Event Information

Prescott Fine Art and Wine Festival 2018 32nd Annual

Courthouse Square, 120 S. Cortez St.
Prescott, Arizona (West)

Phone: 928-445-2510
Event Dates: 5/12/18 - 5/13/18
Application Deadline: 4/30/18 Midnight MST

The application deadline has passed.


Images: 7 (a booth shot is required)

Fee (Jury Fee): $30.00

You can submit up to 3 applications for this show.


Event Summary
Prescott, Arizona's 32nd Annual
Mountain Artists Guild Fine Art & Wine Festival
May 12 & 13, 2018

Prescott, Arizona's Mountain Artists Guild presents its 32nd Annual Fine Art & Wine Festival on May 12 and 13, 2018. This juried festival showcases a select group of more than 140 fine artists on the grass under the many tall trees that shade the Historic Courthouse Plaza in downtown Prescott. Resting at 5,300 feet elevation and surrounded by the scenic mountains of Central Arizona, the Prescott Courthouse Square is an exceptionally attractive venue, a joy to exhibitors and visitors alike. In addition to spectacular collectors' artwork, the Festival presents a wine tasting garden representing the finest Arizona Vineyards & Wineries. A  variety of delicious food and packaged gourmet delights are also available. Located along Montezuma Street and Prescott's infamous Whiskey Row, haunt of the Earp brothers and Doc Holliday, the Festival site is within easy walking distance of great restaurants, unique shops, galleries, saloons, parking and both modern and historic hotels, This annual event is the first festival of Spring and is held every Mother's Day weekend. It attracts people from all over the country who enjoy fine art and wines.

General Information
DECEMBER 7, 2017 (Thursday)
Applications available on ZAPP 
MARCH 30, 2018 (Friday)
Application Deadline to ZAPP by Midnight (MST)
APRIL 4, 2018 (Wednesday)
Final Jury Results and Invitations Announced.
APRIL 20, 2018 (Friday)
Acceptance and Payment Deadline
Payment is due to ZAPP for Zapplications.
APRIL 27, 2018 (Friday)
Final booth assignments announced.
MAY 11, 2018 (Friday)
11 am - 2 pm Early check-in with reserved parking at the Mountain Artists Guild & Gallery,
228 N. Alarcon St, Prescott, AZ 86301
Reserved Parking for Artists set-up at the Courthouse Square is available at 5:30 pm until 9 pm.
Check-in at the Gazebo beginning at 5:30 pm
Event Set-Up is allowed “On Cue” starting at approx. 6PM, Friday, May 11, 2018

MAY 12 & 13, 2018 (Saturday and Sunday)
Event set-up continues beginning at 6 am with check-in, coffee and doughnuts in the Gazebo.
Festival Hours of Operation
Saturday 9 am - 5 pm
Sunday 9 am - 4 pm
Locations and Addresses:
Festival Site: Yavapai County Courthouse Square, 120 S. Cortez St., Prescott, Arizona 86303
Early Check-In: The Mountain Artists Guild, 228 N. Alarcon St., Prescott, AZ 86301 (11am - 2pm, 5/12/18)
Artist Parking: Granite Street Parking Garage, 135 S. Granite St. Prescott, AZ 86303
Changes.  Important Changes from last year are printed in bold type and underlined.

Early check-in at the Mountain Artists Guild with reserved parking 11 am - 2 pm Friday.
Friday evening check-in and set-up.
Reserved parking all around the Courthouse Square for set-up Friday 5:30 pm - 9 pm.
Free parking in the Granite Street Parking Garage on Saturday and Sunday during the Festival.
            (Maximum 8’ overhead clearance. Must request parking pass on application.)
Coffee and doughnuts in the Gazebo each morning of the Festival.
Complementary Booth Sitting.
Complimentary water and snacks throughout the day.
Awards will be presented for Best of Show as well as First Place in 2D, 3D, Jewelry and Food.
The jurist panel consists of three (3) independent judges selected for their in-depth knowledge and experience in multiple art mediums. Awards are based on the overall body of work presented at the festival, with particular emphasis on creativity, originality, presentation, finish and general appearance. Overall booth presentation and the artist’s interaction with the public will play a role in award selection. Awards are presented solely at the discretion of the judges.
Artists and Crafters. Apply Online via ZAPP.  
Application and Jury Fee: $30 non-refundable

Artists Booths and Fees:
   Single Booth: 15'x10' or 10'x15' Single space = $360
   Note: booths with a footprint greater than 10x15 will be charged as a DOUBLE booth.
   Double Booth: 10'x20' or 10'x30' Double space = $720
   Shared Space: (2nd artist in single booth space, Add $75)

Food Booths: Prepared/Cooking Food Booth locations are extremely limited. Potential Food Vendors are strongly encouraged to contact the Festival Director, (928) 445-2510 prior to application.

