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Longs Park Art Festival 2018

Location:
Long's Park 1441 Harrisburg Ave; Lancaster PA 17601
Lancaster, Pennsylvania (Northeast)

Event Dates: 8/31/18 - 9/2/18
Application Deadline: 3/2/18 Midnight EST
12 day(s) and 7 hour(s) remaining


REQUIREMENTS:


Images: 5 (a booth shot is required)

Fee (Application Fee): $35.00

You can submit up to 2 applications for this show.

JURY DETAILS


Event Summary

Rick Faulkner, one of the original founders of the festival has returned as the Artistic Director

CELEBRATING 40 YEARS! 

This Labor Day weekend (August 31, September 1 & 2, 2018), over 11,000 art lovers will make their way to beautiful Long's Park to shop for fine art and high-quality crafts. Set in an historic tree-lined park where booths follow walkways surrounding a tranquil freshwater lake, this top-rated show draws sophisticated, high-income buyers from Philadelphia, Baltimore, Central Pennsylvania, New Jersey, Delaware, Virginia, West Virginia, Washington, DC, New York, and beyond thanks to the quality of its exhibitors and extensive marketing throughout the region.

The Long's Park Art Festival treats its guests to an outdoor gallery of the best work being created, and its exhibitors to unequaled hospitality.

We are proud and honored to have been voted Best of Lancaster County for 2017, one of the Top 50 Art Fairs for 2017 nationally and one of the Top 5 East Coast Art Fairs for 2017 by Art Fair Calendar.

The show is presented by the Long's Park Amphitheater Foundation, a 501(c)(3) nonprofit dedicated to Enriching Lancaster through Art & Music. All proceeds benefit the Foundation’s Summer Music Series, three Saturday and thirteen Sunday evenings of free performances by award-winning artists.

 

 


General Information

 

SUMMARY OF NOTABLE CHANGES FOR 2018

 

NEW MEDIUM CATEGORIES: We have separated “Painting” into “Painting, Acrylic or Oil” and “Painting, Watercolor”
 

CLARIFICATION ON BOOTH PRICING AND BOOTH SHARING

(Please see Booth Information)
 

EMERGING ARTISTS 
(Please see the end of General Information for details and application instructions)

HOW WE ASSIGN BOOTHS
(Please see Booth Information)


TERRAINE DESCRIPTION 

UPDATED PAYMENT POLICY
(Please see Booth Information)

 

 

FOR OUR EXHIBITORS WE OFFER: 

• easy set-up and tear down at your convenience

• many of our booth spaces allow for parking directly behind the booth area

• ample, free on-site parking and overnight camping

• hospitality area with free cold beverages and snacks throughout the weekend

• two hot and cold breakfast buffets and one dinner buffet

• an exhibitor publication, “First Light,” highlighting important reminders for the current day

• text messaging service for important information

• volunteer “Ambassadors" to attend to the needs of our exhibitors

• booth sitters

• free festival Directory highlighting all participating artists

community hosts who offer exhibitor housing on a first-come, first serve basis
 

APPLICATION DEADLINE

Applications for jurying must be submitted on or before March 2, 2018.

 

ARTIST NOTIFICATION AND ACCEPTANCE

Artist notifications will be emailed and posted to each artist's ZAPP profile no later than April 6, 2018. Please access your profile at that time in order to verify your status.
Acceptance and booth payments due no later than May 4, 2018.

 

CANCELLATION POLICY

All cancellation requests must be in writing (email is acceptable).

By May 25, 2018: A $50 processing fee will be retained for cancellations received by May 26, 2018 and the remainder of the booth fee and all of the electric fee (if purchased) will be refunded. 

After May 25, 2018 through June 15, 2018: A $50 processing fee will be retained for cancellations received between May 26, 2018 through June 15, 2018. The booth fee will be refunded at 50 percent of the booth fee and all of the electric fee (if purchased).

After June 15, 2018: No refunds will be made for cancellations received after June 15, 2018.

We cannot make exceptions to our written cancellation policy.

 

DIGITAL IMAGES

Applicants must submit five color digital images via the ZAPP application process. Four images must show individual pieces representative of current work. The fifth image must be of the booth display that will be used at the festival with the full range of work displayed. The booth image must be exclusive of people and the name of the artist.
 

IMPORTANT DATES

Applications Open: Friday, December 1, 2017

Application Deadline: Friday, March 2, 2018

Jury Begins: Saturday, March 24, 2018

Jury Ends:  Sunday, March 25, 2018

Artist Notifications: Friday, April 6, 2018

Accept Invitation and Booth Fee Deadline: Friday, May 4, 2018

First Cancellation Deadline: Friday, May 25, 2018

Final Cancellation Deadline: Friday, June 15, 2018

Booth Assignment Notification: Friday, July 6, 2018

Show Set Up: Thursday, August 30, 2018; 9 A.M. to 7 P.M.

