Event Information

Art, Rhythm and Wine Festival 2018

The Forum
Carlsbad, California (West)

Phone: 760-945-3758
Event Dates: 10/20/18 - 10/21/18
Application Deadline: 10/19/18 Midnight PST

The application deadline has passed.


Images: 5 (a booth shot is required)

Fee (Jury Fee): $40.00


Event Summary

Held on the third weekend in October, the Forum Carlsbad once again plays host to the 4th Annual Art, Rhythm, and Wine Festival wherein patrons can enjoy a fantastic two-day, open air event of fine art, music, and wine. This year the popular festival will take place on Saturday and Sunday - October 20th and 21st. Celebrating the dynamic art culture in Carlsbad and surrounding areas, the event attracts patrons from the highly affluent communities of Rancho Santa Fe, Carlsbad, Del Mar, Encinitas, La Costa and Solana Beach. Art Rhythm and Wine is a juried fine arts festival offering a diverse selection of artistry in media such as painting (oil, acrylic, watercolor), classical and contemporary sculpture, glass, drawing, photography, metal, mixed media, digital art, printmaking, wood, and fiber. Starting at 11 a.m. and running until 6 pm each night, the Festival affords attendees the opportunity to browse the exhibits of 50+ artists and listen to live music all while enjoying the finest samplings of local and international wines and artisan foods.

General Information
Important Time and Date Information:
Show Dates: October 20 – 21, 2018
Set Up Date:
  • Friday - Oct 19th from 2:00 p.m. - 6:00 p.m.
  • Saturday - Oct. 20th from 7.a.m. - 10:30 a.m.
Show Hours:  11:00 am -- 6:00 pm Saturday/Sunday - Oct 20th - 21st

ZAPP® Online Application Opens: May 15, 2018
ZAPP® Online Application Deadline to Apply: August 20, 2018, 11:59 p.m. Pacific Standard Time
ZAPP® LATE Application Deadline (during jury admin preparation): August 26, 2018, 11:59 p.m. Pacific Standard Time
Acceptance notification sent, with invitations:  September 5, 2018, 10:00 a.m. Pacific Standard Time
Accept invitation & purchase deadline: September 17, 2018, 11:59 p.m. Pacific Standard Time
Last day to withdrawal with 50% refund: October 1st, 2018,  5:00 p.m. Pacific Standard Time

1923 Calle Barcelona, Carlsbad, CA 92009 – The Art, Rhythm, and Wine Festival is held at the 265,000 square foot, open air lifestyle center known as The Forum Carlsbad in north San Diego County. This popular center is 30 minutes north of San Diego and just 2 hours south of Los Angeles. The Forum Carlsbad is a tourism draw with two major 5-star resorts located in a one-mile radius, The Park Hyatt Aviara Resort and the famed Omni La Costa Resort & Spa. In addition, Legoland, world-renowned beaches which stretch from Carlsbad to Del Mar, and internationally sought after golf courses are minutes away.

Advertising includes Ranch & Coast Magazine/website banner ads, editorial coverage, Union Tribune Community Newspaper ads, KUSI TV spots and, press releases to local media outlets. Social media, eblasts to 20,000+ opt-in email addresses, use of Eventbrite to promote event, in-center signage and 4’ x 8’ banners at the entrance to The Forum Carlsbad. 
Show Dates & Hours:
Saturday and Sunday, October 20-21, 2018 from 11am - 6pm both days.
Regardless of weather. All exhibits must be set up by 1030 a.m. each day and remain open until 6pm.
Items sold must be original and handcrafted by the displaying artist(s). The exhibitor must be the designer and creator of the art.
Jury Fee:
$20 non-refundable Jury Fee due with application. ($40 Late jury fee after 8/20)  Can be paid with credit card online.
Booth Fees and Site Plan:
Upon acceptance, the $175 booth fee will be due September 17th and may be paid by credit card online.  If booth fee is not received by September 17th, artist may be removed from participating list and placed on a waiting list. A limited number of corner booths will be available upon request for additional fees as noted. In addition - 5% commission will be collected  from each artist by the Festival at the close of the event Sunday evening.

