Event Information

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Carlsbad Art in the Village 2018

Location:
State St. and Grand Avenue
Carlsbad, California (West)

Phone: 760-945-3758
Event Dates: 8/12/18 - 8/12/18
Application Deadline: 6/19/18 Midnight PST

The application deadline has passed.


REQUIREMENTS:


Images: 5 (a booth shot is required)

Fee (Jury/Application Fee - Nonrefundable): $25.00

You can submit up to 2 applications for this show.

JURY DETAILS


Event Summary
Held on the second Sunday every August, the Carlsbad Village Association's 20th Annual Art in the Village will take place on August 12, 2018.  Last year's event brought over 100 local and regional artists for a fantastic one-day, open air event. Celebrating the dynamic art culture in Carlsbad Village and the surrounding areas, the event attracts thousands of residents and travelers by offering a diverse selection of fine artists in media such as painting (oil, acrylic, watercolor), classical and contemporary sculpture, glass, drawing, photography, metal, mixed media, digital art, printmaking, wood, and fiber. Starting at 9 a.m. attendees browse exhibits, watch performance art, enjoy interactive demos, and listen to live music along State Street and Grand Avenue right in the heart of downtown Carlsbad Village, just blocks from Carlsbad State Beach.

General Information
Important Time and Date Information:
Show Date: August 12, 2018
Set Up Date: August 12, 2018 (Sunday from 6:30 am - 8:30am)
Show Hours: 9:00am – 5:00pm
ZAPP® Online Application Opens: January 1, 2018 - (Re-opened June 15th) 
ZAPP® Online Application Deadline to Apply: May 21, 2018, 11:59 p.m. Pacific Standard Time (Re-closed June 19th)
Acceptance notification, with invitations: May 28, 2018, 10:00 a.m. Pacific Standard Time (Re-sent June 21st)
Accept invitation & purchase deadline: June 11, 2018, 11:59 p.m. Pacific Standard Time (2nd deadline June 27th) 
Last day to withdrawal with 50% refund: June 29, 2018,  5:00 p.m. Pacific Standard Time

Location:
Art in the Village lines State Street and Grand Avenue in the heart of downtown historic Carlsbad Village, an affluent and popular San Diego County beach town. Carlsbad Village is 45 minutes north of San Diego, 1 1/2 hours south of Los Angeles.
 
Show Dates & Hours:
Sunday, August 12, 2018 from 9 a.m. - 5 p.m.
Regardless of weather. All exhibits must be set up by 9 a.m. on Sunday and remain open the entire length of the show.
 
Eligibility:
Items sold must be original and handcrafted by the displaying artist(s). The exhibitor must be the designer and creator of the art.
 
Jury Fee:
$25 non-refundable Jury Fee due with application. Can be paid with credit card online.
 
Booth Fees and Site Plan:
Upon acceptance, the $195 booth fee will be due June 8th, 2018 and may be paid by credit card online.  If booth fee is not received by June 8th, artist may be removed from participating list and placed on a waiting list. A limited number of corner booths will be available upon request for additional fees as noted.
 
Booth spaces are assigned in order that we receive in-full booth payment. Additional priority is given to the following categories in this order:
  1. Returning artists who exhibited in Art in the Village 2017
  2. New artists and returning artists that did not show in Art in the Village 2017
  3. Artists admitted off of the wait list.

Artist Amenities:
  • Complimentary coffee - provided during set-up.
  • Complimentary water/snacks brought to artists.
  • Roaming Booth Sitters to allow for artist breaks.
  • Artist parking reserved close to the show.
  • Complimentary invitation e-postcard to be sent to your contacts.
  • Booth sign for easy identification for customers.

INFO FOR APPLYING:

Application Process - Deadline May 21st:
Application must be fully completed and jury fee payment must be received before the application will be processed. Deadline is May 21, 2018. Four digital images of work plus one digital image of the outdoor booth display are required.
 
Categories:
Artists will apply in one of the following categories. 
  • Clay/Ceramics: Functional or sculptural, original clay or porcelain work.
  • Digital Art: Original work in which the original image, or manipulation of other source material, was executed by the artist using the computer.  Work must be in editions, signed and numbered.
  • Drawing: Work created using dry media including chalk, charcoal, pastels, pencil, wax, crayons, etc. or from a fluid medium of inks and washes applied by pen or brush.
  • Fiber: Wearable or decorative work including basketry, embroidery, weaving, leatherwork, tapestry, papermaking. No forms of mass production are accepted.
  • Glass: Works that are functional or decorative and are kiln-formed, crafted by glass blowing, molding or casting.No manufactured molds or other forms of mass production allowed.(For glass jewelry, please use the jewelry category.)
  • Jewelry: All jewelry, no matter the medium must apply in this category. Original jewelry made from precious and non-precious metals, gemstones, enamel, glass, clay, fiber, etc.  No commercial casts, molds, settings or production studio work is allowed. No mass produced beadwork allowed. Only those artists accepted in the jewelry category may display or sell jewelry.
  • Metal: Sculptural or functional work using metal as its primary medium.
  • Mixed Media: 2D and 3D work which combines materials from two or more mediums in one piece.
  • Painting: Acrylic, oil and watercolors apply to this category.
  • Photography: Film and digital files used to create photographs from the artist’s original image. Work must be printed by the artist or under the artist’s direct supervision.
  • Printmaking: Prints hand pulled from traditional methods, including etching, engraving, silkscreen, stone and plate lithography, linoleum block or woodcut, produced in signed and numbered limited editions from an original image created by the artist.
  • Sculpture: 3D work using additive or subtractive processes in a single medium.
  • Wood: Primary material is wood, either functional or decorative.Original carved, hand-tooled or machine-worked wood. Includes wooden furniture

Reproductions:  
  • 2-D Reproduction Definition : A reproduction is defined as any existing work of art (such as painting, watercolor, drawing, photograph, etc.) that is copied by digital or photographic means and printed on an offset press, a serigraph press, or through a computer by means of an inkjet or electrostatic printer.This definition includes reproductions with additional enhancement by the artist.
  • 2-D Reproduction Policy:Limited editions signed and numbered at the front of each piece, displayed on one wall and browse bins only. Reproduction pieces must be clearly marked as "Reproduction" or "Limited Edition Reproduction" on the front of each piece and on the wall or browse bins. Reproductions may not be in the same browse bins as originals.