Show: Friday, August 31, 2018; 10 A.M. to 6 P.M.

           Saturday, September 1, 2018; 10 A.M. to 6 P.M.

           Sunday, September 2, 2018; 10 A.M. to 5 P.M.

 

JURY INFORMATION

Approximately 200 exhibitors are chosen by a panel of jurors who are experts in their fields. Up to 10 exhibitors may be named by the Festival Artistic Director for the purposes of show balance.

 

MARKETING

We offer:

• extensive local and regional marketing to major metropolitan areas in surrounding states with target marketing by income (Zip code)

• social media marketing

• free e-postcard for exhibitors to send to their customer base either electronically or as a physical post card (Other options are also available.)

• low cost photo ad in our Directory to draw attention to your work

 

MEDIUM CATEGORIES

NEW! Emerging Artists (ONLY): Select this category if you are applying as an Emerging Artist. DO NOT choose any other medium category!
Ceramics: All original clay work such as wheel-thrown, slab, etc is acceptable. No machine-made or mass produced work is permitted.

Digital: Includes original work created solely on a computer and work created such as scans or digital files. All pieces must be signed, numbered and dated in a limited edition.

Drawing: Original compositions that are drawn by the artist’s hand incorporating ink, wax, crayon, charcoal, pastel, pencil, etc.

Fiber - Decorative: Work crafted from fibers including basketry, embroidery, weaving, leatherwork, tapestry and paper making. No machine-tooled, machine screen patterns or other forms of mass production are permitted.

Fiber - Wearable: No factory produced wearable items, regardless of additional modification or enhancement by the artist are permitted.

Furniture: Work where the primary intention is functional, including clocks and lamps. All media are included.

Glass: Blown, cast and/or lampwork that has been handcrafted by the artist.

Jewelry, Non-precious: Work designed and made by the artist from non-precious metals and/or other materials such as glass, clay, paper, fiber, wood, leather and polymer clay. Jewelry may only be submitted in the jewelry category. Only artists accepted in the jewelry category may display and sell jewelry.

Jewelry, Precious: Work designed and made by the artist from materials including 14k gold, 14k gold and precious stones, sterling silver and precious stones, and enamel on 14k gold. Jewelry may only be submitted in the jewelry category. Only artists accepted in the jewelry category may display and sell jewelry.

Leather: Work where the primary material is leather, including belts, handbags, and sculptural work.

Metal: Functional and sculptural work where the primary material is metal. No production work is permitted.

Mixed Media, 2D: Work that incorporates the use of two or more materials combined in a single original work.

Mixed Media, 3D: Three-dimensional work that incorporates multiple materials combined in a single original work.

NEW! Painting, acrylic or oil: Original compositions that are created by the artists hand in oil or acrylic.
NEW! Painting, watercolor
Original compositions that are created by the artists hand in watercolor.

Photography: Work that includes all film and digital photographic processes which begin with a camera lens. All pieces must be signed, numbered and dated in a limited edition.

Printmaking: Original work where the artist’s hand has manipulated the plates, stone, blocks, or screens. All pieces must be signed, numbered and dated in a limited edition.

Sculpture: Three-dimensional works incorporating any materials are carved, molded, constructed or cast.

Wood: Original work that has been hand-tooled, machine-worked, turned or carved by the artist.

 

MULTIPLE APPLICATIONS

Only one application per artist per medium is permitted. 

 

PETS

We do not allow our guests to bring pets (other than on-duty service animals) into the Festival grounds therefore we prefer that our exhibitors not bring their pets. Should bringing a pet be necessary, it must be leashed or caged at all times, even during non-Festival hours.

 

SECURITY 

The Long's Park Art Festival is held within a fenced area with 24 hour security. Artists must close their tent completely overnight so that no artwork is visible or accessible from outside the tent. 

 

TERRAINE
More than half our booth spaces are under trees. The terrain varies from blacktop to grassy or a combination of both. Please come prepared for uneven surfaces. Split-rail fence posts dot the edge of the blacktop on both sides. These posts may not be removed! Prepare to be creative in working around a post by bringing fabric or other suitable material to cover it, if you wish.

 

WAIT LIST

Wait list artists are invited as cancellations occur in that particular medium.
 


