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Longs Park Art Festival 2019

Location:
Long's Park 1441 Harrisburg Ave; Lancaster PA 17601
Lancaster, Pennsylvania (Northeast)

Event Dates: 8/30/19 - 9/1/19
Application Deadline: 3/2/19 Midnight EST
81 day(s) and 10 hour(s) remaining


REQUIREMENTS:


Images: 5 (a booth shot is required)

Fee (Application Fee): $35.00

You can submit up to 2 applications for this show.

JURY DETAILS


Event Summary

THE LONG’S PARK ART FESTIVAL is recognized as one of the best outdoor fine arts festivals on the East Coast.  Over Labor Day weekend (Friday, August 30 – Sunday, September 1, 2019) volunteers and artists turn this beautiful city park into a prestigious outdoor art gallery showcasing unique, handmade fine art and crafts. Guests from the mid-Atlantic region (Washington, D.C., New York, Baltimore, Philadelphia, Wilmington, Harrisburg and Lancaster) come here to purchase works by their favorite artists and to discover their passion for artists who are new or unfamiliar to them.

The show is presented by the Long's Park Amphitheater Foundation, a 501(c)(3) nonprofit organization, dedicated to Enriching Lancaster through Art & Music. All Art Festival proceeds benefit the Art Festival and the Foundation’s Summer Music Series: a series of 13-16 summer concerts presented by award-winning musicians, offered free to the public at the Long’s Park Amphitheater.
 
We are proud and honored to have been voted Best of Lancaster County for 2018, one of the Top 50 Art Fairs nationally and one of the Top 5 East Coast Art Fairs for 2017 by Art Fair Calendar. (The rankings by Art Fair Calendar for the 2018 Top Art Fairs were not announced prior to Nov 26, 2018.)

Rick Faulkner, Festival Art Director
Bonnie St. John, Festival Operations Director
 



General Information

FOR OUR EXHIBITORS WE OFFER: 

  • An extensive social media campaign (Facebook, Instagram, Twitter) along with national and regional advertising to attract educated and knowledgeable buyers to the show
  • Two new media categories this year! Functional Art - 3-D creations which serve a purpose, and Upcycled/Creative Reuse - Art which uses found objects as the primary medium.   
  • A listing of all artists and links to all artists’ websites (or Facebook pages) on our webpage: www.longspark.org/art-festival
  • All participating artists are highlighted in the free Festival Directory given to guests at each gate
  • Opportunity to purchase additional low-cost four-color advertisement in the official Festival Directory
  • Easy set-up and load out. Vehicle access for loading and unloading at all booths during set-up and tear down
  • Ample, free on-site parking and overnight camping during the Festival
  • 24-hour on-site security in place from setup on Thursday until 9:00 PM Sunday after the show
  • Free cold beverages and snacks available throughout the weekend
  • Hot and cold breakfast buffet on Saturday and Sunday mornings
  • “Happy Hour” and dinner buffet on Saturday evening
  • Volunteer “Ambassadors" to attend to the needs of our exhibitors
  • Volunteer booth sitters available each day
  • Free exhibitor housing available through community hosts, offered on a first-come, first serve basis

 
JURY INFORMATION
Approximately 200 exhibitors are chosen by a panel of jurors who are experts in their fields. The majority of our jurors are artists and craftspeople who have exhibited in recent years at the Long’s Park Art Festival. The Jury meets as a group. The artist’s five images are projected simultaneously as the jury scores each application. Up to ten exhibitors may be named by the Festival Artistic Director for the purposes of show balance.
 
 APPLICATION DEADLINE
Applications for jurying must be submitted on or before March 2, 2019.
 
ARTIST NOTIFICATION AND ACCEPTANCE
Artist notifications will be emailed and posted to each artist's ZAPP profile no later than April 15, 2019. Please access your profile at that time in order to verify your status.
Acceptance and booth payments due no later than May 10, 2019.
 
CANCELLATION POLICY
All cancellation requests must be in writing (email is acceptable).
By June 15, 2019: A $50 processing fee will be retained for cancellations received by June 15, 2019. The remainder of the booth fee and the electric fee (if purchased) will be refunded. 
After June 15, 2019 through July 15, 2019: 50 percent of the total booth and electric fees (if purchased) will be refunded. 
After July 15, 2019: No refunds will be given for cancellations received after midnight, July 15, 2019.

We cannot make exceptions to our written cancellation policy.
 
