Event Information

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Pecan Street Festival - Spring 2018

Location:
6th Street (between Brazos & IH35)
Austin , Texas (South)

Event Dates: 5/5/18 - 5/6/18
Application Deadline: 4/1/18 Midnight CST

The application deadline has passed.


REQUIREMENTS:


Images: 4 (a booth shot is required)

Fee (Application Fee is separate from booth fee ): $25.00

JURY DETAILS


Event Summary

The largest arts and crafts festival in Central Texas, Pecan Street Festival is a free two - day arts Festival held twice yearly in downtown Austin's Sixth Street Historic District. Taking place the first Saturday & Sunday in May and the last Saturday & Sunday in September, the juried Festival attracts hundreds of local and national artisans and offers original handcrafted creations in a variety of mediums - from metalwork, woodwork, fiber, clay, leather, glass and stone to repurposed materials of all kinds.

Like Austin itself, Pecan Street Festival attendees are diverse. Some come to buy art, others come for the food or the music, but they all come to take part in a tradition that is 100% Austin and has been known for over forty years as a great way to spend a weekened with friends / family. 



General Information

Held within 24 street blocks directly on 6th Street downtown, Pecan Street Festival is presented by The Pecan Street Association ("PSA"), a not-for-profit 501 (C)-4 group of volunteer business owners, professionals, artists and concerned citizens dedicated to advancing and perserving the integrity of the important, historic and unique area known as the Sixth Steet Historic District. In order to meet these goals, proceeds from the activities of PSA, mainly the Pecan Street Festival, includes beautification, education and other promotional activities. In addition, PSA supports the community through financial contributions to charities serving the Austin region. 
  • This is a rolling jury. Once floor is filled, we will close applications. 
  • Application Fee of $25 is non - refundable. 
  • Booth fee is in addition to application fee.
  • Booth fee is in addition to application fee. Booth payments are made if and when a vendor is officially invited to the show. Vendors will be notified via email if invited / rejected. Once invitation is initiated, vendors must login to account, choose a booth type, and submit payment for booth. 
  • Festival Hours: Saturday (11AM - 10PM) & Sunday (11AM - 8PM) 
  • Featuring over 250 juried artisan vendor booths.
  • Corporate brand sponsor activations throughout Festival floor promote interaction, while offering attendees a glimpse of new product lines. 
  • Showcasing nearly 50 of Austins top musical acts, from up-and-comers to renowed verterans performing on three stages.
  • Thirty food vendors throughout the Festival offer both indulgent and healthy options. From crepes, funnel cakes and regional cuisine to smoothies and fresh squeezed lemonade, there is something yummy for everyone.
  • Kid-friendly activities include rides, a petting zoo, face-painting, interactive workshops, street performers and more. 


Rules/Regulations


LOAD IN/LOAD OUT PROCEDURE 

  • Vendor load-in is from 5:00AM – 10:00AM Saturday only. No set up Friday.  All Access Passes must be filled out and placed on vehicle dashboard for load in on Saturday morning.
  • Vehicles are not allowed on the festival grounds beginning Saturday at 10AM to Sunday evening after the street is cleared of patrons. APD has final authority in allowing access through barricades on Sunday night.
  • Load-out on Sunday night will officially begin ONLY once APD deems it safe for vehicles to access the event floor after 8PM. Enough time must be allotted after festival ends for patrons and attendees to clear the streets. Please be patient and work accordingly with Pecan Street Festival staff and city officials. 
  • Vendors must stop selling at 8PM Sunday night and begin tearing down.
  • All vehicels must be removed from festival grounds by 10am Saturday or will be subject to tow @ owners expense.
  • Vehicles parked within marked fire lanes will be towed immediately at owner’s expense. Fire lanes are properly marked throughout festival floor with orange spray paint.
  • All vendor equipment, vehicels, setup, & products must be torn down & completely cleared off the street by 10:59PM on Sunday.


SATURDAY OVERNIGHT/SUNDAY SETUP

  • You may leave your product/equipment overnight if you secure it properly against intruders and weather. We have a substantial overnight roaming security force; however, we assume no liability for your property.
  • Tents should be lowered & closed with sides secured and weighted down.
  • Please be sure to make arrangements to manually load in product on Sunday morning if you break down Saturday night (i.e. dollies, bringing additional personnel to assist with load-in).
  • Special Events Management (“SEM”) recommends removal of expensive items overnight.  


DISPLAY/ELECTRICTY/LIGHTING

  • We provide booth space only. Display or set-up equipment, such as tables, chairs & tents are not supplied by event organizers.
  • ELECTRICITY IS NOT AVAILABLE FOR ART VENDORS.
  • We suggest battery operated lighting or solar lanterns for when it gets dark. 
  • Generators are acceptable but must be quiet and as fume free as possible.
  • Suggested generators: Black and Decker Electro Mate 400, Honda EU2000i, any portable inverter generators. 
  • Awnings are NOT allowed due to the City of Austin Fire Code.
  • Tents may NOT be secured to the street by nails or any other puncture procedure. This can result in a city citation and/or event expulsion.
  • Please weigh your tents down properly.
  • Only similar items (medium & concept) provided on vendor application are allowed.
    • The sale of any other item may lead to event expulsion.  