        Prepared Foods Cooking Booth, Single 10' x 15' Booth = $380
        Prepared Foods Cooking Booth, Double 10' x 30' Booth = $760
        Packaged Foods/Cottage Edibles, Single 10' x 15' Booth = $380
        Packaged Foods/Cottage Edibles, Double 10' x 30' Booth = $760

Other Booth Types:
   Art Group/Charity Booth: Special requirements apply. See the Artist and Vendor Information section at www.mountainartistsguild.org or www.PrescottArtFestivals.com and contact the Guild directly at 928-445-2510.
   Corporate Booths, whether for sales or information only, are not allowed.

Electricity: $15 additional fee. Electricity is limited primarily to spaces nearest the street on Cortez St., Gurley St. and the north half of the square on Montezuma St.

Parking Garage Pass: If you will park in the city parking garage with maximum 8 ft. overhead clearance we will issue you a free parking pass. Request this in the application. The address for the entrance is 135 S. Granite St., Prescott, AZ 86303.
Camping: 19 Dry Camping Sites for reserved camping are available for $15/night at beautiful Watson Lake Park. The campsites have flush toilets and hot showers available. Reserve early by calling 928-777-1121. Ask for Watson Lake Camping Reservations.
Pictures & map are available at  http://www.cityofprescott.net/services/parks/rentals/?rental=campsite
Payment by credit card will be processed by Zapplication.org. Any checks should be made payable to Mountain Artists Guild, Inc. (MAG,Inc.) 228 N. Alarcon St., Prescott, AZ 86301

Eligibility, Category & Quantity Accepted:
All work must be original, handcrafted, created and exhibited by the artist. No open-ended edition prints permitted. At least 50% of displayed work must be original art, and only 50% comprised of reproductions of the original art. NO BUY-SELL OR MASS PRODUCTION IS ALLOWED IN ANY CATEGORY. If two or more persons collaborate to produce original work, each person must be identified on the application. Artists who wish to apply in more than one category must submit separate applications for each category, along with the jury fee and images required for each category. Artists will be selected separately in each category.

Artist Categories:

Clay                          Clothing                    Digital Art                  Drawing and Pastel
Fiber Arts                Glass                         Jewelry                     Leather
Metal                        Mixed Media 2-D    Mixed Media 3-D      Music
Painting                   Photography           Print Making             Sculpture
Watercolor              Wood

Categories are for Festival acceptance jury purposes only, not for awards or prizes.
Entering in two (2) categories requires a separate application and application fee.
For information on Artist Categories see the Artists and Vendors Information on our website at  www.PrescottArtFestivals.com or www.mountainartistsguild.org.
You must submit seven (7) images.
            4 images of recent artwork
            1 image of booth setup
            2 images of artist producing works
Your images may be used in Festival programs and publicity, websites and other Festival related media. Images will not be returned.
Special requirements:
Applicants in the Clothing and Fiber Categories must provide copies of five (5) recent invoices for raw materials, bolt goods, thread, dyes, buttons or other raw materials along with the images required above. These are to be mailed directly to the Mountain Artists Guild, 228 N. Alarcon St., Prescott, AZ 86301 and must be received prior to the application deadline.

There are NO RAIN DATES.

Security:  Security is provided 24/7 during show dates but the Mountain Artists Guild cannot guarantee or accept responsibility for loss. Secure your property.

Festival Check-In:
Check-in by the artist with photo ID is mandatory.
The artist must be present at the booth during show hours.
Bring information concerning your Vehicle’s Make, Model, State and License Number to check-in.
Early check-in begins at 11 am until 2 pm on Friday, May 11th at the Mountain Artists Guild, 228 N. Alarcon St. Prescott, AZ 86301.  Check-in will resume in the Gazebo in the northwest quadrant of the Courthouse Square at 5:30pm until 7:30 pm.   Check-in will resume in the Gazebo at 6 am on Saturday, May 12, 2018.
Set-up & Break-down:  Artisans and artists must exhibit for both days: Saturday 9 am to 5 pm and Sunday 9 am to 4 pm. Set-up is not allowed prior to 6 PM on Friday and take-down cannot begin until 4 PM on Sunday.  Street. Sometimes it is possible to start set-up a few minutes prior to 6 PM, but only if all judges & officials have left the Courthouse. It is also possible that set-up may be delayed until after 6 PM. We must wait for courthouse personnel to give us the "all-clear" before anyone may begin set-up. As you have deduced, this all depends on the judge's schedules and what happens in court on that day. Please do not rely on the courthouse clock for accurate time. We will notify everyone as soon as we are clear for set-up.

Damage: Your display area must be left clean and free of trash. If damage is determined by County or City Authorities, you will be held responsible for the cost of repairs.

Children and Pets: We ask that you do not bring small children or pets. This is a professional event conducted in close quarters with others. It offers you and other artists a limited opportunity to present your work in a professional manner. Respect for others is paramount. This is a pet-friendly event for well-behaved pets. Animals are not allowed in booths.

No camping is allowed at the Courthouse Square.

Alcoholic Beverages: No Alcohol is allowed at the Courthouse Square except for the specially approved tasting at the enclosed Wine Garden. Exhibitors may take part in the wine tasting at the wine garden during the last hour of the festival each day. No drinking before this time.

