Event Information

Pink Palace Crafts Fair 2019

Audubon Park
Memphis, Tennessee (South)

Event Dates: 10/11/19 - 10/13/19
Application Deadline: 7/15/19 Midnight CST

The application deadline has passed.


Images: 4 (a booth shot is required)

Fee (Application Fee): $35.00

You can submit up to 3 applications for this show.


Event Summary
47th Annual Pink Palace Crafts Fair
October 11-13, 2019
  • Largest juried arts and crafts fair in the Mid-South
  • One of the oldest and best crafts fairs in the country – 47 years
  • Supported by a large mixed media PR and marketing campaign
  • Shopping, demonstrating, food, entertainment and family activities
  • Thousands of shoppers over 3 days
  • Best of Show and Merit Awards
The Pink Palace Crafts Fair is the largest fundraising event for the Pink Palace Museum and one of the largest volunteer-run events in Memphis. 

Our mission: Educate the community about regional traditions in danger of disappearance, and  serve the public by preserving historical skills through handicrafts, demonstrations, tactical experiences, entertainment and communication of knowledge.


General Information
Festival Location
Cance Survivor Park located in Audubon Park, in Memphis, Tennessee is an open-air venue. The Pink Palace Crafts Fair takes place, rain or shine, on October 11-13, 2019.  It is located on the corner of Southern and Perkins Extended across the street from Theater Memphis (630 Perkins Extended). 
Festival Dates and Times
Friday, October 11 – 10AM-6PM
Saturday, October 12 – 10AM-6PM
Sunday, October 13 – 10AM-5PM
Important Dates for 2019
January 18– Application available on Zapp
March 31 – Deadline for application
June 15 - Booth fee deadline

May 10 - Second jury
July 15 - Second jury application deadline
August 23 - Second jury booth fee deadline

Booth sitting services, a Crafts Fair T-shirt, and coffee/fruit each morning from 8-9:30AM.
Monetary Awards
Best of Show and Merit awards winners will be notified on Saturday.
Craft Exhibitor Categories
All applicants will be classified in one of two exhibitor categories:
Juried Fine Crafts – Items submitted for this category must be individually handcrafted.  All designs should be original. All fine craft categories as well as two-dimensional artwork, including paintings, photographs and drawings are accepted.  Of the 2D work displayed, 75% must be original; 25% may be mechanical reproductions (i.e. prints). Commercially manufactured items are prohibited.  No imports, no products made from kits, and no non-original patterns or molds are acceptable.  No commercial resale or wholesale is allowed.  Jurors will circulate during the show to ensure that all work is in compliance. We reserve the right to request the removal of items which were not included in the application submitted to the jury.
Juried Handicraft – This category includes home craft and hobbyist. Items submitted for this category must be handcrafted.  Found items may be used in the craft. Commercially manufactured items are prohibited.  No imports, no products made from kits, and no non-original patterns are acceptable.  No commercial resale or wholesale is allowed.  Jurors will circulate during the show to ensure that all work is in compliance. We reserve the right to request the removal of items which were not included in the application submitted to the jury.

Regarding Collaborating Artist
If you are submitting an application as a collaborating artist/partner, you must submit the name(s) with the application.  Here is how to submit your application as a collaborating artist – Go to “My Profile” first.  Enter one of the two collaborating artists as the primary contact in the profile form.  After completing the information requested, there is a section at the bottom of the profile page to enter the collaborating artist name(s).  This information is carried over to the application for purposes of identifying a collaborative effort.  You may not add a partner after the jury.  If you have any questions, please call the Pink Palace Crafts Fair office before submitting your application.
A limited number of booths located in the big tent will have electricity available and will be given on a first come first serve basis.  There is an additional charge for electrical services.  Booths that are not able to have electricity may only be electrified with exhibitor-supplied batteries (no generators allowed).
Craftsman Participation
Vendors are expected to be present during all hours of the fair. Craftsmen leaving the grounds prior to closing of the fair on Sunday afternoon without conferring with the chair person (s) of the event will not be allowed to return to future events.

