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Art in the Park 2018-Alexandria Area Arts Association

Location:
City Park 118 City Park Rd
Alexandria, Minnesota (Midwest)

Event Dates: 7/28/18 - 7/29/18
Application Deadline: 6/18/18 Midnight CST

The application deadline has passed.


REQUIREMENTS:


Images: 4 (a booth shot is required)

Fee (Jury fee and late application fee): $75.00

You can submit up to 2 applications for this show.

JURY DETAILS


Event Summary
Summer 2018 is just around the corner…and so is the 43rd Annual Art in the Park! We are excited that you are interested in being a vendor for this wonderful event. Art in the Park is a community event run by Alexandria Area Arts Association (Andria Theatre).  It is also Andria Theatre's major fundraiser.

Venue:  City Park, County Road 42 North, Alexandria, MN
               Nestled along the tree-shaded shores of Lake Agnes and Lake Henry

Hours:  Saturday, July 28 - 9:00 a.m. to 5:00 p.m.
             Sunday, July 29 - 10:00 a.m. to 4:00 p.m.

Sites are located on the shores of Lakes Agnes and Henry. There are some corner spots available. Every effort will be made to place returning artists in their requested location, but occasionally this is not possible, so no guarantee can be given.

This is an outdoor wind, rain or shine event. Be prepared for all types of weather, including heat and sunlight.

General Information
Images:
4 images are required.  One must be of your booth.   

Pertinent Dates
Art in the Park: Saturday, July 28 - 9:00 a.m. to 5:00 p.m.
                         Sunday, July 29 - 10:00 a.m. to 4:00 p.m.
Applications open: Feb 1, 2018
Application Deadline: March 30, 2018
After the Application Deadline is passed, we will be able to take late applications through April 8, and again after the jury is done with the first round.  You must pay the late fee.
Jury Dates:   April 9-13, 2018 (first tier), April 20, 2018
Invites sent out in late April
Accept Invitation and Purchase Deadline 5/18/2018 without late fee 

Eligibility
Participation is open to all artists exhibiting work of original concept, design and execution. Only work handmade by the artist named on the application may be sold

No imports or items made strictly by a process, with little artistic merit will be accepted. (No molds, kits, stamps, pre-packaged food, doll clothes, ceramics from molds, etc. This includes items contracted out and/or made by someone else, or items purchased for resale.) Artists must be present at the show.

Medium Categories:
Apparel or Wearable (Non-Jewelry)
Ceramics/Pottery
Drawing
Glass
Jewelry
Metal
Mixed Media
Naturals
Painting
Photography
Printmaking
Textiles/Fibers
Wood
Recycled/Found Objects
Other
 

Artist Statement

All artists must submit a statement regarding their work. No more than 500 words, this statement will be presented to the jury along with the images of your work to help the jury understand what they are viewing. Please include information on what materials and processes are used in creating the work.

Jury Process
Art in the Park makes every effort to be a high-quality, high-sales event. To ensure high standards for our artists and guests, a panel of qualified jurors will silently and independently judge each application on artistic merit, originality, creativity, craftsmanship and display in their particular medium. High quality, digital images are important to the jury process. It is important that all images and artist statement NOT include artist identifying marks including business or individual names.

Applicants with the highest scores in each medium will be accepted into the show. We do not have a quota system, and we reserve the right to balance numbers in each medium. Our jury is a confidential selection process.  We will not provide feedback to applicants.

During the event, committee members have the authority to request that any items deemed inconsistent with the work submitted in the application, shown on submitted images, or in artist statement be removed from display/sale. Artists not in compliance will not be allowed to participate in future years. The committee’s judgment is final.
 

Artist Amenities
We will have coffee and donuts from 7:30 am until they are gone on Saturday and Sunday.  We will also have a limited number of volunteers who will be able to sit in a booth for brief period of times for bathroom breaks or lunch breaks for exhibitors who have come by themselves and need a break.  This will be done on a reservation, first come, first served basis. Artists will also have one free parking pass. (Note: Parking on site will be $5 for the general public.)

Awards
The jury will award one best in category for each category with the exception of Naturals.  The winners of best in category will receive a $25 discount in the purchase of their booth.  They will also receive a placard to put up on their booth to identify them as best in their category and will also be listed on the online map as best in category.  These winners will be eligible for Best in Show that will be chosen on Sunday July 29 by secret jury.  The winner of Best in Show will have free entry and a free booth for Art in the Park 2019.  

