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Parker Fine Arts & Music Festival 2017

Location:
O'Brien Park, Downtown Historic Parker, 10795 Victorian Dr, Parker, CO 80138
Parker, Colorado (West)

Show Dates: 9/23/17 - 9/24/17
Application Deadline: 4/20/17 Midnight MST
28 day(s) and 13 hour(s) remaining


REQUIREMENTS:


Images: 5 (a booth shot is required)

Fee (Jury/Application Fee): $35.00

You can submit up to 2 applications for this show.

JURY DETAILS


Event Summary

The 3rd Annual Parker Fine Arts & Music Festival is in Parker Old Town, a quaint and walkable downtown area of boutiques, fine dining and fun pubs. 

The festival is at picturesque O'Brien Park, with high driver visibility and pedestrian traffic on the corner of Main Street & Parker Rd. (Co State Hwy 83), 19 miles SE of Denver at the intersection of the main shopping districts. Parker enjoys an enthusiastic arts supportive community with a recently added Fine Arts Cultural Center in upscale Douglas County, currently distinguished as 12th highest per capita income in the U.S. .  

Artist's have an easy load in and the show is on level grass under the park's shade trees. Amenities are cold beverages, Sat/Sun Continental breakfast, booth sitters, overnight security, nearby vehicle/RV parking. 

Advertised features are juried fine art, live music (sound monitored), kids activities, & food vendors with ads in Denver and local newspapers, Colorado tourist event directories, paid targeted Facebook ads, online weekend getaway directories, local & area fliers and posters, 2 digital intersection signs at the mail cross streets & large banners roadside.

We also invite your Zapp application at our other juried Colorado fine art festivals: 
Denver Berkeley Park  June 10-11
Colorado Springs July 1-2 
Salida Riverside July 15-16
Parker Sept....



General Information

If we can help you in any way please email Festival Director, Danna Tullis  at: dannatullis1@gmail.com

Website: ColoradoEventsandFestivals.com
Image Preparation: please access www.zapplication.org/imaging_tips.phtml 

SHOW HOURS
Saturday 10:00am to 5pm and Sunday 10:00am to 3:00pm

PAYING FEES BY CHECK
Artists can pay jury and/or booth fees by credit card on Zapplication. If paying by check or money order, be sure it will arrive by the deadline. 
Payable To: COLORADO EVENT DESIGN
Mailing Address: 
          Colorado Event Design, Attn: D. Tullis
          7550 S. Blackhawk St. Unit #11-201  (it will be returned without Unit #)
          Englewood, CO 80112

EXHIBITOR TIPS Request FREE eBooks, published by Colorado Event Design that include the topics: running a successful art business, preparing images for jury, and enhancing the festival selling experience, available at www.thecreativesbestfriend.com 

JURY INFORMATION
Jurors will be selecting high quality fine arts that will appeal to a diverse audience. Jurors will view 4 images plus one booth display along with Artist Statements. Your display image should reveal no names and have no people standing in it. If no booth image is available Artist may submit a group showing of artworks on display. Jurors will look for a high level of professionalism in such a group image.

JURY NOTIFICATION  
Artists will be notified with a Letter of Invitation to Exhibit.

WAITLIST  
An artist may be placed in the "Wait List" category in this case: if an artist is accepted by the jury but another artist has also been accepted with very similar work, the artist with the earlier application date will be invited and the 2nd, later application artist will be waitlisted. If the invited artist with the earlier application declines their invitation to exhibit the waitlisted artist will be notified immediately after the purchase deadline and will have 7 days to accept and pay their booth fees.

BOOTH REQUIREMENTS   
Exhibitors must provide their own outdoor booths with walls; booth sand bags or other appropriate wind resistance is required as a safety precaution (cement blocks are not allowed). 60# minimum weights are required at each booth support post. Booth sites are on level grass. All booth sites are easily viewed by the attendees and are within the parameters of the park. 

