Event Information

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Colorado Springs Art & Music Festival 2019

Location:
America The Beautiful Park, 126 Cimino Dr. Colorado Springs, CO 80903
Colorado Springs, Colorado (West)

Phone: 303-916-5711
Event Dates: 7/6/19 - 7/7/19
Application Deadline: 2/6/19 Midnight MST
113 day(s) and 15 hour(s) remaining


REQUIREMENTS:


Images: 5 (a booth shot is required)

Fee (Jury Fee/Application): $35.00

You can submit up to 3 applications for this show.

JURY DETAILS


Event Summary
EARLY BIRD DISCOUNTS! Submit your application before Oct. 15 to receive $100 off your booth fee in this show and any CRV Colo. festival. Discount is limited to first 20 invited exhibitors.  A discount coupon code will be sent to invited exhibitors. Early Birds deadline is Oct. 30. (Regular application deadline is Feb. 6.) 

Colorado Springs is a “Gateway to the Rockies” and this 15th annual premier art event is held during the height of the tourist season. Thousands of tourists from all over the world come to Colorado Springs to have the mountain experience of white water rafting, fly fishing, hiking, hot springs, and more.

The venue is located downtown at America The Beautiful Park, which features a 65’ tall rotating water fountain sculpture at the foot of Pikes Peak mountain, an attraction for locals and tourists. The festival is promoted by KRCC FM Radio with additional advertising in local and national event directories, social media, weekend directories, fliers and posters, Chamber of Commerce and the Visitor Bureau.

A live music stage with well known folk and blues acts, kids art station, aerialist, and food and beverage vendors complement this showcase of fine arts.

The Early Bird discount also applies to other CRV Art & Music festivals and are posted on Zapplication:
• Denver Berkeley A&M Festival - 6/8-9 
• Salida Riverside A&M Festival 7/20-21
• Denver Sloan's Lake A&M Festival 8/10-11
• Parker A&M Festival 9/21-22 


General Information
Don't miss out on the Early Bird discounts!
Register your Zapp application before 10/15/18 to be eligible. Invited exhibitors will be notified 10/17/18, and sent a coupon code for the $100 booth fee discount. Early Bird booth fees are to be paid by 10/28/18. The Early Bird discount is available for these CRV Colorado festivals:
  • June 8-9        Denver Berkeley Park Art & Music Festival - in trending Central Denver
  • July 6-7         Colorado Springs Art & Music Festival - at America The Beautiful Park 
  • July 20-21     Salida Riverside Art & Music Festival - on the banks of the Arkansas River
  • Aug 10-11     Denver Sloan’s Lake Art & Music Festival - a featured "Denver Days" event
  • Sep 21-22     Parker Art & Music Festival - In the center of downtown Parker, a suburb of Denver
This Colorado Springs show is held at the Colorado Springs premier city park "America The Beautiful Park," at the base of Pike's Peak. You can see images of this stunning festival venue with a 65' rotating water fountain on our Facebook page. If we can help make your Colorado Springs experience more pleasant in any way, please email the Festival Director. Contact info is below.

Website: www.ColoradoEventsandFestivals.com
Facebook: www.facebook.com/coloradospringsartandmusicfestival


FESTIVAL DATES & TIMES
Saturday, July 6....10:00am to 7:00pm and Sunday, July 7....10:00am to 4:00pm
Setup: Friday, July 5...10am - 6pm. Notify the Festival Director for late or Saturday set up arrangements at 303-916-5711.

JURY NOTIFICATION
Artists are notified within 1 day after the jury concludes.

AMENITIES
We want you to have an enjoyable show in Colorado Springs! If you would like a particular booth space location please mention it on your application. Enjoy the Artist's Coffee and Continental Breakfast Saturday and Sunday morning at 9-10 am. Friendly booth sitters will be available.

TAX LICENSE & INSURANCE
The following items are required if you accept the jury invitation. They will be verified at check-in. The Show Director does not keep them on file.

