
RULES AND REGULATIONS

Artist Rules/Show Policies
  • All artwork must be original and personally executed by the exhibiting artist. No purchased retail items such as hats or sunglasses, commercially produced kits, mass-produced items or imports. No representatives. Ceramic work must be hand thrown or hand-built, no molds. Reproductions from originals must be signed by the artist, editions numbered, and certificates of authenticity included in each sale. Some original work must be displayed along with reproductions. Only juried categories may be displayed. Any artwork or items NOT approved must be removed.
  • Exhibitors must provide all display materials. Canopies / Umbrellas should be white or cream in color. Display materials should be clean and presentable. Each canopy / umbrella MUST BE secured for wind. Artists must provide the proper amount and type of weights or cannot proceed with set-up. IF USING STAKES: ONLY dog run cork screw stakes between 14” – 16” are acceptable. NO DRIVING ON THE FESTIVAL SITE.
  • No music to be played in booth space without being juried and/or prior approval. No food or drinks to be sold or distributed by any other than designated food vendors. No “SALE” or “DISCOUNT” signs permitted.
  • ALL exhibitors are responsible for paying the Nevada sales tax of 8.15% on gross sales and turning in the issued ONE TIME SALES TAX RETURN FORMS at the close of the show regardless of sales. Exhibitors with their own Nevada Sales Tax ID number will turn in the form only. Exhibitors without their own Nevada Sales Tax ID number will turn in the form AND a check made out to Nevada Department of Taxation for sales tax on Sunday. NO EXCEPTIONS.
  • Take-down will not begin until 5:00 pm on Sunday unless otherwise authorized by the festival producer. Artist vehicles are NOT to be relocated for loading until after 5:00 pm. Location of vehicles to be determined by event organizers. Striking before the show formally ends is a safety hazard, disrespectful to other artists still doing business and discouraging to continued sales.
  • All artist vehicles must park in designated areas ONLY with a parking pass displayed, license plates registered with the Summerlin Festival of Arts and cell phone provided for the driver. Artists that do not comply will be asked to move their vehicles and are subject to being towed at the owner's sole expense and will not be accepted in future events. Handicap requests should be submitted in writing.
  • Original artist / exhibitor must attend their booth and be present during the entire show. A photo ID may be required for proof of identity.
  • Artists may be asked to sign a "hold harmless" document when they check into show. 
No refunds. There are no refunds for inclement weather or for non-compliance of event rules.

Artist Contract
APPLICATION WILL NOT BE CONSIDERED WITHOUT $25 JURY FEE PAYMENT, PHOTOS OF WORK AND DISPLAY, METHODOLOGY STATEMENT AND SIGNED AGREEMENT. All applicants upon signing and submission of the official Artist Application Form consent to be bound by these policies and will abide by them throughout the Summerlin Festival of Arts period.

The applicant's digital signature is created by checking the Legal Agreement box. See "Legal Agreement" below.

For good and valuable consideration, the receipt and adequacy whereof is hereby acknowledged, the digitally undersigned hereby agrees to release and indemnify, defend and hold free and harmless, the Company (as defined below) and its direct and indirect parents and subsidiaries any of their affiliated entities, successors and assigns and any current or future director, officer, employee, partner, member or agent of any of them (each an “Indemnitee” and collectively, the “Indemnitees”) and against any and all actions, claims, liabilities, assertions of liability, losses, costs and expenses including, but not limited to, attorneys' fees, reasonable investigative and discovery costs and court costs, which in any manner may arise or be alleged to have arisen, or resulted, or alleged to have resulted, from the presence, activities and promotions of any nature whatsoever or otherwise of the undersigned, its agents, servants or employees on or adjacent to the premises known as Downtown Summerlin, including, but not limited to, claim or claims for bodily injury or death of persons and for loss of or damage to property, including claims or loss by the Indemnitees, except to the extent caused by the gross neglect or willful misconduct of an Indemnitee.

The applicant further agrees to abide by all guidelines set forth by the Summerlin Festival of Arts, written and oral, and understands that failure to do so could result in expulsion from the show. All decisions are final. Summerlin Festival of Arts representatives reserve the right to make final interpretation of all rules, as well as the right to disqualify any exhibitor for any reason.

Eligibility Requirements
Fine Art, Fine Crafts - all media. Exhibition in previous shows does not guarantee acceptance. The festival is juried by a panel of 3 experts. They will determine eligibility based solely on the images of work submitted. They look for originality, design and high-quality craftsmanship.

All artwork must be original and personally executed by the exhibiting artist. No purchased retail items such as hats or sunglasses, commercially produced kits, mass-produced items or imports. No representatives. Ceramic work must be hand thrown or hand-built, no molds. Reproductions from originals must be signed by the artist, editions numbered, and certificates of authenticity included in each sale. Some original work must be displayed along with reproductions. Only juried categories may be displayed. Any artwork or items NOT approved must be removed. No actual artwork will be reviewed in lieu of photographs.

A team of jurors will walk the show to check for display quality and authenticity of work and artist. A photo ID may be required to verify identity of applicant. If said artist or display is any other than that represented in the application, or does not meet the show standard for quality or professionalism, artist will be asked to pack up and leave the site.

Refunds/Cancellation Policy
No refunds. There are no refunds for inclement weather or for non-compliance of event rules.

Photos/Videos Taken at Event
We also ask you to sign this form so that so your image, name, voice, etc. may be used in promotions.
 