DIGITAL IMAGES
Applicants must submit five color digital images via the ZAPP application process. Four images must show individual pieces representative of current work. The fifth image must be of the booth display that will be used at the festival with the full range of your work displayed.
The booth image shows the jury:
·         your body of work
·         the dimension and scale of the work
·         the overall continuity and presentation of  your current body of work. 
The booth image is an overview: you are not juried in for ALL work represented in the booth image.  You are juried for the body of work represented in the four images of your current pieces.  For example: If you are accepted in jewelry and you have sculptural work (non-jewelry pieces) in your booth image, the sculpture pieces may not be displayed or sold at the festival.
Do not submit booth images with any identifying signage or image of the artist themselves.  If your signature is visible on any of your work, please be sure to photoshop the signature out.
 
IMPORTANT DATES
Applications Open: Saturday, December 1, 2018
Application Deadline: Saturday, March 2, 2019
Jurying is conducted the weekend of March 23, 2019
Artist Notifications: Friday, April 15, 2019
Accept Invitation and Booth Fee Deadline: Friday, May 4, 2019
First Cancellation Deadline: Saturday, June 15, 2019
Final Cancellation Deadline: Saturday, July 15, 2019
Booth Assignment Notification: Saturday, July 6, 2019
Show Set Up: Thursday, August 29, 2019; 9 A.M. to 7 P.M.
Show: Friday, August 30, 2019; 10 A.M. to 6 P.M.
          Saturday, August 31, 2019; 10 A.M. to 6 P.M.
          Sunday, September 1, 2019; 10 A.M. to 5 P.M.
 
 
MARKETING
Our Marketing efforts include:
•      Both local (Central PA) and regional advertising and marketing to major metropolitan areas (Philadelphia, Baltimore, Washington, D.C., & Wilmington) targeting culturally sophisticated households who are likely buyers of art
•      Targeted social media marketing on several platforms including Facebook, Twitter and Instagram
•      Free e-postcard for exhibitors to send electronically to their customer base
•      Free USPS post cards available for artists’ own mailing lists
•      Low cost color photo ad in our Directory to draw attention to your work
  
MEDIUM CATEGORIES
 
Category Definitions:
 
You may apply in more than one category, but you must submit a separate application and separate images for each media. If you apply in more than one category, only the booth slide may be repeated. PLEASE NOTE: If you are accepted, you may exhibit only in that category for which you have been juried in. Artists may not apply more than once in the same category.
 
Emerging Artists: Select this category if you are applying as an Emerging Artist. DO NOT choose any other medium category! Please see the additional requirements in the last section below for this category.
Ceramics: All original clay work such as wheel-thrown, slab, etc. is acceptable. No machine-made or mass-produced work is permitted.
Digital: Includes original work created solely on a computer and work created such as scans or digital files. All pieces must be signed, numbered and dated in a limited edition.
Drawing: Original compositions that are drawn by the artist’s hand incorporating ink, wax, crayon, charcoal, pastel, pencil, etc.
Fiber - Decorative: Work crafted from fibers including basketry, embroidery, weaving, leatherwork, tapestry and paper making. No machine-tooled, machine screen patterns or other forms of mass production are permitted.
Fiber - Wearable: No factory produced wearable items, regardless of additional modification or enhancement by the artist are permitted.
NEW CATEGORY! Functional Art:  3-D creations which serve a purpose such as implements, furniture, dollhouses, wind chimes, kaleidoscopes, etc.
Furniture: Work where the primary intention is functional, including clocks and lamps. All media are included.
Glass: Blown, cast, leaded and/or lamp work that has been handcrafted by the artist.
Jewelry, Non-precious: Work designed and made by the artist from non-precious metals and/or other materials such as glass, clay, paper, fiber, wood, leather and polymer clay. Jewelry may only be submitted in the jewelry category. Only artists accepted in the jewelry category may display and sell jewelry.
Jewelry, Precious: Work designed and made by the artist from materials including 14k gold, 14k gold and precious stones, sterling silver and precious stones, and enamel on 14k gold. Jewelry may only be submitted in the jewelry category. Only artists accepted in the jewelry category may display and sell jewelry.
Leather: Work where the primary material is leather, including belts, handbags, and sculptural work.
Metal: Functional and sculptural work where the primary material is metal. No mass-produced production work is permitted.
Mixed Media, 2D: Work that incorporates the use of two or more materials combined in a single original work.
Mixed Media, 3D: Three-dimensional work that incorporates multiple materials combined in a single original work.
Painting, acrylic or oil:  Original compositions that are created by the artist’s hand in oil or acrylic. At least 50% of the booth display must be original artwork.  Reproductions or giclées may not exceed editions of 450. Artists selling reproductions or giclées must clearly define their process to the public in their booth. For example: “Giclées are fine art digital prints made on inkjet printers.” 
Painting, watercolor: Original compositions that are created by the artist’s hand in watercolor. At least 50% of the booth display must be original artwork. Reproductions or giclées may not exceed editions of 450. Artists selling reproductions or giclées must clearly define their process to the public in their booth. For example: “Giclées are fine art digital prints made on inkjet printers.”
Photography: Work that includes all film and digital photographic processes which begin with a camera lens. All pieces must be signed, numbered and dated in a limited edition.
Printmaking: Original work where the artist’s hand has manipulated the plates, stone, blocks, or screens. All pieces must be signed, numbered and dated in a limited edition.
Photocopies, giclées, or offset reproductions are not permitted.
Sculpture: Three-dimensional works incorporating any materials are carved, molded, constructed or cast.
Wood: Original work that has been hand-tooled, machine-worked, turned or carved by the artist.
NEW CATEGORY! Upcycled/Creative Reuse - Art which uses found objects as the primary medium.  Works can be either two or three dimensional but must use a minimum of 75% recycled or reused materials.  Artists must demonstrate that they have substantially transformed by-products, waste materials, useless and/or unwanted products into new works of art.  


