Event Information

Crosby Festival of the Arts 2019 — 54th Annual

Toledo Botanical Garden
Toledo, Ohio (Midwest)

Phone: 419-720-8714
Event Dates: 6/28/19 - 6/30/19
Application Deadline: 3/7/19 Midnight EST

The application deadline has passed.


Images: 4 (a booth shot is required)

Fee (Jury Fee): $25.00

You can submit up to 2 applications for this show.


Event Summary
Crosby Festival of the Arts is a highly recognized fine art show.  Since 1965, Crosby Festival has been held at Toledo Botanical Garden (formerly Crosby Gardens), set amidst the beauty of gardens and nature.  Now celebrating its 54th year, this festival is heralded as Ohio’s oldest outdoor juried art festival and as the premier fine arts festival in Northwest Ohio.  As the only show of its size and caliber in our region, participating artists are received enthusiastically by over 10,000 visitors and 400+ preview party guests each year.
Proceeds from the 2019 Crosby Festival of the Arts will benefit Toledo GROWs.  

General Information
Crosby Festival of the Arts (CFA) is a three-day art show taking place Friday, Saturday & Sunday.  The 54th Annual Crosby Festival of the Arts dates are as follows:
General Show: Friday, June 28, (6pm - 9:00 pm), Saturday, June 29, 2018 (10am – 5pm) and Sunday, June 30, 2018 (10am – 4pm)
Mediums accepted for Crosby Festival of the Arts are: Ceramics, Fiber, Glass, Graphics, Jewelry, Mixed Media, Painting, Photography, Sculpture, and Wood.
Show Awards
All participating artists are eligible for medium and overall show awards.  A panel of judges will evaluate artists’ work throughout the show and then award one overall best of show award, and awards for each medium.  Three awards (cash prize) will be given in each medium (1st, 2nd, and 3rd).
All current year award winners are automatically accepted into the following year’s show, but must still submit their application for the Festival staff’s planning purposes.

Artist Services/Amenities
CFA ranks among the best for artist services. Artists are treated to dinner Friday night. Other services include 24 hour security (including overnight), an air-conditioned artist lounge with artist-only restrooms, volunteer booth sitters, ATM machine on grounds, and more.

Pets are not permitted on the grounds of the Garden.  Upon request, contact information for local pet daycares and kennels will be provided.

Free artist parking is available at the Garden, with shuttle service running from the parking area to the main Festival grounds. Artists are permitted to drive up to their booth during designated set-up and tear-down times, including prior to the opening and after the closing each day of the Festival.

Jury Process
Jurying is conducted by panels of no less than 3 experienced art professionals per medium.  Jurying is based on the quality of work as illustrated by the images provided.  The images are viewed simultaneously and grouped by media.  Important info about the jury process:
  • Please provide a total of 4 images; 3 images of artwork and 1 booth image
  • Booth Images:  All booth images must be authentic and should not be digitally altered in any way.  Artwork in the image must be representative of work that will be shown at this festival.
  • Artists will not be identified by name, but by the assigned Zapplication number.  All images should be void of signatures or identifying marks to ensure anonymity.
  • An Artist Statement should accompany the images and will be read when images are reviewed.
  • Crosby Festival of the Arts may limit the number of artists accepted in each category in order to present a balanced show.
Artists may only display the specific type of work(s) in the medium(s) accepted by the selection jury.  Jewelry, for example, cannot be exhibited by another medium without being screened and accepted by the selection jury.  It is the jury council's discretion to change artists’ medium to maintain the quality and reputation of the festival.
Festival staff then view the show as a whole to be sure it is balanced and representative of all mediums. Up to 5% of participants may be at the discretion of Festival staff.

Approximately 200 artists are chosen to participate in the Festival including award winners from the previous year who are automatically invited to return.

Key Dates & Deadlines
Application Deadline:  February 28, 2019  (No exceptions!)

Notification of Invitation to Artists: March 18, 2019
Artist deadline to accept invitation and pay booth fee:  May 17, 2019
Cancellation Deadline:  May 24, 2019
80% refund; less $20 processing fee
example:  10 x 10 standard booth at $275 would be a $200 refund 
      (see booth costs below under Booth Information below)

There will be no refund after May 24, 2019.


Crosby Festival of the Arts is a highly selective fine art fair, and we pride ourselves in the quality of art that is presented during the weekend. Prior to applying, please make sure your work reflects the requirements listed in the following criteria:

1) Applicants must create 100% of all work displayed. Unacceptable work includes, but is not limited to: mold work, decoupage, dough art, dried or live plant arrangements, kit work, knitting/crocheting, manufactured items, studio work, production work. Absolutely no buy-and-sell items.

2) Work done by a production studio is not acceptable. Only artists displaying their own work may participate. No more than two artists may collaborate on work. All work must be designed and executed by the accepted artist.
3) Each artist must be present for the entire show, including the preview night.  Artists may not use proxy or stand-in exhibitors and must be present with their work for the entire three days of the festival.  Artists will be asked for identification at registration.

3) Two-dimensional artists may sell offset reproductions as long as each item is clearly signed and labeled. Reproductions cannot make up more than 25% of the artist's display stock.  Printmakers may exhibit ONLY signed, numbered, hand-pulled prints.  Paintings and drawings must be original, one-of-a-kind works.

4) Artists may only display the specific type of work(s) in the medium(s) accepted by the selection jury.  Jewelry, for example, cannot be exhibited by another medium without being screened and accepted by the selection jury.  It is the jury council's discretion to change artists’ medium to maintain the quality and reputation of the festival.

5) Artists selling unacceptable items or work not consistent with submitted images will be asked to remove said items from the booth by the jury council.

6) Festival staff reserve the right to close any booth selling or displaying objectionable items, or not complying with Festival policies. Artists not complying with policies may be expelled from the festival and will be ineligible for future festivals.

7) All work must be for sale.

**To ensure that all artists are in compliance with the rules, a Festival representative will visit each booth on Friday evening to make sure work on display is representative of images submitted to the jury.

Booth Information
CFA is an outdoor art festival surrounded by the beauty of Toledo Botanical Garden, which certainly beats hot asphalt! This also means that we are at the mercy of Mother Nature. The weather in late June in our region is unpredictable, so our best advice: be ready for anything.

This also means we cannot guarantee that your booth space will be on completely level ground.
Below is the listing of prices broken down by booth size.

10' x 10' Standard Booth $275
10' x 10' Standard Booth on corner $425    (open on one side)
10' x 20' Double Booth $550
10' x 20' Double Booth on corner $700     (open on one side)

Booth spaces:  Once accepted into the show, you will receive notification on how to select your booth spaces.  Please note that we try to accommodate all artist requests for specific spaces and areas, and typically work on a first requested, first served basis.  However, Festival staff reserve the right to place artists where needed in order to maintain a balanced show. Artists are required to limit their display area to the dimensions of the space they reserved.

Electricity is only available on a limitied basis and for a $100 fee.  Another option is a personal generator that meets the following specfications: operate between 53 and 59 decibels (no more than 60 decibels – the Honda EU2000-I generator is a good example of the standard, super-quiet generator allowed).  If there are complaints of noise, smell, location of generator, etc. the Festival staff reserve the right to require the artist to turn off, not use, or move the generator.
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