Event Information

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Prescott Fine Arts and Crafts Festival 2017 - 67th Annual

Location:
Courthouse Square, 120 S. Cortez St.
Prescott, Arizona (West)

Phone: 928-445-2510
Show Dates: 8/12/17 - 8/13/17
Application Deadline: 7/7/17 Midnight MST
106 day(s) and 13 hour(s) remaining


REQUIREMENTS:


Images: 7 (a booth shot is required)

Fee (non-refundable): $30.00

You can submit up to 2 applications for this show.

JURY DETAILS


Event Summary
67th Annual Prescott Arts & Crafts Festival
Sponsored by the Mountain Artists Guild
August 12 & 13, 2017
Prescott, Arizona's Mountain Artists Guild presents its 67th Annual Arts & Crafts Festival on August 12 and 13, 2017. This juried festival showcases a select group of more than140 artists and crafts people on the grass under the many tall trees that shade the Historic Courthouse Plaza in downtown Prescott. Resting at 5,300 feet elevation and surrounded by the scenic mountains of Central Arizona, the Prescott Courthouse Square is an exceptionally attractive venue, a joy to exhibitors and visitors alike. In addition to spectacular collectors' artwork, there is also a variety of delicious food and packaged gourmet delights. Located along Montezuma Street and Prescott's infamous Whiskey Row, haunt of the Earp brothers and Doc Holliday, the Festival site is within easy walking distance of great restaurants, unique shops, galleries, saloons, parking and both modern and historic hotels. This annual event attracts people from all over the country who enjoy arts and crafts while strolling the park-like venue of the Courthouse Square.

General Information
GENERAL INFORMATION
 
DECEMBER 23, 2016 (Monday)
Applications available on ZAPP
 
 JULY 7, 2017 (Friday)
Application Deadline to ZAPP by Midnight (MST)
 
JULY 10, 2017 (Monday)
Final Jury Results and Invitations Announced
 
JULY 28, 2017 (Friday)
Acceptance and Payment Deadline
 
AUGUST 4, 2017 (Friday)
Final booth assignments announced
 
AUGUST 11, 2017 (Friday)
11 am - 2 pm Early check-in with reserved parking at the Mountain Artists Guild & Gallery,
228 N. Alarcon St, Prescott, AZ 86301
Reserved Parking for Artists set-up at the Courthouse Square is available at 5:30 pm until 9 pm.
Check-in at the Gazebo beginning at 5:30 pm
Event Set-Up is allowed “On Cue” starting at approx. 6PM, Friday, August 12, 2016.

AUGUST 12 & 13, 2017 (Saturday and Sunday)
Event set-up continues beginning at 6 am with check-in, coffee and doughnuts in the Gazebo.
Festival Hours of Operation
Saturday 9 am - 5 pm
Sunday 9 am - 4 pm
 
Changes.  Important Changes from last year are printed in bold type and underlined.

Contact:
Festival Director, Mountain Artists Guild, 228 N. Alarcon St., Prescott, AZ 86303
Phone (928)445-2510  Fax (928) 776-4861
Email: festivals@mountainartistsguild.org
Website:  www.mountainartistsguild.org 
 
Locations and addresses:
Festival Site: Yavapai County Courthouse Square, 120 S. Cortez St., Prescott, Arizona 86303
Early Check-In: The Mountain Artists Guild, 228 N. Alarcon St., Prescott, AZ 86301
Artist Parking: Mile High Middle School athletic field, 300 S. Granite St., Prescott, AZ 86303 or at the Granite Street Parking Garage, 135 S. Granite St. Prescott, AZ 86303

ARTIST AMENITIES
 
Early check-in at the Mountain Artists Guild with reserved parking 11 am - 2 pm Friday.
Friday evening check-in and set-up.
Reserved parking all around the Courthouse Square for set-up Friday 5:30 pm - 9 pm.
Free parking in at the Mile High Middle School athletic field from 5 pm Friday until 7:30 pm Sunday during the Festival.
RV/Camping sites available at $15/night.
Coffee and doughnuts in the Gazebo each morning of the Festival.
Complementary Booth Sitting.
Complimentary water and snacks delivered throughout the day.
 