MULTIPLE APPLICATIONS
Only one application per artist per medium is permitted.  Artists may apply in more than one medium.  Each application must use appropriate and separate images. A separate application must be made for each medium and a separate application fee will apply to each.
 
PETS
As we do not allow our guests to bring their pets into the Festival grounds, we feel strongly that our exhibitors should not bring their pets either. However, if bringing a pet is necessary, your pet must be leashed or crated at all times, even during non-Festival hours. (On--duty service animals are always welcomed at the Festival.)
 
SECURITY 
The Long's Park Art Festival is held within a fenced area of the park with 24-hour security starting Thursday morning of setup until 9 PM Sunday evening. Artists must close their tent completely overnight so that no artwork is visible or accessible from outside the tent. 
 
TERRAIN
More than half our booth spaces are under trees. The terrain varies from blacktop to grassy or a combination of both. Please come prepared to set-up on an uneven surface. Split-rail fence posts are along both sides of the paved pathway and may fall within your booth space. While we have arranged our booth spaces to avoid this as much as possible, some booths (especially double spaces) may still have one or two fence posts within the space. These posts may not be removed!
 
WAIT LIST
Wait listed artists are invited as cancellations ocur in that particular medium.
 

2019 LONG’S PARK ART FESTIVAL
EMERGING ARTIST PROGRAM

 
Emerging Artists

The Festival would like to encourage the next generation of artists. By participating in the Long’s Park Art Festival, the selected Emerging Artists will be introduced to an established art market attended by an audience who appreciates and supports the value of quality art. We invite recently graduated student artists, artists in the early stage of their art career, or those who have made a recent career change to the visual arts to apply to the show. Artists are only eligible to be considered “Emerging” for two consecutive festivals.  Emerging artists will pay a reduced booth fee. 
 
To be considered as an Emerging Artist, please complete the Zapp application and additionally send an email with “Emerging Artist Submission” in the subject line to Rick Faulkner, festivalartdirector@longspark.org. Your email should explain your educational attainment, current career, business goals and steps you have taken to pursue your goals, as well as information on any similar shows in which you have exhibited. Current resumes are also helpful in the Jury’s evaluation of your application. There is no age restriction on emerging artists.
 
 
EMERGING ARTIST PROGRAM DETAILS
Artists who have previously exhibited at the Long’s Park Art Festival as a regular artist are not eligible for the Emerging Artist program.
 
Emerging Artists are subject to all the rules, conditions and expectations as our regular artists and receive all the benefits of a regular artist.

All exhibitors, including Emerging Artists, must have a PA sales tax number.
 
Artists selected in this category may participate in the Emerging Artist Program for up to two consecutive years. Acceptance for the second year will be based on jury review and is not guaranteed. 
    
Each accepted artist will be provided a 10 x 10 tented booth, electric service and a fire extinguisher (if you do not have one of your own). A booth fee of $450 will apply. The artists will be responsible for their necessary display materials such as table and wall coverings. Means of completing cash and credit card sales transactions are the responsibility of the artists.
.
DEFINITION
We define an “Emerging Artist” as someone who is accomplished in their chosen media but in an early stage of their career showing and selling at the high-end art festival or art market.  Our Emerging Artists may have five or fewer previous show experiences. (Please list them at the end of the application.) Emerging Artists must have a sufficient body of work to show and sell at our three-day Festival.  
 