 
JURY IMAGE PREPARATION  | TUTORIAL
Artists must submit 4 artwork images and 1 booth image. Artwork is to be of individual artwork and free of any other items such as decorative background or accents, etc. The only exception is if scale of artwork is shown with the addition. Booth images are to be of artwork only with no signage, people or animals. Please take into consideration your images will be displayed on a computer monitor during the jury process and jurors will score professionalism of image and you will be competing with professional exhibitors for limited space in your category. 
Image Tutorial: If you do not have professional images, submit your very best and review the Zapplication Image Preparation tips found at Zapplication.org > Help > Image Formatting. www.zapplication.org/imaging_tips.phtml
 

AMENITIES
Enjoy the Artist's Continental Breakfast Saturday and Sunday morning at 8:30 am. Booth sitters will be available (by application reservation). You'll hear live musicians performing folk and blues tunes from the Music Stage, with the sound adjusted so it's complementary and conducive to artist's conducting business.  

TAX /  LICENSE /  INSURANCE
There are no commissions collected by festival management. Exhibitors are responsible for collecting and reporting all taxes at the end of the show, and must provide a copy of a valid “Special Event License” for the state of Colorado at check in or emailed in advance to clyde.tullis@gmail.com.


Exhibitors are required to have: CO Special Events Permit and Exhibitor Insurance (see below).
Insurance is available from www.ACTinsurance.com You can obtain the insurance for $39 for one show or multiple shows (different price). Our shows are registered with them and its an easy procedure. 

The Colorado Special Events Permit, is $8. Forms are available online at: colorado.gov/pacific/sites/default/files/DR0589.pdf

REFUNDS
After booth fee payment is received refunds will not be granted. A show credit for another Colorado Event Design show may be issued on a case by case review. 

CHECK IN & SET UP / PARKING
Check in and booth allocation will be at O'Brien Park. Artists can park in the North parking lot to check in and to set up. Set up time is between the hours of 10am and 6pm on Friday.  

LATE CHECK IN & SET UP
If unable to set up within the set up hours on Friday, please call to notify the arrival time so that arrangements can be made with security. Late arrivals can set up Saturday morning at 7am with a Friday "Phone Check In". Call: 303-916-5711.

BREAKDOWN 
Breakdown begins Sunday at 4:00pm. Booths must be removed by 7pm. 

TERRAIN & WEATHER
Exhibitor booths will be on level grass in the park but it is suggested you bring shims.  Parker weather in September is around 75 degrees and is usually dry but it can get windy with gusts and rain may pass through. 

SECURITY
Security will be present during the evening hours, Friday and Saturday. You are encouraged to arrive both festival days by 8am to further secure your booth. Colorado Event Design, the Festival Directors, and the City of Parker and city management are not responsible for lost or stolen items. The overnight security will deter interference with your booth and artworks but is not guaranteed to prevent theft or vandalism.


SHOW CANCELLATION
The show policy is “Rain or Shine”. In the case of unexpected “Acts of God” or unforseen situations that prevent the event being held, no refunds will be issued. 



Rules/Regulations

RULES OF SHOW

Please read all rules carefully ~ your paid booth fee is an indication that you understand and will abide by all rules of show.

1. ARTWORK All work must be original, handcrafted work; some decorated mass produced items will be allowed (see Art Categories). Reproductions are allowed but must adhere to Rules of Show description (see item 6.); and must be signed and shrink wrapped. If a marker is used on the outer wrap it must be permanent ink or pencil. All 2D work that is displayed on booth walls must be framed, matted or stretched; and must be original work or quality giclee’ prints.

2. EXECUTION All work must be designed and executed by the accepted artist or under direct supervision of the artist.

3. COLLABORATION | DECLARED WORK No more than two artists may collaborate on artworks exhibited in one category. Both names must be included on the application. Only 10% of the total body of work exhibited may be other than the declared category. Example: a “Sculpture” category exhibitor that wants to display their paintings may use up to 10% of their booth space for paintings. Up to 2 exhibitors may share a booth and each exhibitors must submit an application with required images

4. COMMISSIONS No commissions are collected. Exhibitors are responsible for collecting and reporting all taxes.

5. REPRESENTATION Artist must be present with their work for the entire two days of the festival. Representatives may not attend in place of the artist; exception may be made with pre-approval by the Festival Director. 

6. ADHERENCE TO CATEGORY Artists may only show work in categories and the style of exhibited items must represent the body of work selected by the Jury. All work exhibited must be of the quality, category and body of work of that shown in the images juried.