AWARDS, JUDGES AND THE JUDGING PROCESS
 
Awards will be presented fror Best of Show, First, Second and Third Place. The jurist panel consists of three (3) independent judges selected for their in-depth knowledge and experience in multiple art mediums. Awards are based on the overall body of work presented at the festival, with particular emphasis on creativity, originality, presentation, originality and general appearance. Overall booth presentation and the artist’s interaction with the public will play a role in award selection. Award selection is at the sole discretion of the judges.

APPLICATION INFORMATION
 
Apply Online via ZAPP. 

Food Vendors.
Food Vendors must apply using the Food Vendor’s Application and must meet additional requirements. Food vendor space is severely limited. Potential food vendors are encouraged to contact the Festival Director directly at (928) 445-2510.
 
Application and Jury Fee: $30 non-refundable
 
Artists Booths and Fees:
   Single Booth: 15'x10' or 10'x15' single booth space = $325
   Note: booths with a footprint greater than 10x15 will be charged as a DOUBLE booth.
   Double Booth: 10'x20' or 10'x30' double booth space = $650
   Shared Booth Space: (2nd artist in single booth space, Add $75)
  
Food Booths:
Prepared/Cooking Food Booth locations are extremely limited. Potential food vendors are encouraged to contact the Festival Director directly at (928) 445-2510 prior to application.
    Prepared Foods Cooking Booth Space, single 10’x15’ = $345
    Prepared Foods Cooking Booth Space, double 10’x20’ or 10’x30’ = $690
    Packaged Foods Non-Cooking Booth Space, single 10’x15’ = $345
    Packaged Foods Non-Cooking Booth Space, double 10’x20’ or 10’x30’ = $690

Other Booth Types:
   Art Group/Charity Booth: Special requirements apply. See the Artist and Vendor 
   Information section at www.PrescottArtFestivals.com and contact the Guild directly.
   Corporate Booths, whether for sales or information only, are not allowed
 
Discounts:
If you won Best of Show, 1st, 2nd, or 3rd Place, in May or August 2016, you will receive a discount.

Electricity: $15 additional fee. Electricity is limited primarily to spaces nearest the street on Cortez St., Gurley St. and the north half of the square on Montezuma St.

Camping: 19 Dry Camping Sites for reserved camping are available for $15/night at beautiful Watson Lake Park. The campsites have flush toilets and hot showers available. Reserve early by calling 927-777-1121. Ask for Watson Lake Camping Reservations. Pictures are available at  
http://www.cityofprescott.net/services/parks/rentals/?rental=campsite
 
Payment by credit card will be processed by Zapplication.org.
Payment by Check:
   Make checks payable to Mountain Artists Guild, Inc. ("MAG, Inc." will suffice)
   Mail Checks to:   Festival Director
                                   Mountain Artists Guild
                                   228 N Alarcon St.
                                   Prescott, AZ 86301
   Returned checks will be charged a $50 processing fee.


Eligibility, Category & Quantity Accepted:
All work must be original, handcrafted, created and exhibited by the artist. No open-ended edition prints permitted. At least 50% of displayed work must be original art, and only 50% comprised of reproductions of the original art. NO BUY-SELL OR MASS PRODUCTION IS ALLOWED IN ANY CATEGORY. If two or more persons collaborate to produce original work, each person must be identified on the application. Artists who wish to apply in more than one category must submit separate applications for each category, along with the jury fee and images required for each category. Artists will be selected separately in each category.

Artist Categories:

Clay                          Clothing                   Digital Art                   Drawing and Pastel
Fiber Arts                Glass                         Jewelry                        Leather
Metal                        Mixed Media 2-D    Mixed Media 3-D       Music
Painting                   Photography            Print Making              Sculpture
Watercolor              Wood
 
Categories are for the Festival acceptance jury process only, not for awards or prizes.
Entering in two (2) categories requires a separate application and application fee.
For information on Artist Categories see the Artists and Vendors Application Information on our website at  www.PrescottArtFestivals.com  or www.mountainartistsguild.org.
 