2018 LONG’S PARK ART FESTIVAL

EMERGING ARTIST PROGRAM

 

The 2018 Long’s Park Art Festival is pleased to announce its third year of the inclusion of an Emerging Artist Program intended to assist artists who have limited experience exhibiting and selling their original handmade art. Those in the early stage of their art career, or who have made a recent career change to the visual arts, are encouraged to apply.

 

PROGRAM DETAILS
The Long’s Park Art Festival Emerging Artist Program is committed to assisting the emerging artists enter the high-end art show market. Selected artists will be introduced to an established market attended by an audience that appreciates and supports the value of quality art. 

 

Emerging Artists are subject to all the rules, conditions and expectations as our regular artists and receive all the benefits of a regular artist.
All exhibitors must have a PA sales tax number.

 

Selected artists may participate in the Emerging Artist Program for up to 2 consecutive years. Acceptance for the second year is not guaranteed and will be based on jury review. 

    

Each accepted artist will be provided a 10 x 10 sided tented booth, electric service and a fire extinguisher (if you do not have one of your own). A booth fee of $450 will apply. The artists will be responsible for their necessary display materials such as table and wall coverings. Means of completing cash and credit card sales transactions are the responsibility of the artists.

 

Artists who have previously exhibited at the Long’s Park Art Festival

as a regular artist are not eligible for the Emerging Artist program.

 

DEFINITION

We define an “Emerging Artist” as someone who is accomplished in their chosen medium but in an early stage of their career showing and selling at the high-end art festival or art show market with 5 or fewer show experiences. (Please list them at the end of the application.) Emerging Artists must have a sufficient body of work to show and sell at our three-day Festival which attracts over 10,000 guests.

 

APPLICATION AND FEES
To apply as an Emerging Artist, choose Emerging Artist under "
Select Your Show Specific Medium Category" on the Edit Application page. (It should appear as the first option.)

Your application entitles you to submit ONE medium (just as our regular artists). Multiple applications are permitted.


Application fee is $15. (YOU MUST APPLY COUPON CODE “EA15” WHEN YOU APPLY TO RECEIVE YOUR DISCOUNT.)

 

Booth fee for a 10 x 10 booth is $450.

 

Booths will include: Tent, electrical service, booth sign, fire extinguisher.

 

Be sure to answer the questions at the end of the application!

 

EXHIBITOR SUPPORT
In addition to the amenities and support provided to our regular artists, an Emerging Artist Director will be available.

 

THE LONG’S PARK ART FESTIVAL RESERVES THE RIGHT TO DEFINE AND INTERPRET THE TERM “EMERGING ARTIST” AND TO ACCEPT OR REJECT ANY ARTIST FOR THE EMERGING ARTIST PROGRAM. ALL EMERGING ARTIST APPLICATIONS ARE SCREENED PRIOR TO JURY.

 

 

 
 


Rules/Regulations

ARTIST ATTENDANCE

The artist or craftsperson whose name appears on the application must be the individual primarily responsible for the creation of the work. That person must be present for the duration of the festival. A collaborating partner, if listed on this application, must also be in attendance. No commercial dealers, agents or family members are permitted to represent the artist. The Festival reserves the right to close down or remove any booth in which the artist is not present. Picture IDs are required at check in.

 

CANCELLATIONS 

We understand that there are many unforeseen circumstances that may arise at the last minute, however, we cannot make exceptions to our written cancellation policy.

 

COLLABORATION

No more than two artists may collaborate on work. Both must be included on the signed application. Both must be present at the Festival.

 

EXHIBITOR STANDARDS

All work must be of original design handcrafted and produced under the direct supervision of the creator. The work exhibited and the booth must match the quality and style of the work as represented in the submitted digital images.

 

Jewelry may only be submitted for jury in the jewelry category. Only artists accepted in the jewelry category may display and sell jewelry.

 

For two dimensional work, a minimum of 50 percent of the hanging artwork must be originals. All prints must be so marked, and bins must be kept to a minimum. If browse bins are part of the booth display, they must be shown as part of the submitted digital image of the booth.

 

Your booth image must reflect the total breadth of the work you will be exhibiting. We reserve the right to have you remove items from your booth that fall outside what was presented to the jurors through the booth image. If your booth image is not current with your present body of work, please give serious consideration to reshooting it.

 

INSURANCE

Proper insurance and protection of work is the responsibility of the exhibitor.

 

MULTIPLE APPLICATIONS
Artists MAY NOT apply in more than one medium with the same or similar body of work or where the same booth image is used (for example: Digital and Photography or Mixed-Media and Fiber). Should this occur, the Artistic Director will choose the appropriate category and inform the artist. Artists MAY APPLY in multiple media using appropriate and separate images for each applications. A separate application must be made for each medium and the application fee applies to each.