Booth spaces are assigned in order that we receive in-full booth payment.

Artist Amenities:
  • Complimentary coffee - provided during set-up.
  • Complimentary water/snacks brought to artists.
  • Roaming Booth Sitters to allow for artist breaks.
  • Artist parking reserved close to the show.
  • Booth sign for easy identification for customers.


Application Process - Deadline August 20th:
Application must be fully completed and jury fee payment must be received before the application will be processed. Deadline is AUGUST 20, 2018. Final Late Application deadline - AUGUST 26th - (takes place during Jury Administrative prep - late app Jury Fee - $40) Four digital images of work plus one digital image of the outdoor booth display are required.
Artists will apply in one of the following categories. 
  • Clay/Ceramics: Functional or sculptural, original clay or porcelain work.
  • Digital Art: Original work in which the original image, or manipulation of other source material, was executed by the artist using the computer.  Work must be in editions, signed and numbered.
  • Drawing: Work created using dry media including chalk, charcoal, pastels, pencil, wax, crayons, etc. or from a fluid medium of inks and washes applied by pen or brush.
  • Fiber: Wearable or decorative work including basketry, embroidery, weaving, leatherwork, tapestry, papermaking. No forms of mass production are accepted.
  • Glass: Works that are functional or decorative and are kiln-formed, crafted by glass blowing, molding or casting.No manufactured molds or other forms of mass production allowed.(For glass jewelry, please use the jewelry category.)
  • Jewelry: All jewelry, no matter the medium must apply in this category. Original jewelry made from precious and non-precious metals, gemstones, enamel, glass, clay, fiber, etc.  No commercial casts, molds, settings or production studio work is allowed. No mass produced beadwork allowed. Only those artists accepted in the jewelry category may display or sell jewelry.
  • Metal: Sculptural or functional work using metal as its primary medium.
  • Mixed Media: 2D and 3D work which combines materials from two or more mediums in one piece.
  • Painting: Acrylic, oil and watercolors apply to this category.
  • Photography: Film and digital files used to create photographs from the artist’s original image. Work must be printed by the artist or under the artist’s direct supervision.
  • Printmaking: Prints hand pulled from traditional methods, including etching, engraving, silkscreen, stone and plate lithography, linoleum block or woodcut, produced in signed and numbered limited editions from an original image created by the artist.
  • Sculpture: 3D work using additive or subtractive processes in a single medium.
  • Wood: Primary material is wood, either functional or decorative.Original carved, hand-tooled or machine-worked wood. Includes wooden furniture

  • 2-D Reproduction Definition : A reproduction is defined as any existing work of art (such as painting, watercolor, drawing, photograph, etc.) that is copied by digital or photographic means and printed on an offset press, a serigraph press, or through a computer by means of an inkjet or electrostatic printer.This definition includes reproductions with additional enhancement by the artist.
  • 2-D Reproduction Policy:Limited editions signed and numbered at the front of each piece, displayed on one wall and browse bins only. Reproduction pieces must be clearly marked as "Reproduction" or "Limited Edition Reproduction" on the front of each piece and on the wall or browse bins. Reproductions may not be in the same browse bins as originals.

Collaborators participate in both the creation and the production of the work; they are not assistants, business partners, employees, apprentices, or part of the production studio. All work displayed must bear the names of both collaborators. No more than two collaborators will be accepted, both collaborators must be named on the application. Both collaborators must check-in and be present for the entire show.

Invitation/Acceptance Process:
An email will be sent on September 5th, 2018 by 10:00 a.m. Pacific Time to all artists, asking them to check their ZAPP® profile to see if they have been invited to Art, Rhythm, and Wine. All communication regarding invitations will be by email. Artists must respond to the invitation and submit the booth payment by credit card no later than September 17, 2018. If an artist does not submit payment by this date, it may result in reversal of the invitation and permit the invitation of an alternate artist on the waiting list. 