Images:
You must submit seven (7) images. For paper applications these may be plain paper or glossy but no CD’s please. Images may be emailed if they can be matched up with paper applications:
            4 images of recent artwork
            1 image of booth setup
            2 images of artist producing works
Your images may be used in Festival programs and publicity, websites and other Festival related media. Images will not be returned.
 
Special requirements:
Applicants in the Clothing and Fiber Categories must provide copies of five (5) recent invoices for raw materials, bolt goods, thread, dyes, buttons or other raw materials along with the images required above. These are to be mailed directly to the Mountain Artists Guild.

Rules/Regulations
There are NO RAIN DATES.

Security:  Security is provided 24/7 during show dates but the Mountain Artists Guild cannot guarantee or accept responsibility for loss. Secure your property.

Festival Check-In:
 
Check-in by the artist with photo ID is mandatory.
The artist must be present at the booth during show hours.
Bring information concerning your Vehicle’s Make, Model, State and License Number to check-in.
 
Early check-in begins at 10 am until 2 pm on Friday, August 12th at the Mountain Artists Guild, 228 N. Alarcon St. Prescott, AZ 86301.  Check-in will resume in the Gazebo in the northwest quadrant of the Courthouse Square from Friday, 5:30pm until 7:30 pm.   Check-in will resume in the Gazebo at 6 am on Saturday,
August 13, 2016.
 
Set-up & Break-down:  Artisans and artists must exhibit for both days: Saturday 9 am to 5 pm and Sunday 9 am to 4 pm. Set-up is not allowed prior to 6 PM on Friday and take-down can not begin until 4 PM on Sunday.  Street. Sometimes it is possible to start set-up a few minutes prior to 6 PM, but only if all judges & officials have left the Courthouse. It is also possible that set-up may be delayed until after 6 PM. We must wait for courthouse personnel to give us the "all-clear" before anyone may begin set-up. As you have deduced, this all depends on the judge's schedules and what happens in court on that day. Please do not rely on the courthouse clock for accurate time. We will notify everyone as soon as we are clear for set-up.

Damage: Your display area must be left clean and free of trash. If damage is determined by County or City Authorities, you will be held responsible for the cost of repairs.

Children and Pets: We ask that you do not bring small children or pets. This is a professional event conducted in close quarters with others. It offers you and other artists a limited opportunity to present your work in a professional manner. Respect for others is paramount. This is a pet-friendly event for well-behaved pets. Animals are not allowed in booths.

No camping is allowed at the Courthouse Square.

Alcoholic Beverages: No Alcohol is allowed at the Courthouse Square.

State/County Taxes: State/County Taxes are assessed according to sales at a rate of 6.35% to the State of Arizona. Artists are required to hold a valid Arizona State Transaction Privilege Tax License. Individual reporting and payment is required on the part of each artist. For more information visit www.azdor.gov

City of Prescott Taxes:
The City of Prescott has simplified tax reporting and payment by assessing a $25 City Special Event Fee on each vendor, regardless of sales amounts. This fee is in lieu of the City of Prescott Transaction Privilege Tax, and is prepaid by the Mountain Artists Guild through your application fee. The City of Prescott requires no additional sales reporting or payment of added taxes.

Exhibitor Parking:  Exhibitors must park in designated artist parking locations, either the Granite St. Parking Garage or at the Mile High Middle School field. You can download the parking map from the website to see the parking locations. Visit www.PrescottArtFestivals.com or www.mountainartistsguild.org to see the map.

Parking:
 
Mile High Middle School Free Parking is available at the Mile High Middle School athletic field. Parking is available from 5 pm on Friday, August 11th until 7:30 pm on Sunday, August 13th. All vehicles must be removed from the field by not later than 7:30 pm Sunday evening when the gates will be locked. Please make sure that you leave the area clean and free of trash.