7. REPRODUCTIONS | PRINTS Prints must be signed, matted and sealed in shrink wrap. Prints and cards must be presented in Artist’s bins or other attractive form of containment. Reproductions of original artworks in all categories are allowed and must be of the Artists original work and the quality that the jury has accepted.

8. CHECK IN | CO EVENT LICENSE Check-in must be by individual artist, exceptions can be made with reasonable explanation, with assurance that the Artist will be on site during the hours of the show. A photo ID (drivers license or other) and vehicle license number will be required to check in. A valid Colorado tax license and proof of insurance must be shown and on record at check in. Exhibitors will be allowed to set up (see Rule #15). Exhibitors are required to remain set up until 4pm on Sunday. No early breakdowns will be allowed.

9. GROUND STAKES | WEIGHTS No stakes are allowed on the park grounds. Booth sandbags or other appropriate wind resistance is required as a safety precaution. A minimum weight of 50 lbs. per corner pole is required. No cement blocks may be used for weights. It is strictly against the rules to leave a tent that is set up, unweighted for any reason. You will be asked to leave the festival if your booth is not secured; no refund will be issued.

10. BOOTHS | NON-BOOTHS All exhibitors must have covered booths with zipper sidewalls and weights with the exception of those who display artworks that have the weight to resist wind gusts. Exhibitors must call the Festival Director (phone number 303.916.5711) to discuss display details if you are planning to exhibit without a booth. If your display setup is not considered secure you may be asked to take appropriate measures. Management is strict about enforcing this rule so that damage does not occur to neighboring booths.

11. UNLOADING VEHICLE Exhibitors will be required to move their vehicles as soon as the booth materials are unloaded and taken to booth. During the festival vehicles may be parked in neighborhoods at least 2 blocks away from the park so there will be convenient guest parking. There is RV parking within sight and easy walking distance of the festival site.

12. STORAGE SPACE Exhibitors will be given 2'x10' space to store additional artworks. Storage behind the booths is adequate but limited and storage must be kept visually appealing. Exhibitors may be asked by festival hosts to tidy their area.

13. NON-JURIED WORK Artists may display commercial samples of their works that have not been juried in portfolio form only and in a space no larger than approximately 24” x 30.”

14. SECURITY Security officers will patrol the festival site between the hours of 7pm and 8am. Items left in the booths must be boxed or covered securely. Artists are responsible for proper insurance and protection of work, booth and display. Colorado Event Design, LLC; Danna Tullis and Clyde Tullis; and the City of Denver and Sloan’s Lake Park grounds management is not responsible for lost or stolen items, or for damage to work or booth and display due to weather or unrelated incidents.

15. BREAKDOWN | EXIT  Booth displays are to remain intact until Sunday at 4pm. Breakdown of booth may begin at 4pm. Vehicles may be brought to the South parking lot after food vendors have left. Exhibitors are required to leave their space clean and free of debris when exiting the park.

16. REFUND POLICY Show policy is “Rain or Shine”. In the case of unexpected “Acts of God” or unforseen situations that force an event cancellation by producers/City of Denver, no refunds will be issued. Artists will be given first priority for following year and a jury fee waiver will be issued.   

17. IMAGE USE PERMISSION Images submitted for jury, and photos and videos of the exhibitor, their artworks and booth during the event may be used to promote events produced by Colorado Event Design, LLC. Such images and videos will not be used for any other purpose.

18. REFUNDS for Exhibitor cancellation will not be available. If you cancel your booth space reservation you may be eligible for a jury fee waiver for 2017.



Booth Information
JURY FEE  $35

BOOTH FEES
Fine Artists10x10: $395 | 10x15: $550 | 10x20: $725
Shared Booth (limit 2 exhibitors): Add $150 | Corner site: add $50
Electricity: $40 (6 available) 

Shared booth info: Artists who wish to share a booth must be juried individually. Upon acceptance of the jury invitation, please purchase (1) booth and (1) shared artist fee.

LATE APPLICATIONS
Contact the Festival Director for information about late applications. They will be reviewed and sent to jury if there is availability in the category.  Email: Dannatullis1@gmail.com


BOOTH PURCHASE 
Exhibitors that have been invited to exhibit by the jury may purchase their booth products on Zapplication by credit card (the preferred method). Exhibitors that prefer to pay by check: email the Festival Director to obtain the mailing address.

VIEW LEGAL AGREEMENT

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