The show management has insurance that requires exhibitors to also have valid event liability insurance. A weekend show policy is easily available at low cost at www.ACTinsurance.com. You can obtain the insurance for $39 for one show or for multiple shows. Our shows are registered with them and it's an easy procedure.
  • The "Additional Insured" is Creative Resources And Venues, 7550 S. Blackhawk St. #11201, Englewood CO 80112. The "Certificate Holder" is City of Colorado Springs.
The Colorado Special Event Vendor Tax License ($8) is required to exhibit in Colorado and Form #DR0589 and is available from the CO Dept. of Revenue at: www.colorado.gov/pacific/sites/default/files/DR0589.pdf . It can take 3-6 weeks to receive the license, by mail (it's not available as an online service as of this writing). If you are late to apply for the license, your name will be added to the exhibitor list turned in to the City Clerk.
Do not send the license or insurance document to the Show Director, it is verified at check-in.

JURY INFORMATION
Our jurors will select high quality fine arts and crafts that appeal to a diverse audience. Jurors will view images along with Artist Statements. Images should be of individual artwork so jurors can determine the quality of quality of craftsmanship and materials. Jurors look for a high level of professionalism and consistency of style. We suggest at least 3 tiers of pricing so that you can be successful selling at the festival.

Booth display image should be of the exhibitor's booth and displayed product only. If no booth image is available a group showing of artworks on display may be submitted. 

WAITLIST
An artist may be placed in the "Wait List" category if accepted by the jury but another artist has also been accepted with very similar work. The artist with the earlier application date will be invited and the 2nd later application artist will be waitlisted. If the invited artist with the earlier application declines their invitation to exhibit the waitlisted artist will be notified immediately after the purchase deadline and will have 7 days to accept and pay their booth fees.

BOOTH INFORMATION
This is an outdoor show. Exhibitors must provide their own weather resistant booths. Booths must be weighted with a minimum of 40 lbs. weight at each leg support (no cement blocks or uncovered plastic containers are allowed). Booth sites are mostly level, but some shims may be needed. All of the booth sites are easily viewed by the attendees and are within the parameters of the park.
Corner booths will be assigned according to your booth fee payment date. We cannot guarantee a corner unless you include it with your Zapplication reservation. We suggest booth fee payment as soon as you are notified of acceptance. If you would like the same location as a previous year, note that on your ZAPP reservation.

ELECTRICITY
Electricity is not available to exhibitors at this festival. Silent use generators are allowed on a case by case basis. Contact the Festival Exhibitor to discuss.  

CHECK IN & SET UP
Set up time: between the hours of 10am and 6pm on Friday. Set up is moderately easy. Exhibitors can drive into the park on a wide sidewalk and park to unload near their booth (15' - 40' distance). Exhibitors can stay after 6pm to set up on Friday (security will be on site).


LATE CHECK IN & SET UP
If unable to set up within the posted times, please call to notify the arrival time so that arrangements can be made for a Saturday check-in between 8:00 and 8:30, booths need to be set up by 10:00am Saturday.

EXHIBITOR PARKING
Exhibitor parking is near the park, about a 1/2 block walk. RV parking is available.

BREAKDOWN
Breakdown begins Sunday at 4:00 pm. Vehicles may be parked alongside the park beginning at 4 pm. All booths must be removed by 7 pm.

WEATHER / ALTITUDE
Colorado Springs has "front range" mountain weather. July is usually dry but occasionally it can get windy with high gusts of wind and brief rains may pass through. Bring your own supply of water to stay hydrated. The altitude is 6,035' and combined with the heat and sun, can cause dehydration.

FESTIVAL TERRAIN / DOGS
The booths will be on the mostly level ground on grass. Some park spaces may require minimum shims. No stakes are allowed in this city park venue. Leashed dogs are allowed in the park.  Contact the Festival Director if planning to bring a pet.

SECURITY
Security officers will be present during the evening hours (8 pm until 8 am), Friday and Saturday. Creative Resources And Venues, Colorado Event Design, the Festival Directors, and the City of Colorado Springs, and its employees are not responsible for lost or stolen items.

LODGING
Please secure your lodging as soon as possible. Colorado Springs is a tourist destination and has numerous motels and other accommodations including B & B's, a hostel and campgrounds. Sorry, we have been unable to secure artist discounts due to the availability during tourist season.

SHOW CANCELLATION
The show policy is “Rain or Shine”. In the case of unexpected “Acts of God” or unforeseen situations that closes or prevents the event being held, no refunds will be issued.

REFUNDS
After booth fee payment is received refunds will not be granted.