There are numerous hotels/motels in the area; however they fill up quickly.  We strongly recommend that you book a room when you are first accepted.  Check our website at www.memphismuseums.org  under Pink Palace Crafts Fair for a listing of accommodations.
Artist Check-In and Set-Up
Wednesday, October 9 – 11:00 – 5PM
Thursday, October 10 – 11:00 – 7PM


Permitted Work/Mediums
A.  The Fair is open to and welcomes all individual artists and collaborators who make their own original fine art and/or fine crafts by hand. All work must be original and must be made by the artist, or jointly by the collaborator, who is/are present at the Fair. 
B.  We accept the following mediums:  acrylic, ceramics & ceramic sculpture, glass & glass sculpture, jewelry, metalwork & metal sculpture, musical instruments, oil, papermaking & book arts, pastel/pencil/charcoal, pen/ink, photography (standard & digital) printmaking, stencil, stonework & stone sculpture, tempera, textile/fiber/leather, watercolor, and woodworking & wood sculpture, and found objects.  If you believe your work is appropriate for the fair but does not fit neatly within one of these categories, we also offer a mixed media category & other category.  Ceramic works must be handmade by the artist.  If multiple pieces of the same design are displayed, each piece must be signed.  If you have a question regarding whether your work would be appropriate for the fair, please contact the crafts fair office at friends@memphistn.gov

C.  Only artists accepted in the jewelry category may display and sell jewelry.  Additional jewelry may only be submitted for jury in the jewelry category.
Prohibited Items
 The following items are NOT permitted at the Fair:  any work that is not your own or that you did not make by hand, imported items, commercially manufactured items, items manufactured in production houses, buy-and-sell items, and kit-made or pattern-made items.  If you are found to be selling any of these items at the Fair, you will be asked to leave the Fair.  Please respect the purpose and integrity of our Fair.

