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Deep Ellum Arts Festival - April 6-8, 2018

Location:
Located in Dallas' Deep Ellum Entertainment District on Main Street between 2900 Hall St. & 3600 Exposition Ave.
Dallas, Texas (South)

Phone: 214-855-1881
Event Dates: 4/6/18 - 4/9/18
Application Deadline: 11/6/17 Midnight CST

The application deadline has passed.


REQUIREMENTS:


Images: 5 (a booth shot is required)

Fee (Jury Selection Fee): $35.00

You can submit up to 3 applications for this show.

JURY DETAILS


Event Summary
The 24th annual Deep Ellum Arts Festival® is the signature event of the Deep Ellum aria entertainment district located in downtown Dallas Texas. This free to attend visual and performing arts festival consistently draws tens of thousands of attendee’s daily who come to purchase original cutting-edge art directly from juried artists and experience “original music” from juried bands and songwriters selected to showcase their music from several outdoor stages. Public surveys have proclaimed this Festival as the “Best and Most Fun Arts Festival in Dallas”. The explosive expansion of high-end residential housing in the Deep Ellum neighborhoods along with the modern light rail transportation systems has created significant increases in local art buyers as well as throughout the Dallas Fort Worth metroplex. In addition, the festival attracts thousands of tourists and conventioneers from the nearby downtown Dallas hotels.

This well-established annual Festival is always held starting the first Friday in April.

You are invited to present your best original works to our Jury Panel who will select 200 artists to participate and enhance this high energy, award winning, visual and performing arts Festival. Approximately 180 artists spaces will be assigned to Main Street locations and 20 spaces will be assigned to our Artist Court which intersects Main Street.

General Information
To confirm your participation if making a specific location request, you must submit your booth fee payment ASAP and before the final cut-off date of January 15, 2018.  Invited artists’ fees paid after January 15th will be considered as approved stand-by artists.
 
Once paid and confirmed you may cancel your participation for any reason and receive a full refund, if we are notified by email or in writing prior to February 15, 2018.
 
Specific location and other special requests will be assigned on a first-come/first-serve basis, determined by the date we receive your full exhibitor fee. We will make every effort to honor special requests (i.e. location, limited double spaces, adjacent artists, locations next to open spaces, etc.), but final determination will be based upon availability and show balance.  Please keep in mind with our layout there are no traditional corner spaces, but some spaces have additional “open space” around them due to their unique locations.
 
Out of the approximately 200 artists invited to attend the last 20 artists to confirm participation by paying their booth fee will first be temporally assigned into our Artist’s Court in-order to have a committed space assignment.  However, as spaces become available on Main Street due to non-participation or cancellations, Artist Court artists will be offered re-assignment onto Main Street in the date order each booth payment was received.  After the initial acceptance of juried artists any accepted stand-by or wait listed artists will only be assigned into the Artist’s Court.  Artist’s Court spaces intersects Main St. and is capped by a very popular acoustic stage. Artist’s Court Spaces are 11’ wide and most can accommodate booths up to 20’ deep at no additional charge.
 
Stand-by or Wait listed Space will be assigned into the Artist's Court which is a central intersecting street to Main Street with 24 booth locations assigned, with their backs to the curb on both sides of the street.  There is a 18’ aisle down the middle of these rows that is capped on the end, with a small and popular eclectic Performance Stage.  Booth space sizes are the same 11’ wide, but can increase up to 20’ deep if desired.  This allows the artist to have more flexibility with your booth size and storage.  There is also a Festival entrance into Artist's Court and Performance Stage, making it easily accessible for our attendees to browse through your booths.
 
Confirmed artists assigned to the Artist's Court will be given first opportunity to be moved to Main Street as spaces open up or from cancellations received.  Reassignments will be offered in the same date order booth fees were received.
 