Collaborators:
Collaborators participate in both the creation and the production of the work; they are not assistants, business partners, employees, apprentices, or part of the production studio. All work displayed must bear the names of both collaborators. No more than two collaborators will be accepted, both collaborators must be named on the application. Both collaborators must check-in and be present for the entire show.

Invitation/Acceptance Process:
An email will be sent on May 28, 2018 at 10:00 a.m. Pacific Time to all artists, asking them to check their ZAPP® profile to see if they have been invited to Art in the Village. All communication regarding invitations will be by email. Artists must respond to the Art in the Village invitation and submit the booth payment by credit card no later than June 8, 2018. If an artist does not submit payment by this date, it will result in reversal of the invitation and permit the invitation of an alternate artist on the waiting list. 

Refund and/or Cancellation Policy:
Accepted exhibitors at the Art in the Village may withdraw from the event by 5:00 pm (close of business) on June 29th and receive a 50% refund on their booth fees.  After June 29, 2018 no refunds are available as all funds are committed to the production, promotion, and marketing of Art in the Village.  All refund requests must be made in writing.
 
DURING THE SHOW:

Artist Attendance:
The artist(s) must be present for the entirety of the show.
 
Set Up/Break Down:
Set up will begin at 6:30 a.m. Sunday morning. Break down may begin at 5 p.m. when artist vehicles are allowed back in. All streets clear and clean by 6:30 p.m.

Sales Tax:
Artists must have a valid California Sellers Permit (State Sales Tax License), and are responsible for collecting and reporting any and all sales tax.
 
Booth Space:
Booth spaces are approximately 15’ wide x 10’ deep on the streets of State Street and Grand Avenue in the Village of Carlsbad. Artists are required to provide their own tent for set up as well as necessary racks, tables, and fixtures for their display. Tents are required to be weighted; weights will not be provided by Art in the Village. Artists are not allowed to stake their tents. Any property damaged caused by the artist's action, display, tent or vehicle will be the sole financial responsibility of the artist.
 
We ask that the artists please leave the area in the same, if not better, condition than when the artists arrived.
 
Show Weather:
Art in the Village will take place rain or shine, so artists must be prepared for inclement weather. In the event that severe weather is in the forecast, the Art in the Village committee has the right to close the show early. Should this happen, no refund will be given.

Rules/Regulations
  1. All artwork must be the original, handcrafted work of the displaying artist.
  2. Buy/Sell vendors are strictly prohibited. Artwork will not be permitted if it is created from non-artist made molds, kits or other commercial methods. Artwork produced in studios involved in volume production will not be permitted, nor will work that is mass-produced or ready-made items (clothing, furniture, etc.) with artistic embellishments. 
  3. The displaying artist must be present for the entirety of the show, with the exception of short reasonable breaks. No agent or representative may stand in for the artist.
  4. The work of only one exhibitor may be displayed in each assigned booth space, with the exception of artist collaborators. Please see “Collaborator” section for more information. Both collaborators must be present for the entirety of the show.
  5. Artists may display artwork only in the category in which they were accepted. All artwork displayed in the booth must be comparable to artwork shown in images. Ineligible work will be removed from the show. 
  6. All trash and debris must be removed from the artist's area before exiting the grounds.
  7. Artists closing their booth prior to the end of the show will not be permitted to return.
  8. Each artist is responsible to collect, report and pay the local sales taxes.
  9. Four (4) images of the artwork plus one (1) of the booth must be submitted with the application.
  10. $25 Application/Jury Fee is non-refundable.
  11. Artists returning from immediate year prior will receive a coupon code for $15 off application fee.


Booth Information
  1. Booth Fee - $195
  2. Each booth space allows for one exhibitor. Booth spaces cannot be shared.
  3. Corner Booth (2 adjacent sides open to public): $25 additional fee.  Limited space available.
  4. Corner Booth on Grand and State Intersection: $50 additional fee. Limited space available.
  5. Electricity and running water are not available.
  6. Booth Size - Each exhibitor will be provided a space measuring (maximum) 15' frontage x 10' depth.
  7. Art in the Village takes place on flat, paved streets located in Village of Carlsbad
  8. Booth Display - Exhibitors will be responsible for providing all booth structures, racks, tables, chairs, display units, or other fixtures suitable for outdoor use. Tents must be fire-safe. Any property damaged caused by the artist's action, display, tent or vehicle will be the sole financial responsibility of the artist.  Please be sure that the #5 photo of your booth is representative of the booth quality you would provide at the show.
  9. All artists are required to provide own weights for securing canopies; weights will not be provided by Art In the Village.
  10. Set-up/Tear down same day - Sunday, August 12th. Set-up at 6:30 a.m. (show starts at 9 a.m.) and tear down begins at 5 p.m.
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