CANCELLATIONS AND REFUNDS

  • There are no refunds on cancellations.
  • In the event of a cancellation, and only with the approval of SEM, payment will be applied to a future show.
  • This event is held in a temporary outdoor venue; as such we are affected by weather and other factors and cannot reimburse for displays that may be damaged by these factors.
  • Sixth Street is an active entertainment area. We have roaming security throughout the night but take absolutely no responsibility and are held not liable for any damaged booths, items, merchandise, or anything within and/or outside of vendor booth spaces.


GENERAL RULES AND REGULATIONS

  • Arts/Crafts vendor applications are accepted online only thru the Zapplication platform.
  • On-line registration payments will be accepted via credit/debit card only (Visa or Master Card) or PayPal. 
  • Vendors must create a profile and will have access to their profile in order to check for status acceptance & payment. Vendors also have the ability to update their vendor profiles at any time.
  • We do not accept deposits.
  • NO EXPLICIT ART OR ITEMS ARE ALLOWED. NO DRUG paraphernalia is allowed. All items must be of highest quality, show good taste within the standards of the community and be subject to approval by The Pecan Street Association.
  • The Pecan Street Festival is a rain or shine event.
    • ‚ÄčThis is an outdoor event that is naturally affected by weather. 
    • There are no refunds for inclement weather. 
    • The Pecan Street Association and all affiliated organizations and sponsors are not responsible for any damage to vendor property in any way, including but not limited to damage caused by inclement weather.  


Booth Information

BOOTH ASSIGNMENTS

  • Vendors may request booth locations and preference; however, due to the complex factors that are attributed to the overall management and dimensions of the floor, we do not guarantee booth locations whatsoever.
  • PLEASE NOTE: There are a very limited number of specific locations and types of booths on the floor.
  • This is a rolling jury - spaces are filled on a first come, first served basis. Once booth spaces are filled, applications will be closed. 


BOOTH ASSIGNMENTS are determined by these criteria:

  • You must have submitted a completed application with jury photos and full payment.
  • This is a juried show. If accepted, you will be placed upon which the jury takes into account your products quality, category, artistic ability, booth setup, date of registration, prior participation, and overall professionalism.
  • Comments and Notes: If you have a preference please be detailed with your notes within the vendor note box on your vendor application. You will be placed with these preferences in mind; however, there are no guarantees. Pecan Fest management has the right to reassign or change booth placement at any time.    


BOOTH SPACES

  • ALL VENDOR TENTS MUST BE NFPA701 CERTIFIED.
    • The Austin Fire Marshal requires any and all tents to be NFPA701 certified due to the configuration of our floor.
    • Fire Marshals will be inspecting booth setups – please abide and respect their authority at all times.
    • Failure to comply with Fire Marshal will result in immediate expulsion from festival.
  • Fire lanes MUST be maintained at all times.
  • The AFD now requires a 2A10BC tagged and approved fire extinguisher per every 75 feet of booth space. In the case that you do not have a fire extinguisher of this rating, SEM will provide fire extinguishers to every 75 feet of booth space. Vendors in these spaces must accept responsibility for having fire extinguisher in booth and must sign a waiver stating that they will return extinguisher safely to SEM staff on Sunday night.
    • Extinguishers will be distributed Saturday morning, picked up Saturday night at 10PM, and redistributed to same booth spaces Sunday morning prior to 11AM.
    • SEM staff will be collecting fire extinguishers on Sunday night when Festival ends. Please do not leave the Festival floor until we have collected your fire extinguisher.
  • Standard booth spaces are 10 feet wide by 11 feet deep. You will be required to keep your display and all belongings entirely within that space, without exception.
  • Shared booths are not allowed. 
  • IMPORTANT: Power is not provided to artisan vendors - you may bring a generator but it must be as fume free & quiet as possible. Generator extension chords must be taped down at all times.


BOOTH PRICING

*Booth payments are made if and when a vendor is officially invited to the show. Vendors will be notified via email or phone if invited. Once invitation is initiated, vendors must login to account, choose a booth type, and submit payment for booth. Booth payments are seperate from $25 application fee. 

10 X 10' Regular Booth: $565
10 X 10' Corner Booth: $665
10 X 10' 2 - Side Regular Booth: $615 

10 X 10' 3 - Side Corner Booth: $815
10 X 20' Regular Double Booth: $965
10 X 20' Double Corner Booth: $1,090 
10 X 20' 2 - Side Double Booth: $1,115 
10 X 20' Double 3 - Side Corner Booth: $1,250 
10 X 20' End Cap: $1,190 
10 X 10' Food Concession Booth: $1,300 (temp food permit & power included) 
10 X 20' Food Concession Booth: $2,600 (temp food permit & power included) 

Event Site Map


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