Eligible Media:
All work submitted and exhibited must be original, hand-crafted work produced by the Artist participating in the show and may not be the result of work by any person other than the Artist, or the
Artist and his/her Collaborating Artists, or from commercial kits, molds, greenware, patterns, plans, prefabricated forms or other commercial methods. Artists must be present with their work for the entire Festival.

Categories
Ceramics: All original clay and porcelain work other than jewelry is accepted in this category. No machine-made or mass produced work is permitted. If multiple pieces of the same design are displayed each piece must be signed.
Digital Art: This category includes any original work for which the original image, or the manipulation of other source material, was executed by the artist using a computer. Work in this category must be in limited editions, signed and numbered on archival quality materials. Traditional photographs taken through a digital media should apply in the photography category.
Drawing: Works created using dry media including chalk, charcoal, pastels, pencil, wax crayon, etc. or from the fluid medium of inks and washes applied by pen or brush are to be entered in this category.
Fiber: All work crafted from fibers including basketry, embroidery, weaving, tapestry and papermaking. No machine tooling, machine-screened patterns or other forms of mass production are permitted. No factory produced wearable items, regardless of additional modification or enhancement by the artist, may be exhibited.
Glass: No forms of mass production are permitted.
Printmaking: Printed works for which the artist's hand manipulated the plates, stones or screens and which have been properly signed and numbered as a limited edition may be entered in this category. All giclee, photocopy and/or offset reproductions, will be rejected. Printmakers are encouraged to do their own printing which has been processed by the artist, or under his/her direct supervision.  Printmakers are required to disclose both their creative and printmaking processes.
Jewelry: All jewelry whether the work is produced from metal, glass, clay, fiber, paper, plastic or other materials must be entered in this category. No commercial casts, molds or production studio work is allowed.
Leather: Includes all works from leather. No production studio work is allowed.
Metalworks: Includes all non-sculptural, non-jewelry works crafted from metals. No production studio work is allowed.
Mixed Media: This category includes works, both 2 and 3-dimensional, that incorporate more than one type of physical material to produce. Includes non-sculptural work as determined by the artist. Please note two previous categories, 2D Mixed Media and 3D Mixed Media, have been combined into one Mixed Media category.
Other: work of demonstrated quality that does not fall within any of the categories may be submitted.
Painting: Works created in oils, acrylics, watercolor, etc. are in this category.
Photography: Photographic prints made from the artist's original image, which have been processed by that artist, or under his or her direct supervision, are included in this category. Photographers are required to disclose both their creative and printing processes on prints which have been properly signed and numbered as a limited edition.
Sculpture: Three-dimensional original work done in any medium, including built up works in wood are included in this category.
Wood: Original works in wood that are hand-tooled, machine-worked, turned or carved are accepted in the wood category.

Rules/Regulations
Exhibit Fees:
$500.00 for each 10’ x 10’ space. (Artist supplies tent. Rental tents are available upon request for an additional $200).
Electricity will be provided to all artists at no additional charge, but you must provide your own display lighting and equipment (200 watts per space).  
Special requests for particular locations will be assigned on a first-come first-serve basis determined by the date your full exhibit fee is received.

Entry Requirements:
1. A jury-processing fee of $35 must be processed on Zapp along with the artist’s application. A $35 processing fee is required for each medium entered.
2. The artist’s application and five JPEGs (four of your work and one of your booth display) must be submitted for each medium entered.
3. Images submitted must be accurate representations of the work you plan to exhibit and/or sell at the show.
4. The artist’s application and processing fees must be received by November 7, 2017. In the interest of fairness to jurors and all applicants, late entries will be considered for standby only.
5. Stand by Artists will be notified individually of acceptence into the festival as spaces become available based on displine needed and quality of work.
6. The exhibit booth fee of $500.00 is due as soon as space is offered to confirm your acceptance into show.
7. Artists sharing a booth must complete separate applications.