ART CATEGORIES
All categories refer to art that is crafted by the artist. Reproductions are allowed and must be of the Artists original work and the quality that jury has accepted (see Rules of Show.) Exhibitors are encouraged to contact the Show Director with any questions of eligibility.
All work must be handcrafted by the artist. Submissions that are juried and accepted in any of the following categories will be inspected at shows for compliance. Please contact the Festival Director if unsure about which category is best.
Up to 3 applications may be submitted. If the artist is accepted in all categories, and wants to show all categories of work, the artist must purchase a 10x10 for each category or combine the categories in a 10x20 booth. Special circumstances may apply, please contact the Festival Director.

Artisan Crafter: Agricultural products, gourmet items, freshly prepared foods, bakeries, beverages, bath/body, health/wellness, flowers and garden, children's clothing and toys, pet items. Please note: all edible items for sale must be packaged for consumption. If your product is not listed contact the Festival Director for consideration.
Ceramics: Original clay work other than jewelry is accepted in this category. If multiple pieces of the same design are displayed each piece must be signed. Ceramics of any size may be displayed.
Digital Art: This category includes any original work for which the original image, or the manipulation of other source material, was executed by the artist using a computer. Wall displayed work in this category must be in limited editions, signed and numbered on archival quality materials, with the exception of bin artworks (see Rules of Show.) Traditional photographs taken through a digital media should apply in the photography category.
Drawing: Works created using dry media including chalk, charcoal, pastels, pencil, wax crayon, etc. or from the fluid medium of inks and washes applied by pen or brush are to be entered in this category.
Fiber: All work crafted from fibers including basketry, embroidery, weaving, leatherwork, tapestry, yarns, natural materials such as hemp. No machine tooling, machine-screened patterns or other forms of mass production are permitted. No factory produced wearable items, regardless of additional modification or enhancement by the artist, may be exhibited.
Glass: No forms of mass production are permitted.
Graphics and Printmaking: Printed works for which the artist's hand manipulated the plates, stones or screens and which have been properly signed and numbered as a limited edition may be entered in this category. Signed quality reproductions of an original print are allowed.
Jewelry: No commercial cast, molds or production studio work is allowed.
Metalworks: Includes all non-sculptural, non-jewelry works crafted from metals. No production studio work is allowed.
Mixed Media: Works that are both 2 and 3-dimensional, that incorporate more than one type of physical material to produce. Includes non-sculptural work as determined by the artist. Reproductions of the original art are allowed according to Rules of Show (see above).
Other: Exhibitors may submit works for jury consideration that are in a category not listed. Artists are invited to contact the festival director with any questions.
Painting: Works created in oils, acrylics, watercolor, etc. are in this category. Reproductions in the form of quality giclees are permitted and must be hand signed by the artist. Reproductions of the original art are allowed according to Rules of Show (see above).
Paper: Original, hand made paper, paper artworks and objects made of paper. Decorations, handles and bases may be manufactured but may not comprise more than 25% of the artwork.
Photography: Photographic prints made from the artist's original image, which have been processed by that artist, or under his or her direct supervision. Photographers are required to disclose both their creative and printing processes. Only fine art prints are to be displayed. Commercial works may be displayed on a small free standing table in portfolio form only. Reproductions of the original art are allowed according to Rules of Show (see above).
Sculpture: Three dimensional work done in any medium. Show management will help facilitate installation needs. Contact the Show Director if special needs must be considered for installation of large sculpture
Wearable Art: Original works that are made by hand. Decorations may be manufactured. Manufactured clothing with unique applied art will be considered.
Wood: Original works in wood that are hand-tooled, machine-worked, turned or carved.


Rules/Regulations

Rules of Show
Please read carefully. Rules insure safety of guests and exhibitors, and to maintain fairness of the jury process, and are enforced by show management. If your category is not listed contact the Festival Director for consideration, or apply in the Other category.

1. All work must be original, handcrafted work. Reproductions are allowed according to category descriptions, and must be hand signed and have a protective wrapping. 2-dimensional work that is displayed on booth walls must be framed, matted or stretched; and must be original work or quality giclee’ prints.

2. All work must be designed and executed by the accepted artist or under direct supervision of the artist.

3. No more than two artists may collaborate on artworks exhibited in one category. Both names must be included on the application.

4. Up to 2 exhibitors may share a booth and each exhibitor must submit an application with required images. Both exhibitors pay an application fee and will be juried individually. A 2nd fee is added to the booth fee.

