Event Information

ArtFest of Miami Valley 2018

Beavercreek Community Park
Beavercreek, Ohio (Midwest)

Phone: 9373067277
Event Dates: 9/16/18 - 9/16/18
Application Deadline: 8/7/18 Midnight EST

The application deadline has passed.


Images: 5 (a booth shot is required)

Fee (Application Fee): $10.00


Event Summary
The third annual ArtFest is a celebration of all things creative! Art, music, food, interactive creations and more fill the park for a day of shopping, entertainment on stage, food trucks and creating! Meet local and native Southwestern Ohio artists and creative organizations to buy their handmade works, create along side them, learn about their programs and techniques. 

General Information
This application site is for artists and creative organizations to apply for participating in the Sept. 16, 2018 event. Food trucks, Volunteers and Featured Artists submissions will be available via our website infusion-art.org. 

All mediums are welcomed to apply. Items must be handmade by the artist represented. 
AWARDS: Accepted particpants will be invited to select a category for award judging during the event. Categories include Best Fine Art, Best Craft, Best Booth, Best Experience & Artistic Wild Card. 
FEATURED ARTIST: Nomination for the Featured Artist is January 10-February 10, 2018. The Featured Artist is provided a tent space for the event, award, feature article and guarenteed acceptance into the following year's event. 
APPLICATIONS:  **EXTENSION: Applications are open June 1 -  June 30 with notification of selection by July 8th. Registration will need to be completed, if accepted, by July 15th.** Complete the online application and submit photos for review. All application are reviewed after the deadline. All applicants by May 31st will receive an update on their status by June 15 and must complete their registration if accepted by July 15th. All tent space and rental fees are due upon acceptance. No refunds will be made after August 1, 2018 for space and rental fees. Application fee of $10 is non-refundable.
WAIT LIST: Artists and organizations may be included on the wait list if spaces per medium have been filled. If or when a space is made available, the next on the wait list will be notified through Zapplication and provided a seven day grace period to accept or deny the space. 
BOOTH SHARING: No more than two artists may share a booth. Both must apply and be accepted at which time one artist will be named the responsible party for payment and communications. Organizations that represent a collective of artists does not apply under this rule. 
PICTURE SUBMISSIONS: Pictures are used as a representation of your work. Pictures should be focused, clear to understand the product and your set up as a booth. Booth shot is required - if you have not participated in a booth set festival, please mock your products to fit the type of booth you will be presenting at the event. Booth set-up and overall presence creates the atmosphere for the entire event. 


Deadline extended! June 30!
See below & check out our colloborative partnerships with Fairborn Art Association, Dayton Society of Artists & Crane Studio Market - be a member of these fine organizations to save $20 off booth fees (after application acceptance). Links on our vendor webpage.


  1. All submissions must be submitted online.
  2. Submission does not guarantee entry as a vendor or participant.
  3. Submissions that do not include the required information will be deemed incomplete and will not be approved.
  4. No refunds will be permitted after August 1, 2018.


  1. All applications will be reviewed and approved by the ArtFest committee led by Infusion Art Endowment.
  2. Decisions will be communicated via the email address provided on Zapplication by June 15, 2018 for applicants prior to May 31. **Extended date to June 30, 2018 for applicants. Applicants between May 31 - June 30 will be notified of participation status by July 8. Approved applications will be required to pay the fee in full and forward additional information to complete their application within 30 days of acceptance.
  3. Applicants must meet the following:
    1. Must be a local resident, native or organization of the Southwestern Ohio region.
    2. Vend handmade artisan items or represent a local creative arts organization.
1. No imported items or direct sales will be approved.
  1. Though we make every effort to include all applicants that meet the requirements, we do limit upon the art type, medium and upon space limitations.
  2. ArtFest is a family event and items must be appropriate for all ages to view.
  3. Items that were not approved in the application process may not be included the day of the event.  Vendors will be asked to remove such items.
  4. Infusion Art Endowment and ArtFest reserve the right to reject any application and for any reason.
  5. All decisions are final. 

Booth Information
  • A 10x15 foot space. Vendor brings all necessary equipment.
    $100.00 fee. 
    • Organizations are required to have a vendor tent. A pop-up tent does suffice. Each leg must be tied to a 20 lb weight to prevent damage from wind. Tents will be located on grass alongside a concrete walking path for guests. All tables and chairs are at the organization’s responsibility.
  • A 10x10 foot space.  Under provided exhibition tent $125.00
    • A 10x10 foot space will be provided under the exhibition tent. 
    • Note, no walls are included though artists may bring in other displays to divide out their space.  
  • NON-PROFIT: A 10x10 foot space.  Vendor brings all necessary equipment.
    $30.00 fee. 
     USE CODE: NONPRO2018 to waive $10 application fee.
    • Organizations are required to have a vendor tent. A pop-up tent does suffice. Each leg must be tied to a 20 lb weight to prevent damage from wind. Tents will be located on grass alongside a concrete walking path for guests. All tables and chairs are at the organization’s responsibility.

  • a.      These rules and regulations apply to all vendors and participants of the festival.

    b.      Event is ‘Rain or Shine’ and will not be rescheduled.

    i.          No refund will be made.

    c.       Those who do not show to participate at the event may be banned from future ArtFest dates.

    i.          No refund will be made.

    d.      Festival times for the public is 11 am to 6 pm.

    i.          Participants will be required to be ready by 10:45 am.

    ii.        Participants will be required to be cleared from the park by 7:30 pm.

    iii.      Sales may only be conducted between festivals hours while on the premises.

    e.      ArtFest reserve the right to require any participant to vacate the premises immediately with cause but not limited to:

    i.          Misrepresentation of products or services.

    ii.        Misconduct or not abiding to the rules and regulation.

    f.        Artisans should be actively working on their product or be able to share (in visual terms) the processes they take to make the items they are selling. This festival is meant to educate and breed appreciation for the arts.

    g.      No alcoholic beverages may be sold or consumed on the festival or park premises. This includes but is not limited to control substances.

    h.      Participants are expected to clean up their assigned areas and care for the park. Trash should be disposed in the proper reciprocals. Participants that leave any unnecessary trash or items behind may not be allowed to participate in future.

    i.        All items, signage and equipment must be within the provided space. No items may be placed on the concrete path or disturb the flow for the guests.

    j.        Organizations may not ‘call to crowds’ or market outside of their provided space. No loud music.

    k.       Booth sharing is allowed though all vendors must apply. Subletting after acceptance is prohibited. 

    l.        All booths must have visible signage and contact information for guests.

    m.    Set up schedule, map and assigned space will be sent via mail by August 15, 2018.

    n.      Organizations arriving before or after the time stated will not be allowed on the grounds.  Arriving on the assigned time is important.

    o.      Vendors are responsible for their own cash and secure check or credit card processing. ArtFest will not have change.

    p.      Providing bags or gift wrapping for products (or projects, if applicable) is the responsibility of the vendor.