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Event Information

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CONTACT EVENT
Capital Jazz Fest 2018 - 26th Annual

Location:
Merriweather Post Pavilion
Columbia, Maryland (South)

Phone: 877-619-2929
Event Dates: 6/2/18 - 6/3/18
Application Deadline: 3/23/18 Midnight EST

The application deadline has passed.


REQUIREMENTS:


Images: 4 (a booth shot is required)

Fee (Application Fee): $40.00

JURY DETAILS


Event Summary
The Capital Jazz Fest is now in its 26th year. Known as "The Jazz Festival With Soul", the event attracts a relatively upscale audience and is an attractive alternative to traditional craft shows. The Festival Marketplace, located on the festival grounds, showcases domestic and international craft exhibitors displaying quality traditional and non-traditional crafts. The Marketplace is not just a place to sell your wares, but also a great way to build your customer mailing list.

General Information
Festival Marketplace Dates: June 2-3, 2018 (rain or shine)
Location: Merriweather Post Pavilion, Columbia, Md. (Located between Washington, D.C. and Baltimore, Md.)
Average Annual Attendance: 30,000+ (a ticketed event)
Program: Live music, crafts, food.
Exhibitor Check-in Times:
• Friday: 8am-4pm
• Saturday: 7am-9am
• Sunday: 7am-9am
Selling Hours:
• Saturday: 10am-10pm
• Sunday: 10am-10pm
Audience Profile: African-American adults, age 40-65, middle- to upper-income, college-educated, and homeowners.
 
Selection Criteria
Admission into the Festival Marketplace is selective and competitive. When choosing exhibitors, the selection committee will consider the following criteria:
• Distinctiveness of product
• Creativity in design
• Quality of craftsmanship
• Excellence in display
 
Craft Exhibitor Categories
All applicants will be classified in one of two exhibitor categories:
 
a) Traditional Crafts: These exhibitors showcase traditional crafts handcrafted by the exhibitor, which may include paintings, drawings, sculptures, photography, digital art, jewelry, textile goods, leather ware, ceramic ware, glassware, woodwork, or metalware. To qualify in this category, all work exhibited must be original and the artist must be present to show their work. Traditional craft exhibitors provide their own booth coverings. Any tents and canopies used must be NFPA 701 certified and a manufacturer's certificate must be presented.
 
b) Non-Traditional Crafts: These exhibitors showcase a variety of quality novelty items or other innovative, uncommon, or exotic works not falling into the traditional crafts category. Also included will be any graphics, clothing, imports, reproduced artwork, mass-produced items, or any work produced from patterns, kits, or molds. Non-traditional craft exhibitor spaces are located under a large common tent.

Commercial Exhibitor: If you are a corporation or business selling anything other than crafts (traditional or non-traditional), you must apply as a commercial exhibitor. For more information, please visit this page: www.capitaljazz.com/fest/commercial.php.


Rules/Regulations

1) Booth space in the Festival Marketplace is for the use of craft exhibitors only. Corporations and commercial retailers, or representatives thereof, must purchase a Commercial Exhibitor Booth. Applications are available at www.capitaljazz.com.

2) Food or beverage that is to be prepared on site may not be sold in the Festival Marketplace.

3) The name “Capital Jazz Fest” is a registered service mark of Capital Jazz Productions. Merchandise bearing this mark may not be produced, displayed, or sold.

4) Exhibitors are responsible for delivery, erection, removal, storage, and protection of their own displays, goods, and materials. Overnight storage is permitted on-site.

5) Tables, chairs, electrical cords, and tents are not provided by the festival.

6) Exhibitors must display their work and staff their booth during all selling hours of the festival. Tents may not be dismantled during festival operating hours.

7) Exhibitors will not be admitted after check-in hours. Refunds will not be given to late-comers or no-shows.

8) Exhibitors must dispose of all trash at end of event.

9) Exhibitors are responsible for lighting their individual booths after dark. Electricity is provided free of charge. Exhibitors planning to use machinery, heating devices, or other high-consumption electrical equipment at their booth must receive prior written approval for the use of said equipment. Additional fee may apply and festival reserves the right to disconnect or cut power to any booth using any such unapproved equipment.

10) Any extension cords used must be heavy-duty, three-prong outdoor type. Two-prong cords are not permitted.

11) Pets, alcoholic beverages, and open flames may not be brought on-site. Additionally, smoking is not permitted neither outdoors nor indoors at Merriweather Post Pavilion.

12) Music may not be performed or broadcast from any exhibitor booth.

13) Exhibitors are responsible for collecting and paying their own Maryland sales tax.

14) Please bring appropriate rain covers and ground coverings in case of rain. Any tent or canopy provided by exhibitor must display a fire safety compliance label and must be properly secured to ground in case of strong winds.

15) Festival is not responsible for loss of or damage to exhibitors' property.

16) Booth assignments are made based on date of receipt of exhibitor application and payment. Early applicants are given priority in the assignment of booth locations.

17) Exhibitors may not share, sublet, or assign space to other exhibitors.

18) Festival reserves the right to request removal of displays which have been misrepresented on their application, as well as any work or displays deemed by the festival to be inappropriate.

19) Participation in a previous year's festival does not guarantee approval. You are advised not to purchase or prepare any materials or inventory for this event until your application has been officially approved.

Booth Information

Booth Sizes
• 10x10 Open Space - Tradtional Crafts: $600 per booth
• 10x10 Covered Space - Non-Tradtional Crafts: $800 per booth

Note: If larger booth space is required, you may purchase multiple adjacent booths.
 
Amenities
All exhibitors receive the following:
• Electrical connection. (Extension cords are not supplied by festival.)
• Entry passes for two persons per booth per day. Additional entry passes, if needed, are available for purchase until May 18, 2018.
• Parking pass for one vehicle per exhibitor. Additional vehicles, if any, may be parked in nearby lots at no additional cost.
 
VIEW LEGAL AGREEMENT