5. Exhibitors are responsible for collecting and reporting sales tax. Exhibitors are required to display a valid year Colorado sales tax license and event liability insurance policy.

6. Artist must be present with their work for the entire two days of the festival. Representatives may not attend in place of the artist; an exception may be made if there are extenuating circumstances that are to be submitted to the Festival Director.

7. Artists may only show work in their juried category and the style and quality of exhibited items must represent the body of work selected by the show jury. New works may be displayed if they are in the jury invited category and of the same quality of work. The exception is: 25% of the total body of work exhibited may be other than the declared category. Example: a “Sculpture” category exhibitor that wants to display their paintings may use up to 25% of their booth space for paintings.

8. Prints must be signed, matted and sealed in a protective wrapping and presented in Artist’s bins or another attractive form of containment. Reproductions of original artworks in all categories are allowed and must be of the Artists original work and the quality that the jury has accepted.

9. Check-in must be by individual artist, exceptions can be made with reasonable explanation. Artists are required to be on site during the hours of the show. Under special circumstances only, on a case by case basis, an exhibitor may request that a representative be allowed to stand in for the artist during the festival hours.

10. No stakes are allowed in shows that are in city parks and this is enforced. Booth sandbags or other appropriate wind resistance is required as a safety precaution. You will be instructed how to secure your booth if it does not have a minimum of 40# weights at each support, and the booth will be closed until it is secured. Weights are to be festival appropriate sandbags or cement filled pvc, etc. Plastic containers must be covered attractively and all weights positioned so that they will not cause someone to trip and injure themselves.

11. All exhibitors must have covered booths with the exception of those who display artworks that have the weight to resist wind gusts. Exhibitors must notify the Festival Director to discuss display if are planning to exhibit without a booth. If your display setup is not considered secure you may be asked to take appropriate measures. We strictly enforce this rule so that damage does not occur to neighboring booths.

12. Exhibitors will be required to move their vehicles promptly after unloading exhibit materials so that another exhibitor can unload. During the show, parking area descriptions will be provided and exhibitors will be required to move their vehicle if parked too close to the festival site.

13. Exhibitors have a 2'x10' space behind their booth to store additional artworks to replenish those sold. Storage behind the booths must be kept visually appealing. Exhibitors may be asked by festival hosts to tidy their area.

14. Artists may display commercial samples of their works that have not been juried, in portfolio form only.

15. Security officers will patrol the festival site between the hours of 7pm and 7am. Items left in the booths must be boxed or covered securely. Artists are responsible for proper insurance and protection of work, booth and display. Festival management and the host city is not responsible for lost or stolen items, or for damage to work or booth and display due to weather or unrelated incidents.

16. Exhibitors are to leave their space clean and free of debris when exiting the venue at the end of the show.

17. Exhibitors may not display or sell products that can be considered weapons, such as knives, guns, bows and arrows, axes, machetes, and others to be determined on a case by case basis. Exhibitors who display such items will be given a warning and required to remove the items from the booth.

18. Show policy is “Rain or Shine”. Please be prepared to accept a guest into your booth for a passing rain shower as it may only be a short time. In the event of an "Act of God" or an unforeseen situation occurs that forces a cancellation by Colorado Event Design or the City of Salida, exhibitors will be issued a 2018 "Acceptance Guarantee" that will assure their jury acceptance into a future show of choice.

19. After booth fee payment is received refunds will not be granted. Received exhibitor funds are immediately allocated for pre-paid advertising and infrastructure costs. In case of emergency and a refund is requested, a booth fee credit for one of our future shows may be considered (we produce 5 in Colorado), on a case by case basis.



Booth Information
FEES
Jury Fee: $35   Booth Fee: 10x10: $395 / 10x15: $560 / 10x20: $750 
Shared Booth (limit 2 exhibitors): Add $150 
Corner site: add $50.   Electricity is not available. 

Shared booth: Artists may share a booth and must be juried individually. Each applicant will be notified individually. Upon acceptance of the jury invitation, one artist should purchase (1) booth and (1) shared artist fee. (2nd exhibitor is $150).

LATE APPLICATIONS
Contact the Festival Director for information about late applications. They will be reviewed and sent to jury if there is availability in the category.  Email: Dannatullis1@gmail.com


BOOTH PURCHASE 
Exhibitors that have been invited to exhibit by the jury may purchase their booth products on Zapplication by credit card. 

VIEW LEGAL AGREEMENT

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