Waiting List

After the jury process is completed and the artists are chosen for the show, a waiting list will be established for potential show openings. Late applications will be evaluated by the jury for acceptance onto the waiting list. Cancellations will be filled by the first artist on the list who matches the media category of the selected artist.

The non-refundable jury fee will be processed immediately. If you are accepted into the show, you will receive an acceptance email and a link to process your booth fee with a credit card online or instructions to mail a check if you prefer.

Payments and Refunds
Full refunds of booth fees are available if notice of cancellation is received in writing, with a postmark on or before midnight June 10, 2018. No refunds will be granted after June 10. Cancellations must be in writing, with the artist’s signature, by mail ONLY (not by email or phone). Non-refundable fees cannot be applied to future shows. No cancellations will be allowed after July 10.  If you cancel after July 10th, you will be considered a "no show" and it will affect future applications.

Parking:
  1. Parking may be available behind your booth in some areas (12’ for single or 24’ for a double booth).  Unnecessary vehicles need to be parked in the parking lot across the street.  Please check map!
  2. You will receive one (1) parking permit per artist, you must display your parking permit in the window of your car.  If we need vehicles moved and we cannot find you, they will be moved at your expense.  You can purchase additional parking permits (if you need more than 1 vehicle) at $5 per day if you are accepted.
 
Sales Tax:  Douglas County, Minnesota Sales Tax is 7.375%.
 
Security:    There is no on-site security available.  Displays, tables, etc, may be left up overnight at your own discretion.
 
Insurance:  It is strongly advised that artists carry their own insurance, including liability coverage. 
 

Rules/Regulations

Check In: 
  1. Check in is Friday 1:00 pm – 6:00 pm and Saturday 6:45 am – 7:45 am.   You must register at the Information Booth when you arrive.
  2. You may unload/load your vehicle in the park, but your vehicle must be moved to the parking area IMMEDIATELY AFTER unloading or loading.  Please be considerate of other artists.
  3. There is NO PARKING in the Accessible Zones.
 
Set-up:
  1. Please do not plan on setting up before 1:00 pm on Friday, this is our food vendor set-up time and we will not be ready for artists to set up until 1:00 pm.
  2. All booths are to be set up before 8:00 am on Saturday.  Those not set up by this time may not be invited back to the show.
  3. DO NOT dismantle your booth or move vehicles into the park prior to 5 pm on Saturday and 4 pm on Sunday.  Early departures may not be invited back to the show.
  4. If you have a canopy, the support ropes MAY NOT be extended beyond your space. 
 
Booth: 
  1. Someone must be responsible for your booth at all times including set-up, tear down, and during the show.
  2. You may sell only those items listed on your application (Artists will be asked to remove items not included or not of the quality represented in the application).
  3. City Park is public property and subject to all Alexandria Park and Recreation regulations.  Alcoholic beverages are not allowed in the park. Smoking is NOT allowed in the park.  Camping is not allowed in the park.  The Camping regulation has been in effect for the entire duration that Art in the Park has been in City Park.  Although some exhibitors have chosen to disregard it, we wish to advise you that you do so at your own risk.
  4. Booths may be left up overnight at your own risk.
  5. Stakes mark the front of the booth, do not put product beyond the front of booth.
 Garbage:
  1. You are responsible for your own garbage.  This means we require you to clean up your area including string tags, cigarette butts, etc.  It must all be picked up by hand at the end of the show and carried to the dumpsters.  If you do not, you risk not being invited back to the show.
  2. The dumpsters are located on the hill next to the rest rooms. 
  3. There will be volunteers cleaning up the park during open hours to make sure everything is clean and presentable for your customers, they are not responsible for cleaning up after artists or for removing your piles of garbage and bringing it to the dumpster.  Our volunteers will make us aware of artists/vendors who leave trash.
 
On Site Staff:  Art in the Park staff will be identified by lanyards.
 

Booth Information
Booth spaces are 12’ x 12’.  Spaces are not transferable. Exhibitors must provide their own means of display, including tables and chairs. No food or drink may be sold from your booth. Booth cannot extend beyond the 12' x 12' space you are assigned. The event hosts live entertainment throughout the venue.

Booth Rental (1) 12’ x 12’: $160.00
Double Booth: 24' x 12' $320
Triple Booth:  36' x 12' $500
Jury Fee (non-refundable): $25.00
Corner Booth Fee: $35.00

Late Application Fee (After March 31): $50.00 (+ Jury Fee)
Insufficient Funds (NSF Check Fee): $35.00


 
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