State/County Taxes: State/County Taxes are assessed according to sales at a rate of 6.35% to the State of Arizona. Artists are required to hold a valid Arizona State Transaction Privilege Tax License. Individual reporting and payment is required on the part of each artist. For more information visit www.azdor.gov

City of Prescott Taxes:
As of January 2017, the City of Prescott requires all artists/vendors participating in events on the Courthouse Square in downtown Prescott  to purchase an annual $35 Business License from the City of Prescott.  This Business License can be purchased direct through the City of Prescott website or by calling 928-777-1268.  Artists/vendors must be able to show proof of purchasing a business license by providing their License Number to the Mountain Artists Guild's Festival Director by no later than May 1, 2018.

Exhibitor Parking:  Exhibitors must park in designated artist parking locations, either the Granite St. Parking Garage or outside a 2 block radius of the Courthouse Square. You can download the parking map from the website to see the free parking locations all within a few blocks of the plaza. Visit www.mountainartistsguild.org to see the map.

Granite St. Parking Garage:  If you will park in the Granite Street parking Garage and not on the street we will give you a free Parking Pass to the Garage that is valid for the entire weekend.  The free parking pass does not guarantee you a space when you return should you move your vehicle from the garage.  The entrance is located one block west of the Courthouse Plaza on Granite St. between Gurley St. and Goodwin St.  For parking purposes, a trailer is considered a second vehicle. Vehicle access is limited by a maximum overhead clearance of 8 feet. Any vehicle with a height greater than 8 feet can not enter the Garage.

Rules Enforcement:
All rules will be strictly enforced. Failure to comply with rules or unruly behavior, including intoxication, verbal abuse or other less than elegant behavior on the part of exhibitors or persons associated with exhibitors will require immediate expulsion from the present show and will eliminate the exhibitor from participation in future events.

The Mountain Artists Guild reserves the right to make final interpretation of all rules.

Please Note:
Inspectors from County and City Agencies, and from the Mountain Artists Guild will make inspection  tours of booths and the Festival grounds throughout the event.

Booth Information
Rules and Regulations for Booths and Displays

Booths and Displays:  All booths must be set up flush to the curb, up to the sidewalk (not set back). The artist provides his or her own display. Displays must be weighted, sturdy, safe, clean and tidy.  All tent weights must be suspended. The artist is responsible for his/her own display in the case of loss or damage. Tables must be covered to the ground. All storage and supplies must be covered. All paintings must hang – with consideration for oversized work. All tents must be flame retardant. Handwritten signs and sale signs are prohibited. Soliciting, pamphleteering, petitioning or the imposition of philosophies or personal ideology on customers or fellow artists is not allowed. This is a family-oriented event and displays must be in keeping with this atmosphere. Exhibitors grant the Art Show Director the authority to refuse or limit the display of works that may be considered offensive by the general public.
Booth Assignments. Consideration is given to previous show winners, and by date of confirmed (paid) application and artist’s preference. Consideration is also given to the distribution of the various categories of work.  REQUESTED SPACES CANNOT BE GUARANTEED TO BE THE SPACE ASSIGNED.

No Shows: The exhibitor’s space shall be occupied by 8:00am the morning of the show, otherwise the exhibitor will be considered a “NO SHOW” and his/her space may be given away with no refund.

Display Space Information: Spaces are 15’x10’ to accommodate a10' x 10' tent display.  Most spaces have 15’ frontage; a few have a 10’ frontage and are15' deep. A 10’x20’ canopy will be counted and charged as a DOUBLE BOOTH SPACE. Artists must provide their own display and equipment. The show is held outdoors and displays must be able to withstand the elements.

Removal of Your Equipment: Tent weights must be suspended.Tent weights, cement blocks, rocks or the like must be removed from the Plaza at the conclusion of the show and may NOT be placed in Plaza trash cans or dumpsters.

Park Trees, Benches & Tables:  Do not hang, lean or tie anything on trees, park benches, park tables or other fixtures. Plaza benches & tables are for park visitors only and are NOT to be moved or used as weights.

NO STAKES IN GROUND: The Yavapai County Courthouse strictly prohibits the use of tent stakes or tent pegs in the ground, because of the underground electrical wires and the underground watering system.

Ground Coverings: Plastic, rugs, tarps, & burlap are NOT allowed. Only in inclement weather, or as directed by event management, are approved breathable rubber mats (such as RV mats) allowed.

Displays Must Be Contained Within the Designated Space.  Print bins or other displays must be placed within the 10’x15’ booth space, and are not to be placed on sidewalks, walkways or curbing. Each artist is allowed 2' behind the booth for storage purposes only.  All items including empty boxes, coolers and tubs must be three inches off the ground on pvc pipe or small wood blocks.

Protecting the Courthouse Grass:
Any storage items or display equipment must be placed on PVC pipes, wood slats, or wood blocks. Tubs, trunks, crates, tent weights or anything else that could affect the grass must be lifted off the ground by at least 3" to ensure full airflow to the grass.

Fire Safety: Every booth with cooking, operating electrical equipment or using flame or high heat for any purpose must have its own "2A10BC" Fire Extinguisher.

Music: Only artists who are pre-approved musicians may have music at their booth.
Event Site Map: View Site Map