Booth Information
IMPORTANT SHOW INFORMATION:
Exhibitor Set - Up Hours: (spaces are pre-assigned)
Thursday, April 5, 2018 Artists Set-Up 12 p.m. - 8:00 p.m.
Friday, April 6, 2018 Final Artists Set-Up 7:00 a.m. - 10:00 a.m.
(All vehicles must be off the street by Friday at 11:00 a.m. and your booth should be totally set up.)

Exhibitor Area Hours:

Friday, April 6, 2018 • 11:00 a.m. to 9:00 p.m.*
Saturday, April 7, 2018 • 11:00 a.m. to 9:00 p.m*.
Sunday, April 8, 2018 • 11:00 a.m. to 7:00 p.m.*
*Note the Festival will remain open until 11:00 p.m. on Friday and Saturday and 8:00 p.m. Sunday around our entertainment stages and you’re welcome to stay open if you wish.

Exhibitor Tear Down Hours:
Sunday, April 8, 2018 • 7:30 p.m. to 11:30 p.m.
Vehicles will not be permitted onto the Festival site until all stages are shut down and audience cleared from street (usually around 8:00 p.m.). (Exhibitor booths and all vehicles must be off the street by 11:30 p.m.)

Space Information
  • You are provided a 10’ deep x 11’ wide space, or 10’ deep x 22’ wide (double space).
  • You cannot store anything behind your booth on Main St,. locations but Artists Court may:
  • Sidewalks must be kept clear at all time and will be enforced.
  • Front overhangs are not permitted due to fire lane restrictions
  • Additional signage above the natural height of your booth is not permitted.
  • We require that you hang the booth card we provide that contains your name and booth number in the front of your booth.
  • Due to large crowds and fire regulations, the aisles must remain clear during all Festival hours of operation and nothing is allowed outside the perimeter of your booth area.
Rental Booth:
Pre-arranged rental booths will be set up by 2pm on Thursday. You must supply your own display equipment and lighting, and at least 20’ of grounded extension cord to reach power.

Loading and Unloading:
You will have vehicle access to your space for loading and unloading.  Your vehicle pass will allow you access to the closed streets of the Festival site.  You will have up to two hour’s maximum to unload and move your vehicle off of the Festival site.

Electricity:
Electricity will be provided to all artists at no additional charge, but please note that power is limited to 5 amps per exhibitor or 200 watts.  Exhibitors using electricity should bring a minimum of 20’ of grounded extension cord to reach the Festival provided outlet.

Parking:
There is ample parking in the Deep Ellum area on surface parking lots adjacent to the Festival and artist areas. We do not control these lots, but as you will be the first to arrive each morning, you will find the lots empty. Metered parking spaces on the area streets is free up until 6:00 p.m.  When you park your vehicle in the private parking lots, you are required to make payment either with a credit card at freestanding money machine, or pay an attendant directly.  As a result of the Festival, some of the parking operators charge between $10-30 for an all-day and/or overnight rate.  Some of the parking lots will accommodate larger vehicles or RV’s overnight, as needed.  We will advise at check-in any updated parking information and for parking lots the Festival has negotiated at lower weekend prices.

Security:
The Deep Ellum area can remain lively after the Festival closes down each night but since the Festival is now located in more of the residential areas the crowds tend to gravitate away once the Festival closes for the night.  Although we have had very few problems over the years, we maintain a 24-hour presence of police and professional security who do their job very well.  We do ask that all exhibitors appropriately secure their booths for overnight storage, since the Festival cannot ultimately be held responsible for the safety of the exhibitors’ equipment and merchandise.

Marketing:
The Festival will be heavily promoted on several Dallas/Fort Worth radio stations, and numerous local arts and entertainment weekly print and on-line publications. In addition, editorials and listings will appear in The Dallas Morning News, The Fort Worth Star-Telegram and numerous local television and on-line and social publications including Yelp.  Most local media outlets run extensive PSA announcements about the Festival. In addition thousands of posters and flyers are circulated throughout Dallas.
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