I consent to and authorize Company to:
  • take or cause to be taken Images and Sound Recordings of me, my Likeness, and/or my Property;
  • display, copy, edit, publish, release, distribute, alter, modify, sell and publicly perform these Images and Sound Recordings;
  • combine these Images and Sound Recordings with other Images, sounds, text or graphics; and
  • use these Images and Sound Recordings, my Likeness, and/or Name in any and all Media in any way and as often as Company desires, whether within Company or outside Company.
 
I understand and agree that:
  • Company is under no obligation to use my Likeness, Sound Recordings, Images, Property or Name in any advertising or promotion;
  • there will be no payment or further consideration to me;
  • I have no rights in the Images or Sound Recordings, and Company owns all Images, Sound Recordings, and the copyright rights to all Images and Sound Recordings;
  • Company may, at its discretion, register the copyright rights to the Images and Sound Recordings;
  • I am waiving any causes of action I may have on account of the use of my Likeness, Property, and/or Name and release Company from any and all liability that may arise from the use of my Likeness, Property, and/or Name, including but not limited to any rights of privacy or publicity;
  • I acknowledge my receipt of good and valuable consideration; and
  • all consents, authorizations, waivers and releases by me in this form cannot be revoked, are perpetual, are worldwide, and are binding on my heirs and assigns.

Parking
Artists will park in the designated parking lot – please move your vehicle after unloading and park to the rear of the assigned lot so that our guests may park in the prime spaces. Artist vehicles will check in and park at designated site. Artists not checked in by 8:30 am Saturday morning will be asked to leave their booth and move vehicles to this location. Map of parking and Artist Parking Pass Request will be provided in event materials upon acceptance in festival. All artists parking overnight will be required to have a parking pass. RV, trailer, and overnight parking are allowed on site. Vehicles in unauthorized areas are subject to tow at the owners’ expense.

Nevada State Sales Tax
During registration, all exhibitors receive a form entitled, “One-Time Sales Tax Return.” Exhibitors are responsible for the Sales Tax collected during the event and the payment of that Sales Tax is due by check (no cash) at the close of the show on Sunday, October 9th, from 5:00 to 7:00 pm at the Registration/Information Booth. Exhibitors with a valid Nevada State Sales Tax number: please include that number on both your application and the One-Time Sales Tax Return form and turn it in at registration. Any exhibitor who fails to turn in the “One-Time Sales Tax Return” form will be excluded from future events.

DEFINITIONS:

 “Company” means THE HOWARD HUGHES CORPORATION, its affiliated entities, and anyone authorized by it.
“Likeness” means your appearance, likeness, photograph, voice, or any other means of identifying you.
“Media” means all media, including digital, print, electronic, television, and other media now known or later developed, throughout the world.
“Name” means all or parts of your name.
“Images” means all photographs, negatives, videos, or other image recordings, in any form, digital or otherwise.
“Sound Recordings” means all sound recordings in any form, digital or otherwise.
“Property” means your  real and/or personal property.
 

Booth Information
BOOTHS AND CANOPIES FEES AND LAYOUT

IF YOU ARE PAYING BY CHECK, PLEASE MAKE THE CHECK OUT TO THE HOWARD HUGHES CORPORATION.

Jury Fee: $25.00 for each artist (non-refundable)
All artists to submit Jury Fee with application, including any artists that are sharing a booth. Do not submit booth fees until acceptance into the event. Thank you.

Booth Fees
10x10 booth: $300 (will be invoiced upon acceptance notification)
10x20 booth: $575 (will be invoiced upon acceptance notification)
NOTE: There are only two sizes available - 10x10 or 10x20.

Booth Layout
Booths will be on the grass forming rows of “quads.” All spaces have two open sides. A five-foot, shared, “storage corridor” is between the backsides of canopies. Display or artwork should not exceed booth dimension. Therefore, all booths have a corner location.

Booth Sharing
MAXIMUM LIMIT: 2 artists per 10x10 and 4 artists per 10x20
Each artist must submit a separate application and each pay the $25 jury/application fee. Each artist will be juried independently. The entire Booth Fee is to be submitted by ONE ARTIST ONLY upon acceptance. Therefore, upon acceptance, you will need to notify Summerlin Festival of Arts who will be paying the fee and who will not. We will then issue the non-paying artist a discount code to enter so that they can complete their acceptance. Each artist is responsible for their own Nevada state taxes.

Tents and Canopies
Artists must provide their own white or cream tents and canopies - you will need a white or cream canopy for your booth. You will need to either use a canopy weight (concrete filled buckets or PVC pipe, sand bags with minimum of 200 pounds) or you may use dog run cork screw stakes between 14” – 16”. You must weight your canopy.

Space Assignments
Space numbers will be provided one week prior to the festival. No phone calls please.

On-site Set-Up
See times listed in Important Dates above. Carts are necessary for transporting artwork from vehicle to booth space. Walking on GRASS is necessary from your vehicle to booth space. NO VEHICLES ALLOWED ON SHOW SITE. Leveling materials may be needed. Temporary parking and unloading is adjacent to the site from all parking lots and artist parking. Set-up assistance and motorized carts will be available at the Information Booth on a first-come, first-served basis. Displays will be checked for appearance and a photo ID may be requested for exhibitor verification. All displays must be removed from the field by Sunday at 9pm.
Event Site Map


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VIEW LEGAL AGREEMENT

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