THE LONG’S PARK ART FESTIVAL RESERVES THE RIGHT TO DEFINE AND INTERPRET THE TERM “EMERGING ARTIST” AND TO ACCEPT OR REJECT ANY ARTIST FOR THE EMERGING ARTIST PROGRAM. ALL EMERGING ARTIST APPLICATIONS ARE SCREENED PRIOR TO JURY.
 
APPLICATION AND FEES
To apply as an Emerging Artist, choose Emerging Artist under "Select Your Show Specific Medium Category" on the Edit Application page. (It should appear as the first option.)

Your application entitles you to submit ONE medium (just as our regular artists). Multiple applications are permitted.


Application fee is $15. (YOU MUST APPLY COUPON CODE “EA19” WHEN YOU APPLY TO RECEIVE YOUR DISCOUNT.)
 
Booth fee for a 10 x 10 space is $450.
 
Booths will include: Tent, electrical service, booth sign, and fire extinguisher.
 
Be sure to answer the questions listed above in an email to the director.
 



Rules/Regulations

ARTIST ATTENDANCE
The artist or craftsperson whose name appears on the application must be the individual primarily responsible for the creation of the work. That person must be present for the duration of the festival. A collaborating partner, if listed on this application, must also be in attendance. No commercial dealers, agents or family members are permitted to represent the artist.
 
Each exhibiting artist must personally check in at registration, and be on-site for the duration of the festival.  Please do not apply if you cannot remain at the show throughout all published hours. If the artist does not register and personally attend the booth (except for reasonable breaks) during all published hours, the Festival reserves the right to close down or remove any booth in which the artist is not present. We reserve the right to refuse any application due to prior infractions. Picture IDs are required at check in.


CANCELLATIONS 
We understand that unforeseen circumstances may arise at the last minute. However, we cannot make exceptions to our written cancellation policy.
 
COLLABORATION
No more than two artists may collaborate on any work. Both artists must be included on the signed application. Both must be present all three days of the Festival.
 
EXHIBITOR STANDARDS

All work must be of original design, handcrafted, and produced under the direct supervision of the creator. The work exhibited and the booth must match the quality and style of the work as represented in the submitted digital images.
 
Jewelry may only be submitted for jury in the jewelry category. Only artists accepted in the jewelry category may display and sell jewelry.
 
For two-dimensional work, a minimum of 50 percent of the hanging artwork must be originals. All prints must be so marked, and bins must be kept to a minimum. If browse bins are part of the booth display, they must be shown as part of the submitted digital image of the booth.
 
Your booth image must reflect the total breadth of the work you will be exhibiting. We reserve the right to have you remove items from your booth that fall outside what was presented to the jurors through the booth image. If your booth image is not current with your present body of work, please give serious consideration to reshooting it.
 
INSURANCE
Proper insurance and protection of work is the responsibility of the exhibitor.
 
MULTIPLE APPLICATIONS
Artists MAY NOT apply in more than one medium with the same or similar body of work or where the same booth image is used (for example: Digital and Photography or Mixed-Media and Fiber). Should this occur, the Artistic Director will choose the appropriate category and inform the artist. Artists MAY APPLY in multiple media using appropriate and separate images for each application. A separate application must be made for each medium and the application fee applies to each.
 
NONCOMPLIANCE
Any artist not in compliance with the aforementioned standards, rules and/or regulations will be asked to leave the festival grounds immediately and will not be eligible for a refund. The decision of the Festival Directors is final and not subject to appeal or arbitration.
 
PROHIBITED ITEMS
Absolutely NO “buy-sell.” If you purchase items for resale, have your designs produced in a factory, or engage in other practices that violate the spirit of a fine art/ fine craft show, you will be required to remove your booth without a refund. No merchandise such as coffee cups, t-shirts, note cards, calendars or other items mass produced from an original piece of artwork will be permitted, including an artist's original design that has been transferred to merchandise such as tee-shirts, calendars, note cards, etc.
 