 

NONCOMPLIANCE

Any artist not in compliance with the aforementioned standards, rules and/or regulations will be asked to leave the festival grounds immediately and will not be eligible for a refund. The decision of the Festival Director is final and not subject to appeal or arbitration.

 

PROHIBITED ITEMS

Absolutely NO “buy-sell.” No merchandise such as coffee cups, t-shirts, note cards, calendars or other items mass produced from an original piece of artwork will be permitted, including an artist's original design that has been transferred to merchandise such as tee-shirts, calendars, note cards, etc.

 
 


Booth Information

BOOTHS

Booth spaces are 10' wide by 10' deep. A limited number of double booths (20’ wide by 10’ deep) are also available on a first come, first served basis. Because the festival is held in an outdoor park, exhibitors should be prepared to adapt to irregular asphalt or dirt ground surfaces AND fence posts in their booth space. Fence posts may not be removed as per the Lancaster City park rules. All exhibitor tents must be white in color. Double-sized tents (20’ x 10') must be properly permitted as required by Lancaster City's fire code. The permit fee is typically included in any rented tents. Exhibitors bringing their own tents are responsible for securing a permit.

You may purchase a double booth space and erect a single booth in the space, leaving the additional space open or to be used for display. (Single electric rate would apply.)

BOOTH ASSIGNMENTS
We give preference in assigning booths to our artists returning from the previous year. However, due to circumstances in composing the show, no guarantee is made that the location will remain the same.  

 
BOOTH FEES

Single Booth (10' x 10') - $540.00

Double Booth (10' x 20') -$680.00
Our booths are priced PER ARTIST. No sharing of single OR double booths will be permitted.

 

BOOTH SPACE USAGE

All exhibitors must confine exhibit and sales to within their 10’ x 10’ or 10’ x 20’ booth space. Outside space behind the booth may be used for storage of inventory, packing materials, write-up desk/area, etc. but NOT as additional display or sales space. Exhibitors may not encroach on the space of another exhibitor in any way.

 

ELECTRICITY

Electricity may be purchased for two-thirds of our booth locations. Booths 1 through 198 may be powered with up to 400 watts of electricity (800 watts for double booths). Visit our web site for a festival map. Booths on the inside circumference of the lake - Booth 199 through 312, may only be electrified by exhibitor supplied batteries. Generators are prohibited.

Single Booth Electricity - $80.00

Double Booth Electricity - $125.00

 

EXCEPTIONS, SPECAIL REQUESTS, ETC.
We understand that our rules and procedures may not fit well with your needs. Please contact us to address the need for any exceptions BEFORE accepting our invitation to exhibit. Requests for exceptions and special requests after payment is made are subject to our Refund Policy.

FIRE EXTINGUISHERS

The Lancaster City Fire Code requires that all exhibitors must have a fully charged and currently inspected fire extinguisher. The extinguisher must be clearly visible within the booth. 

 

INCLEMENT/SEVERE WEATHER

The festival is open rain or shine. Exhibitors should be prepared for inclement weather. The festival directors reserve the right to close the festival due to potentially severe weather. There are no booth fee refunds for show cancellation due to weather emergencies. Artist must make sure their tents are properly weighed down in case of windy conditions.

 

INSURANCE

Proper insurance and protection of work is the responsibility of the exhibitor.

 

PAYMENTS
Booth payment must be made in full upon acceptance of our invitation to exhibit. Requests for payments over a period of time cannot be honored.

SALES
Artists retain all revenue from the sale of their work with no commission on sales due to the Long’s Park Art Festival 

 

SALES TAX

All exhibitors are responsible for collecting and reporting PA Sales Tax of 6%. Only wearable apparel is exempt from PA Sales Tax. A Pennsylvania Sales Tax number must be received by the Festival Director by July 31, 2018 so that this information can be transmitted to the PA Department of Revenue. No exhibitor will be permitted to set up without a sales tax number. A sales tax application can be found at https://www.pa100.state.pa.us/Registration.htm.

 

SET UP

Registration and set up is August 30, 10:00 AM - 7:00 PM. Upon arrival, you will check in at Artist Registration and proceed from there to your booth location for set up at your own pace. Should you arrive early, please allow our volunteers the time to properly prepare for the check in process. If, for any reason you will arrive late, please contact the Festival Artistic Director immediately.

 

TERRAIN

More than half our booth spaces are under trees. The terrain varies from macadam to grassy or a combination of both. Please come prepared for uneven surfaces. Split-rail fence posts dot the edge of the macadam on both sides. Theses posts may not be removed! Prepare to be creative in working around a post by bringing fabric or other suitable material to cover it, if you wish.

 
 
 
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