Granite St. Parking Garage:  Parking is available at the Granite St. Parking Garage, 135 S, Granite St.
The entrance is located one block west of the Courthouse Plaza on Granite St. between Gurley St. and Goodwin St.  For parking purposes, a trailer is considered a second vehicle. Vehicle access is limited by a maximum overhead clearance of 8 feet. Any vehicle with a height greater than 8 feet can not enter the Garage.

Rules Enforcement:
All rules will be strictly enforced. Failure to comply with rules or unruly behavior, including intoxication, verbal abuse or other less than elegant behavior on the part of exhibitors or persons associated with exhibitors will require immediate expulsion from the present show and will eliminate the exhibitor from participation in future events.

The Mountain Artists Guild reserves the right to make final interpretation of all rules.

Please Note:
Inspectors from County and City Agencies, and from the Mountain Artists Guild will make inspection  tours of booths and the Festival grounds throughout the event.


Booth Information
Booths and Displays:  All booths must be set up flush to the curb, up to the sidewalk (not set back). The artist must provide his or her own display. Displays must be weighted, sturdy, safe, clean and tidy.  All tent weights must be suspended.   The artist is responsible for his/her own display in the case of loss or damage. Tables must be covered to the ground. All storage and supplies must be covered. All paintings must hang – with consideration for oversized work. All tents must be flame retardant. Handwritten signs and sale signs are prohibited. Soliciting, pamphleteering, petitioning or the imposition of philosophies or personal ideology on customers or fellow artists is not allowed. This is a family-oriented event and displays must be in keeping with this atmosphere. Exhibitors grant the Art Show Director the authority to refuse or limit the display of works that may be considered offensive by the general public.
 
Booth Assignments. Preference is given to previous show winners, and by date of confirmed (paid) application and artist’s preference. Consideration is also given to the distribution of the various categories of work.  NO REQUESTED SPACES WILL BE GUARANTEED TO BE ASSIGNED AS SUCH.

No Shows: The exhibitor’s space shall be occupied by 8:00am the morning of the show, otherwise the exhibitor will be considered a “NO SHOW” and his/her space may be given away with no refund.

Display Space Information: Spaces are 15’x10’ to accommodate a 10' x 10' tent. Most spaces have 15’ frontage; a few have a 10’ frontage and are15' deep. A 10’x20’ canopy will be counted and charged as a DOUBLE BOOTH SPACE. Artists must provide their own display and equipment. The show is held outdoors and displays must be able to withstand the elements.

Removal of Your Equipment: Tent weights, cement blocks, rocks or the like must be removed from the Plaza at the conclusion of the show and may NOT be placed in Plaza trash cans or dumpsters.

Park Trees, Benches & Tables:  Do not hang, lean or tie anything on trees, park benches, park tables or other fixtures. Plaza benches & tables are for park visitors only and are NOT to be moved or used as weights.

NO STAKES IN GROUND: The Yavapai County Courthouse strictly prohibits the use of tent stakes or tent pegs in the ground, because of the underground electrical wires and the underground watering system.

Ground Coverings: Plastic, rugs, tarps, & burlap are NOT allowed. Only in inclement weather, or as directed by event management are approved breathable rubber mats (such as RV mats) allowed.

Displays Must Be Contained Within the Designated Space.  Print bins or other displays must be placed within the 10’x15’ booth space, and are not to be placed on sidewalks, walkways or curbing. Each artist is allowed 2' behind the booth for storage purposes only.  All items including boxes, coolers and tubs must be 3" inches off the ground on pvc pipe or small wood blocks.

Protecting the Courthouse Grass: Any storage items or display equipment must be placed on PVC pipes, wood slats, or wood blocks. Tubs, trunks, crates, tent weights or anything else that could affect the grass must be lifted off the ground by at least 3" to ensure full airflow to the grass.

Fire Safety: Every booth with cooking, operating electrical equipment or using flame or high heat for any purpose must have its own "2A10BC" Fire Extinguisher.

Music: Only artists who are pre-approved musicians may have music at their booth.
Event Site Map: View Site Map
VIEW LEGAL AGREEMENT

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