 


Booth Information

BOOTHS
Booth spaces are 10' wide by 10' deep. A limited number of double booths (20’ wide by 10’ deep) are also available on a first come, first serve basis. Because the festival is held in an outdoor park, exhibitors should be prepared to adapt to irregular asphalt pavement or grassy/dirt surfaces AND fence posts in their booth space. While we have realigned our booth spaces to avoid this as much as possible, some booths (especially double spaces) may still have one or two fence posts within the space. Fence posts may not be removed as per the Lancaster City Park rules.
 
All exhibitor tents must be white in color. Double-sized tents (20’ x 10') must be properly permitted as required by Lancaster City's fire code. The permit fee is typically included in any rented tents. Exhibitors bringing their own tents are responsible for securing a permit.

You may purchase a double booth space and erect a single booth in the space, leaving the additional space open or to be used for display. (Single electric rate would apply.)

BOOTH ASSIGNMENTS
We give preference in assigning booths to our artists returning from the previous year. However, due to circumstances in composing the show, no guarantee is made that the location will remain the same.  
 
BOOTH FEES
Single Booth (10' x 10') - $540.00
Double Booth (10' x 20') -$680.00
Our booths are priced PER ARTIST or COLABORATING PAIR. No sharing of single OR double booths will be permitted for separate applicants.
 
Single Booth Electricity - $80.00
Double Booth Electricity - $125.00
Electricity may be purchased for two-thirds of our booth locations. Booths 1 through 198 may be powered with up to 400 watts of electricity (800 watts for double booths). Visit our website (longspark.org) for a festival map. Most booths where electricity is available are within 50 feet of the electric box. You must provide your own extension cord to connect to an electrical box.   Booths on the inside circumference of the lake - Booth 199 through 312, may only be electrified by exhibitor supplied batteries. Generators are prohibited.
 
BOOTH SPACE USAGE
All exhibitors must confine exhibition and sales to within their 10’ x 10’ or 10’ x 20’ booth space. Outside space behind the booth may be used for storage of inventory, packing materials, write-up desk/area, etc. but NOT as additional display or sales space. Exhibitors may not encroach on the space of another exhibitor in any way.
 
EXCEPTIONS, SPECIAL REQUESTS, ETC.
We understand that our rules and procedures may not fit well with your needs. Please contact us to address the need for any exceptions BEFORE accepting our invitation to exhibit. Requests for exceptions and special requests after payment is made are subject to our Refund Policy.

FIRE EXTINGUISHERS
The Lancaster City Fire Code requires that all exhibitors must have a fully charged and currently inspected fire extinguisher. A NO SMOKING sign (which we will provide) and the extinguisher must be clearly visible within the booth throughout the festival. 
 
INCLEMENT /SEVERE WEATHER
The festival is open rain or shine. Exhibitors should be prepared for inclement weather. The festival directors reserve the right to close the festival due to potentially severe weather. There are no booth fee refunds for show cancellation due to weather emergencies. Artist must make sure their tents are properly weighed down in case of windy conditions.
 
INSURANCE
Proper insurance and protection of work is the responsibility of the exhibitor. Liability insurance must be carried by the exhibitor.
 
PAYMENTS
Booth payment must be made in full upon acceptance of our invitation to exhibit.

SALES
Artists retain all revenue from the sale of their work. There is no commission on sales. 
 
SALES TAX
All exhibitors are responsible for collecting and reporting PA Sales Tax of 6%. Only wearable apparel is exempt from PA Sales Tax. Artists must submit a Pennsylvania Sales Tax number to the Festival Director by July 31, 2019 so that this information can be transmitted to the PA Department of Revenue. No exhibitor will be permitted to set up without a sales tax number. A sales tax application can be found at https://www.pa100.state.pa.us/Registration.htm.
 
SET UP

Registration and set up is Thursday, August 29, 2019 from 9:00 AM - 7:00 PM. Upon arrival, you must check in at Artists’ Registration and proceed from there to your booth location for set up at your own pace. Should you arrive early, please allow our volunteers the time to properly prepare for the check-in process. Please do not begin your set up until you have checked in at Artists' Registration.  Around the clock security will be provided within the Festival grounds beginning Thursday morning and ending at 9:00 PM on Sunday.
 
If for any reason you will arrive after 7:00 PM on Thursday, please notify the Festival Directors.
 
TERRAIN
More than half our booth spaces are under trees. The terrain varies from pavement to grassy or a combination of both. Please come prepared to set up on an uneven surface. Split-rail fence posts are along the edges of the pavement.  Booths have been arranged so most single booths do not have posts within the center of the space.  Double booths may have a post (or two) within the booth space. Theses posts may not be removed!

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