Event Information

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Forsythia Festival 2018

Location:
Downtown Forsyth
Forsyth, Georgia (South)

Event Dates: 3/10/18 - 3/11/18
Application Deadline: 2/8/18 Midnight EST

The application deadline has passed.


REQUIREMENTS:


Images: 4 (a booth shot is required)

Fee (Application Fee): $25.00

JURY DETAILS


Event Summary

For 31 years we have been kicking off spring with the Forsythia Festival, held annually the second weekend in March in downtown Forsyth. This free, family-fun event features a two-day arts-and-crafts show, children’s fair, a 5K, sporting tournaments, live entertainment, and much more! Enjoy mouth-watering foods, fine arts and crafts, and a fun time for the whole family. 


The Forsythia Festival is a fine arts-and-crafts show festival with traditional and contemporary crafts!  All items are juried based on their merit to the festival.  Only handcrafted items made by the artisan attending the festival will be accepted.  Unacceptable items include wholesale, brokered, merchandise mart, imported items, factory-made items, ready-made kits, franchised, seconds, and commercially produced items.



General Information

MEDIUM CATEGORIES

ARTS & CRAFT VENDOR
The fee for an arts & craft booth is $185.00

COMMUNITY ARTS & CRAFT VENDOR
Community vendors are vendors that live within Monroe County
The fee for a community arts & craft booth is $170.00

COMMERCIAL FOOD VENDOR
The fee for a commercial food vendor booth is $325.00
Food vendors must obtain a Forsyth/Monroe County Health permit at least one month prior to the festival

PREPARED FOODS VENDOR
The fee for a prepared foods vendor booth is $185.00
Food vendors must obtain a Forsyth/Monroe County Health permit application at least one month prior to the festival

COMMUNITY FOOD VENDOR
Community vendors are vendors that live within Monroe County
The fee for a Community food vendor booth is $175.00
Food vendors must obtain a Forsyth/Monroe County Health permit application at least one month prior to the festival.

 

ELIGIBILITY
All media must be handmade and original. 
Flea-market items, manufactured items, and handmade imports WILL NOT BE ACCEPTED.

Commercial crafts or crafts originating from kits are not acceptable.

All exhibited work must be similar to the photographs submitted and will be verified by the festival representatives who reserve the right to require vendors to remove any item or items that do not meet these requirements or any item not approved upon acceptance.
The committee reserves the right to reject any application for any reason.

JURYING
We look for the highest quality work and strive to have a variety of media, styles, and price points represented at the festival.

All work must be original, produced by the exhibitor, and for sale
Beginning in January, we jury bi-weekly until each category is filled.
 
We create a waiting list if a particular category fills. 

For example, jewelry is by far the most popular category.  We frequently fill all our spots for jewelers well before the show itself is full.  We then create a waiting list from accepted applicants.  If an artisan in the filled category cancels, then we fill their spot from the waiting list.

LOCATION

The Forsythia Festival takes place in the streets of downtown Forsyth. From I-75, take exit 187 or 186 and turn toward west.  Forsyth is located 1 hour south of Atlanta via I-75 and twenty minutes north of Macon.

HOURS
Forsythia Festival is the second weekend in March:  

Saturday 10AM–6PM 

Sunday 11AM–5PM.

ATTENDANCE
The Forsythia Festival is a two day art-and-crafts show.  
Vendors must staff and keep booths intact during festival hours (Saturday from 10AM until 6PM and Sunday from 11AM until 5PM).

VENDOR HOSPITALITY
The festival provides a hospitality suite for our vendors.
We understand that some vendors do not  have available staff to take a break; therefore, festival staff is available to “booth-sit” for vendors.
You  will be provided a number to call when you need assistance. 
You must be 18 years or older with a vendor badge (or accompanied by adult with a vendor badge) to enter hospitality suite.
MINORS MUST BE ACCOMPANIED BY AN ADULT AT ALL TIMES WHILE IN THE HOSPITALITY SUITE

INCLEMENT WEATHER
The festival WILL NOT reschedule due to inclement weather.
Reguardless of the weather the festival is a 2 day event.
Vendors are required to staff their booths BOTH days during festival hours.
 Exhibitors must supply protective coverings/equipment needed to protect their work.  There will be no refunds for inclement weather.



Rules/Regulations

HEALTH PERMIT APPLICATIONS
Obtaining a Forsyth/Monroe County Health permit application is the SOLE RESPONSIBILITY of each food vendor.
You must complete the application and return it to the Monroe County Health Department at least one month prior to the festival.
If you have not been granted a permit, you will not be allowed to set up at the festival. Temporary permits will be issued by the Health Department the moment you pass inspection.  

For questions about required licenses, permits, etc., please contact the Monroe County Health Department(478) 993-3081.

