Event Information

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Mayfaire by-the-Lake 2019

Location:
Lake Morton Park, Downtown Lakeland, Florida
Lakeland, Florida, Florida (South)

Phone: 863-688-7743 x237
Event Dates: 5/11/19 - 5/12/19
Application Deadline: 3/1/19 Midnight EST
79 day(s) and 17 hour(s) remaining


REQUIREMENTS:


Images: 4 (a booth shot is required)

Fee (Application Fee): $40.00

JURY DETAILS


Event Summary
Mayfaire by-the-Lake is a juried, fine arts festival held on the shores of Lake Morton in downtown Lakeland, Florida. This two-day, free community festival, traditionally held on Mother's Day weekend, is a premier fine arts festival in Florida.  Attendance is approximately 70,000 and award money is $17,000.  We are celebrating our 48th year and have been voted the 45th Best Fine Art Festival on the Sunshine Artist 200 List in 2018.  

Please be sure to read all information.  Please be sure your artwork falls into the appropriate category.  We are considered a fine art festival and not a craft show.  All artwork must be handmade by the applicant.  Buy/Sell work is strictly prohibited. 

General Information
SHOW DATES: May 11 & 12, 2019, 9am-4pm
APPLICATION DEADLINE: March 1, 2019 Midnight EST
CONTACT: Mayfairebythelake@PolkMuseumofArt.org
WEBSITE: MayfairebytheLake.org


JURY DETAILS:
A panel of five experienced jurors selects the artists to be invited to participate in Mayfaire. Jurying is anonymous and based solely on the images submitted. Highest scores are invited to exhibit. Artists with next highest scores are offered the opportunity to be placed on a wait list.

Images submitted for jurying must NOT contain any identifying information (such as name or picture of artist in display image, email address, company name, etc.) This includes artists' signature in the images.

Musicians are juried separately by the Mayfaire Committee by submitting a sample CD and image of their booth.

JUDGING:
Show Award Winners are selected by ONE judge and selections are made without regard to category. Judging for all awards will be based on the overall quality of all work shown rather than that of individual pieces. Only original works are eligible for judging.

Musicians are not eligible for Show Awards.

GENERAL INFORMATION:
Begun as a crafts fair on the lawn of the Lakeland Public Library, Mayfaire by-the-Lake, coordinated by the Polk Museum of Art at Florida Southern College, has grown into one of Florida’s premier outdoor art festivals. Held on Mother’s Day weekend each year, Mayfaire is located on the shores of beautiful Lake Morton in downtown Lakeland, Florida. Artists set up on the grass on one side of the lake only.  Mayfaire is one of the largest and oldest outdoor art festivals in Central Florida.

In addition to the two-day art festival, the community celebrates Mayfaire Saturday Night with a family friendly event on the Frances Langford Promenade with live music, fireworks, and a 5K run.

IMPORTANT DATES:
Application open: October 1, 2018
Application deadline: March 1, 2019 (No late applications will be accepted)
Jurying starts: March 4, 2019
Jurying ends: March 8, 2019
Artist notifications sent out by: March 22, 2019
Accept invitation & purchase deadline: March 29, 2019
Show dates: May 11 & 12 2019, 9am-4pm


APPLICATION PROCESS
Complete your application online and pay the $40 administration fee.  ** Please note that how you enter your name in Zapplication is how it will be printed and used throughout Mayfaire. (ie., name tags, articles written by our local newspaper, artists' listings, etc.

Individuals requesting ADA accomodations must make the request on their application.  We will make every reasonable accommodation. Please be aware that all artist's booths are located on the grass.  

This year, we are unable to grant special requests for individual spaces.  Artists may request an AREA of the festival, such as the north/south side or spaces somewhere between X and Y.   Mayfaire is an outdoor art festival in Central Florida and we have very limited shade. 

Failure to respond by the March 29, 2019 deadline may result in the revocation of the invitation and an immediate invitation to an alternate from the waiting list. Applicants are responsible for keeping Mayfaire Coordinators advised via Zapp of effective mailing addresses and email changes.

ARTIST AWARDS:
Best of Show $5,000
Awards of Excellence 2 @ $2,000
Awards of Distinction 4 @ $1,000
Merit Awards 6 @ $500
Honorable Mention Awards 5 @ $200


ARTISTS AMENITIES:
Free web link at Mayfaire by-the-Lake website.
Extensive regional media coverage.
Social Media coverage  
Drive-thru check-in on Friday.
Easy curb-side loading and unloading.
Complimentary breakfast on Saturday morning.
Complimentary snacks and beverages provided.
Overnight trailer parking 4 blocks from festival site.
Limited booth sitting services.
Discounted hotel stays (while supplies last)

MEDIA CATEGORIES:
Clay
Digital Art
Drawing & Graphics
Fiber
Glass
Jewelry (Jewelry may be sold ONLY by artist juried in the jewelry category).
Mixed Media
Music (Sample CD mailed to Polk Museum of Art).
Painting-Oil & Acrylic
Painting-Watercolor
Photography
Sculpture
Wood

AWARD WINNERS:
If you received an award in the 2018 Mayfaire by-the-Lake, you are automatically accepted into the show under the same category.  Award Winners should contact the Mayfaire Office to receive the discount code to waive the administration fee.  You must, however, submit an application. Award winners are encouraged to submit images for marketing purposes.