Refund and/or Cancellation Policy:
NO REFUNDS AFTER SEPTEMBER 21ST. Accepted exhibitors at the Art, Rhythm and Wine Festival may withdraw from the event by 5:00 pm Pacific Standard Time (close of business) on September 21st, 2018 and receive a 50% refund. After September 21st, 2018 no refunds are available as all funds are committed to the production, promotion, and marketing of the Art, Rhythm and Wine Festival. In addition - all refund requests must be made in writing.

Artist Attendance:
The artist(s) must be present for the entirety of the show.
Set Up/Break Down:
Friday set -up available beginnign at 12:00 noon and running until 6 p.m. Saturday morning set up may begin at 7:00 a.m.  Overnight security is provided for artists to leave up booth displays. Break down may begin at 6 p.m. Sunday when artist vehicles are allowed back in. Festival site will be clear and clean by 7:30 p.m. Sunday evening, the 21st.

Sales Tax:
Artists must have a valid California Sellers Permit (State Sales Tax License), and are responsible for collecting and reporting any and all sales tax.
Booth Space:
Booth spaces are approximately 10’ wide x 10’ deep in the parking area of The Forum Carlsbad. Artists are required to provide their own white canopy tent for set up as well as necessary racks, tables, and fixtures for their display. Tents are required to be weighted; weights will not be provided by Art, Rhythm, and Wine. Any property damaged caused by the artist's action, display, tent or vehicle will be the sole financial responsibility of the artist.
We ask that the artists please leave the area in the same, if not better, condition than when they arrived.
Show Weather:
Art, Rhythm, and Wine will take place rain or shine, so artists must be prepared for inclement weather. In the event that severe weather is in the forecast, Festival management and Festival host have the right to close the show early. Should this happen, no refund will be given.

  1. All artwork must be the original, handcrafted work of the displaying artist.
  2. Buy/Sell vendors are strictly prohibited. Artwork will not be permitted if it is created from non-artist made molds, kits or other commercial methods. Artwork produced in studios involved in volume production will not be permitted, nor will work that is mass-produced or ready-made items (clothing, furniture, etc.) with artistic embellishments. 
  3. The displaying artist must be present for the entirety of the show, with the exception of short reasonable breaks. No agent or representative may stand in for the artist.
  4. The work of only one exhibitor may be displayed in each assigned booth space, with the exception of artist collaborators. Please see “Collaborator” section for more information. Both collaborators must be present for the entirety of the show.
  5. Artists may display artwork only in the category in which they were accepted. All artwork displayed in the booth must be comparable to artwork shown in images. Ineligible work will be removed from the show. 
  6. All trash and debris must be removed from the artist's area before exiting the grounds.
  7. Artists closing their booth prior to the end of the show will not be permitted to return.
  8. Each artist is responsible to collect, report and pay the local sales taxes.
  9. Four (4) images of the artwork plus one (1) of the booth must be submitted with the application.
  10. Please ensure that the #5 photo of  booth is representative of the booth quality provided at the show.
  11. $20 Application/Jury Fee (or $40 late app/jury fee) is non-refundable.

Booth Information
  1. Booth Fee - $175 + 5% Commission
  2. Art, Rhythm, and Wine at The Forum takes place on flat, paved parking lot .
  3. Each booth space allows for one exhibitor. Booth spaces cannot be shared.
  4. Booth Size - Each exhibitor will be provided a space measuring (maximum) 10' frontage x 10' depth.
  5. Corner Booth (2 adjacent sides open to public): $50 additional fee.  Limited space available.
  6. Booth canopies must be white
  7. Electricity and running water are not available.
  8. Booth Display - Exhibitors will be responsible for providing all booth structures, racks, tables, chairs, display units, or other fixtures suitable for outdoor use. 
  9. Tents must be fire-safe. Any property damaged caused by the artist's action, display, tent or vehicle will be the sole financial responsibility of the artist.  
  10. All artists are required to provide own weights for securing canopies; weights will not be provided by Festival management
  11. Set-up – Saturday – October 20th starting at 7:30 a.m. (show starts at 11 a.m.)
  12. Overnight roaming security provided – items in booth left at own risk.
  13. Tear Down – Sunday – October 21st starting at 6:00 pm
  14. Sunday - 7:30 pm - Festival site clear and re-opened for public parking.
Event Site Map: View Site Map