GENERAL LIABILITY INSURANCE * FOOD VENDORS ONLY *
A $1,000,000 general liability insurance naming the Forsythia Festival as additional insured is required.
A copy of your certificate of insurance is required for your participation in the Forsythia Festival. 
The copy must be recieved NO LATER THAN FEBRUARY 28 2018.

Options for submission are as followed: 
1. Mail a physical copy to: Nadia Graveran10 W Chambers St, Forsyth, GA 31029
2. Email a copy to Nadia@forsyth-monroechamber.com

ITEMS
Vendors must list ALL products and prices that will be sold from their booth.  
Only items listed on your application and subsequently approved prior to the festival can be sold.  THIS WILL BE MONITORED. 
 If you violate our approved list, you will be asked to remove the item from your menu and you will jeopardize future participation in the festival.

COMMERCIAL & PREPARED FOOD VENDORS
Festival prepared food items for sale at the fair must be packaged and sealed. 

Food samples may be made available for taste test only.

 Food items for consumption on the premises must be sold at designated concession sites only. 
If you are a commercial food vendor, you must submit a list of each item being sold to the festival committee.

SCREENS
The state health code for temporary food permits requires that all food preparation and food display areas should be protected by using provision of walls, ceilings, shields, screens, or other approved barriers or devices.
 Screening material used for walls, doors, or windows must be at least 16-mesh to the inch.

QUALITY OF PRESENTATION 
All participating food vendors must have a professional presentation.
 Vendors are required to provide everything in their set up.
 Your signage and banners need to be clean and professional looking.
 The look of your booth and your unique menu is very important to the overall look and success of the festival and is a major factor in the selection process.

TENT WEIGHTS
To protect not only a vendor’s merchandise but also that of other vendors, the festival requires that ALL TENTS BE SECURLY WEIGHTED.  
Failure to comply could result in removal from the festival without refund of application fees.

DISPLAY AREA 
Display areas are an average of 10-feet wide by 10-feet deep and are located on the city street.  
Vendors must provide their own display set-up:  tent (of any color), panels, tables, chair, etc.  Tents or coverings must be self-supporting.  
Drilling or puncturing street surface is strictly prohibited.

VEHICLES 
NO VEHICHLE OF ANY KIND may remain on the festival grounds (must be removed by 6PM Friday for Food Row or 9AM for all other areas).  
All vendors MUST PARK in area reserved as vendor parking.  
Vendors will be given one parking pass. 
Festival staff provides transportation between parking and the festival.  
You will be provided with a phone number to call when you need transportation to and from vendor parking.  
Failure to comply will be subject to POLICE INTERVENTION.

SECURITY
The City of Forsyth Police Department provides security from 11PM Friday through 5PM Sunday.

PHOTO SUBMISSION
Forsythia Festival vendors are required to submit a minimum of 4 photos with their application.
The look of your booth and your unique menu is very important to the overall look and success of the festival and plays a major factor in the selection process.  

Each photo must have one of the following:  

  1.  Your booth set-up.  
  2. Your concessions.  
  3. Booth presentation.  

MAKING CHANGE
The Forsythia Festival will provide concessionaires/vendors with change when necessary.
This service will be available in the hospitality suite.



Booth Information

SET-UP
Each Booth Space is 10X10. If you need more space you are required to purchase the # of booths your dimensions indicate. ​Your space is LIMITED and EXACT to the dimensions you indicate below. 
If your booth exceeds the allotted space, the festival will have the right to relocate your booth and fine you $500. 

  • Food vendors on food row must set up Friday evening 2PM–6PM.
  • Food booths in other locations will set up on Saturday between 6AM until 9AM.
  • Each food vendor will be notified of when their set up time will be.  
  • Vendors must staff and keep booths intact during festival hours (Saturday from 10AM until 6PM, and Sunday from 12 noon until 5PM).
  • Food vendors may not set up prior to 2PM Friday and setup must be complete no later than 6PM Friday on Food Row.  
  • Vendors’ tents/setup must not infringe upon neighboring spaces or public areas. 
  • Exhibitors may not relocate or move from their assigned space without expressed consent by the executive festival staff.

ELECTRICITY
Electricity is available for an additional fee, the options are as followed:

1. Electricity 120V -$25
2. Electricity 240V -$50
 
  • Applicants who require electricity must indicate it on their application and they MUST PROVIDE THEIR OWN ELECTRICAL EXTENSION CORDS
  • Vendors may bring a generator; however, it must be indicated your application and ONLY QUIET GENERATORS ARE ALLOWED.

WATER
Water is available at certain locations in the festival layout.
 Vendors must bring their own food-grade hose with a vacuum breaker to attach to the city water supply.  
This will be checked by the health inspector.

 

VIEW LEGAL AGREEMENT