Award winners will not receive preferential placement in front of the Library Lawn.

The Mayfaire Coordinators have the right to invite up to 5 fine artists to participate in the show.

Artists in the show will receive information packets in April 2019.  Information will also be available on the Mayfaire website.

LEGAL AGREEMENT:
I have read the rules of the Mayfaire by-the-Lake festival and agree to follow them. I further agree that the Polk Museum of Art at Florida Southern College, the Mayfaire sponsors, the City of Lakeland and the Mayfaire Committee will not be responsible or liable in any way for damage to work or injury to show participants.

Rules/Regulations
ARTIST RULES/SHOW POLICIES:
Mayfaire is open to fine artists displaying their own original work. No agents or dealers. Final interpretation of commercial status will be made by the Mayfaire Coordinators. Exhibitors' work must correspond to the images submitted for jurying. Only one medium category per booth space is allowed. The coordinators have the right to expel, without refund, any exhibitor who breaks these rules.

Artists are permitted to display only their own work in each space. A "two-person team" may share a space if their work is a joint effort. Such work will be judged as a single entry.

Artists may apply for more than one category, but a separate application must be completed for each category. Each application must include an administration fee and its own set of images.

Artwork must be in good taste and mindful of the show's intent and community's standards. Profanity, obscenity, or objectionable material will be removed.

Artists must provide and be responsible for their own tents, equipment, display racks, tables, chairs, etc. Displays must be strong enough to withstand winds, rain and crowds.

Staking anything into the ground or tying tents to trees, poles, or other City property is not allowed anywhere in Lake Morton Park or on the street. This includes anything that penetrates into the ground such as dog anchors. City employees WILL remove stakes and cut ties to City property.  Major utiltiy lines (gas, electric, cable, etc.) run underneath the lakeshore ground, therefore staking is NOT permitted for safety purposes.

Due to limited staffing and liability, Polk Museum of Art  at FSC cannot assist in the set-up and breakdown of artists' displays.  

Artists grant Polk Museum of Art at FSC the right to use submitted images for publicity purposes.

Artists must be physically present during the entire show and the booth staffed at all times. No proxy or stand-in exhibitors will be permitted.  Show times are 9 a.m. - 4 p.m.  Streets will open for breakdown at 4:30 p.m. or at the discretion of Polk Museum of Art Staff Members if streets are free of patrons.  Artists are not allowed to remove barricades on any street. 

All artists are responsible for collecting Florida Sales Tax, 7%, on all sales during the festival and must fulfill reporting requirements for the Florida Department of Revenue.

Artists must present a full booth, utilizing all wall space throughout the duration of the festival.

Jewelry may be sold only by artists juried into the jewelry category.

"Sale" signs are prohibited from being displayed.

T-shirts, posters, notecards/postcards, or other commercial merchandise may not be sold by any artist. Musicians will provide a relaxing and professional atmosphere and integrate smoothly with the artists and patrons of the show.  Musicians may only sell their own CD's.

REPRODUCTIONS POLICY:
Only original works are eligible for judging.

All reproductions whether framed or unframed must be clearly and individually labeled "REPRODUCTION" or "LIMITED EDITION REPRODUCTION."

Reproductions must be signed and numbered.

Framed reproductions may be displayed in browse bins and/or hung on ONE wall of the booth, not to exceed 10 linear feet.

All unframed reproductions must be displayed in bins.

Photographic negatives must be developed by or under the direct supervision of the artist.

Commercial items, "buy/sell," or work from kits are strictly prohibited.

Booth Information
Mayfaire by-the-Lake is located around  the shore of Lake Morton.  Artists' booths are located on the lakeshore lining the perimeter of the lake and on a flat, grassy area.  There is drive-thru check-in on Friday and easy curbside loading and unloading.

Any artist reqesting ADA accomodation shall make such requests in the applicaiton.  

Staking into the ground or tying tents to trees, poles, or other City property is not allowed anywhere in Lake Morton Park or on the street. City employees WILL remove stakes and cut ties to City property.  This include dog anchors or anything that penetrates into the ground.  Utility lines (gas, electric, cable, etc.) are located directly underground on the lakeshore.  This is for the safety of everyone.

BOOTH FEES:

Single booth (minimum size: 10' X 10')=$275.00
Single Premium booth (minimum size: 12'x12') located across from Library Lawn/Entertainment Stage = $325.00  (Only 11 of these available)

**To purchase a double booth space, please indicate quantity (2) at checkout.

Upon acceptance into the show, the booth fee(s) will be due.
*No electricity is available.

REFUND/CANCELLATION POLICY:
There is a strict no refund policy for the administration fee. A $250 per space cancellation refund will be given to exhibitors if they can be replaced by an artist on the wait list. Refund requests must be in writing (email is ok) and postmarked/dated no later than April 12, 2019.

Artists who do not show and do not cancel will not be invited the next year. Failure to be open for the entire show will have the same result. We are unable to issue refunds for applications made in error.
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