2019 Pink Palace Crafts Fair
General Policies
  • Craftsmen or a collaborator directly involved in design and production must be present for the complete duration of the Fair to sell and meet the public. Sales representatives are not permitted. Having customers meet the Craftsmen is a feature of the Crafts Fair and is advertised to the public. Booths must be set up on time; opening late or closing early is not allowed. Exhibitors must bring enough stock for the entire show. All participants must be 18 or older to enter.
  • All cancellations must be in writing (mailed to the address given). Those accepted for the Fair may withdraw from the Fair any time before August 1. A nonrefundable $100.00 processing fee will be charged. From August 1 to September 1, a dropout fee of one half the booth fee will be charged. After September 1, there will be no refund. If you paid though Zapplication and need to cancel before the deadline, Zapp’s handling charges will be non-refundable.
  • A $35.00 fee will be charged for returned checks. This may be cause for withdrawal of acceptance.
  • Food Vendors check in and set up on Monday, prior to the opening of the Fair, between 10:00 AM and 5:00 PM.  The grounds will close at 6:00 PM
  • Craftsmen may check in and set up on Wednesday, prior to the opening of the Fair, between 11:00 AM and 5:00 PM.  The grounds will close at 6:00 PM. Craftsmen may check in and set up on Thursday, prior to the opening of the Fair, between 11:00 AM and 7:00 PM.  The grounds will close at 8:00 PM.
  • All booths must be show-ready by 8:00 PM on Thursday, prior to the opening of the Fair.  In case of an emergency, you may make special arrangement by contacting the Craftsman Chairman. Crafts Fair runs from Friday – Sunday.  Vendors are expected to be present during all hours of the fair.  Weather exceptions will be announced by the Chairman.  Craftsmen leaving the grounds prior to closing of the fair on Sunday afternoon will not be allowed to participate in any future fairs.
  • You are required by law to pay Tennessee State Sales Tax. It is your responsibility to understand the Tennessee state sales tax laws and to pay the sales tax where applicable. The tax rate is 9.25 percent. If you have questions, please contact our TN State Tax office – Marilyn Vaughn - 931-685-1284 (Marilyn.Vaughn@tn.gov).
  • In the event of theft, vandalism, damage and/or loss of property, neither the Pink Palace Museum nor the Friends of the Pink Palace or their volunteers will be held liable. Insurance is the artist’s responsibility. A qualified guard service will be on the grounds at all times from 3:00 PM Wednesday through 8:00 PM Sunday.
  • No one will be allowed on the grounds before 7:00 AM Friday and 8:00 AM Saturday – Sunday, and one hour after the gates close each day. 
  • No vehicles or trailers will be permitted on the grounds after 9:30 AM each day of the Fair. The Park grounds are City property; our volunteer group is held responsible for damages. NO VEHICLES WILL BE ALLOWED ON THE GROUNDS OR UNPAVED PARKING LOT DURING INCLEMENT WEATHER. You will be advised when the Inclement Weather Rules apply, in which event we will make every effort to assist participants in setting up and vacating the area. We need your continued cooperation concerning this matter.
  • Do not take down, cut, lower, climb on, over or alter the perimeter fencing in any way. It is there to provide protection and crowd control. Anyone violating this policy will be subject to censor by the Crafts Fair Board.
  • All booth spaces are designated widths and lengths. All products and supplies must stay within this booth space.  (No exceptions) No boxes, storage containers, or displays are allowed beside, or in front of your booth space at any time. 
  • Booth locations are marked on the ground. The markings on the ground represent the corners of your booth/vendor space. It is important that these boundaries be observed when placing your tent/trailer to respect neighbors’ rental space and to ensure proper aisle widths.  Awning or extensions on tents must be free of any and all hanging display items. Nothing can be on the ground under the awning. No chairs in the aisles. Tents should have 50 pound weights on all 4 poles.  They should be suspended and not touching the ground. 
  • All vendors must display their identification sign, furnished by the Crafts Fair, on the front right hand corner of their booth viewed from the aisle.
  • The Fair site is owned and operated by the City of Memphis Park Commission and is governed by its ordinances.
- No pets are allowed on the grounds. 
- Craftsmen/Vendors may not bring alcoholic beverages.
- Craftsmen/Vendors are not allowed to camp on the grounds or in the parking lot.
  • Nametags and parking passes will be furnished upon check in.
- Nametags must be worn at all times during the Fair and are needed to enter the grounds.
- Parking Passes must be displayed in the drivers’ side windshield to enter the parking areas.
- There are two secured entrances open before, during and after the Fair each day.
- One parking pass per booth will be issued.
  • We would like to emphasize that our Fair is a family-oriented show. We reserve the right to request the removal of any item that we consider inappropriate. 
  • All merchandise ordered by customers is the responsibility of the craftsman. Each craftsman agrees to indemnify and hold the Friends of the Pink Palace, the Pink Palace Crafts Fair, and the Pink Palace Museum and volunteers harmless in regard to any liability arising out of the delay or failure of the craftsman to deliver merchandise ordered at the Pink Palace Crafts Fair.
Those exhibitors/concessionaires who do not comply with ALL of the above policies and the individual policies specific to their area, are subject to not being able to participate in future fairs. 
The Friends of the Pink Palace Museum is a support group for the Museum. These volunteers give their time and energy to ensure the best Crafts Fair possible. We welcome your constructive criticism, and we appreciate your cooperation and patience during the Fair.
Pink Palace Crafts Fair Inclement Weather Policy
In case of rain prior to the daily opening of the Crafts Fair each day:
1. The grounds will be closed to all vehicular traffic.
2. Crafts Fair volunteers will help craftsmen unload and transport items to their booths.  All available golf carts will be used.
3. A list of those needing help will be kept at the front gate on the entrance road.  It will be on a first come first serve basis.
4. Craftsmen and vendors will park in the free parking area west of the grounds.
In case of rain during the hours of operation of the Crafts Fair each day:
1. The grounds will be closed to all vehicular traffic.
2. Crafts Fair volunteers will help craftsmen transport items to their cars.  All available golf carts
 will be used.
 3. A list of those needing help loading will be kept at the volunteer booth in each tent.


Booth Information
Booth Information
We have booth space available outside on the grounds in which case, you supply your own tent.  We cannot guarantee that you will receive your first choice, so please indicate 1st and 2nd choice.  Booth space is assigned on a first paid/first allotted basis.
Outside space-you provide tent (10'x10')                          $360
Corner space outside                                                        $  75 (additional)
Memphis/Shelby County Vendor fee                                  $   8 (required)
Booth Particulars
  • 10’ X 10’ space
  • Storage space behind booth
  • Limited number of double & corner booths available; assignment based on first paid/first allotted basis.
  • Drive–up unloading, off-site parking
  • Number of booths: 200 +
  • Exhibitors must provide their own booth structures, which should be flexible to accommodate trees and irregularities in the park’s terrain and must be properly anchored.