Event Information

BACK TO PARTICIPATING EVENTS
CONTACT EVENT
Oregon Country Fair 2019

Location:
Highway 126, Veneta, Oregon
Veneta, Oregon (West)

Event Dates: 7/12/19 - 7/14/19
Application Deadline: 4/1/19 Midnight PST

The application deadline has passed.


REQUIREMENTS:


Images: 3 (a booth shot is NOT required)

Fee (Application Fee): $15.00

You can submit up to 20 applications for this show.

JURY DETAILS


Event Summary
Who We Are
The Oregon Country Fair is an annual 3-day festival offering the finest in entertainment, hand-made crafts, delectable food, and information sharing. It takes place in Veneta, Oregon, about 15 miles west of Eugene. We are in a wooded setting with our own water and communication systems, security team, recycling service and much more. The purpose is to educate and inform the public about choices in personal and community lifestyles, use of economic resources, and appropriate technology. The Oregon Country Fair creates events and experiences that nourish the spirit, explore living artfully and authentically on earth, and transform culture in magical, joyous and healthy ways.

Organizational Structure
We are a 501(c)(3) non-profit, charitable and educational organization with 7 full and part-time, year-round employees and a family of thousands of volunteers, crafters, and entertainers. We have a 12-member Board of Directors that sets policy and provides direction to the staff, both paid and volunteer. We are organized around several volunteer work crews who provide services ranging from building booths to taking tickets to publishing a monthly newsletter.

History
Started in 1969 as a benefit for an alternative school, the OCF has a rich and varied history of alternative arts and performance promotion, educational opportunities, land stewardship and philanthropy.

Find out more at http://www.oregoncountryfair.org/.

General Information

Application Process
Oregon Country Fair only accepts applications from individuals. Applications from businesses or groups of individuals will not be accepted. Collaborators must submit applications separately.

Collaborators
Any collaborator for the craft submitted in this application must submit a separate application. 
For example, if you and your spouse work together on this craft, your spouse must submit a separate application. All collaborator applications must receive a passing score for the craft to be admitted to the fair. Similar images and text may be submitted for all collaborators involved, but if collaborators work with different techniques and/or materials, please alter each application to clarify this distinction.

Description of Techniques & Materials
For your application, provide a description of the work required to produce the craft. Avoid descriptions that are too generic/broad or too narrow/item specific. Avoid words like “unique” and “one-of-a-kind.” This is the text that will be read to the jury as they view the images. Describe the materials, methods, and other techniques used to make your items. Please do not include biographical information, and please avoid passive verbs. (Use "I make pouches" rather than "puches are made.") The pronoun “we” is rarely acceptable as all applications must be submitted by individual artists, and the description should detail the individual applicant’s process and materials. Any single application seen as being submitted on behalf of a business, group, or team will be discarded.

Please submit 3 images for each craft. We recommend that the first image be a good shot of a single item or small group of items, the second be a close-up that reveals the quality of your work, and the third be a wider depiction of your wares (perhaps indicating how you would present them at the fair).

You will need to submit a separate application for each craft. There is a $5 discount for each application you submit after the first. Please use coupon code "2ndAPP" when selecting your application fee for all secondary applications. If you are applying with more than 1 craft, be sure they are indeed different crafts - e.g., lathe-turned woodwork and silver¬smithing. We consider technique before product, so wooden drums and ceramic drums would be different crafts. Someone working in fabric sewing might make many different products within the same craft such as adult clothes, baby clothes, dog clothes, etc. These would all be considered the same craft and should be represented with only 3 images.

Quality
Critique your images before sending them to us. The quality of your images may affect your score. Well-lit and well-composed images can significantly increase your chances for approval.

Anonymity
No information will be given to the jurors which could reveal the identity of the applicant. Make sure that your written description and images contain no names or other identifying information which could cause your work to be disqualified.

Samples & Ingestibles
Do NOT send samples. They will be discarded. EXCEPTIONS: If you are submitting herbal tinctures, herbal extracts, fragrances, or body care products, we will accept samples for the jury to test. Samples sent will not be returned. Since samples will be available to the jurors, the images submitted with your digital application should focus on your craft process. Please fully complete your ZAPP application, and then send your samples to the Oregon Country Fair office. Packages containing samples should be clearly labeled with your name and the number of the application to which they belong and shipped to:

Craft Inventory
c/o Oregon Country Fair
442 Lawrence Street
Eugene, OR 97401

Herbal tinctures and herbal extracts are the only ingestible items allowed for sale in craft booths. These items must comply with all applicable state and federal laws. Approved crafters of these items must supply copies of valid health department licenses and proof of insurance to Booth Registration prior to the fair. If you want to sell any other ingestibles, you will need to submit a Food Booth application for the Oregon Country Fair.

Esoteric Applicants
Esoteric applicants (psychics, mediums, tarot readers, and any other artisan whose work does not result in a material craft) should not use the ZAPP® application process. Please contact the Oregon Country Fair office for application materials.

Jury Process
A new jury is selected each year, made up of 6 professional artists, crafters, or trades people who do not exhibit at the Fair, but who are familiar with its philosophy and ambiance.

Jurors are asked to consider quality of the materials and finished product, uniqueness of composition and design, and appropriateness for our Fair. They are instructed to reject items which are not clearly hand-crafted. We ask the jurors not to let their perceptions of a craft’s marketability influence their scoring.

Scoring is on a scale of 1 to 10, with 10 being the highest score, and there are 6 jurors. Final scores are calculated by totaling all scores for each craft. The highest score possible is a 60 and the lowest a 6. New applicants with the highest scores are considered "approved"; however, that does not mean they will have space to sell. Official notification of the jury results will be emailed to you after the jury process is complete.

Cultural Sensitivities and Artistic Expression
In Consideration of Cultural Sensitivities and Artistic Expression: As our community considers matters of cultural sensitivities and the freedoms necessary for artistic expression, the complexity involved is recognized. For more information about the approved guidelines regarding cultural sensitivities and artistic expression, please refer to the Community Agreements in the yearly OCF Guidelines. Additionally, the Indian Arts and Crafts Act of 1990 is a law with information found at the Department of Interior’s web page: https://www.doi.gov/iacb/act.



Rules/Regulations
All items offered for sale at the Fair must be hand-crafted, hand-gathered, or significantly altered in a hand-crafted fashion by the individual artist or crafter whose name appears on the application. Applicants must be active in their craft, and have produced a substantial portion of what they will sell at the Oregon Country Fair within the last 12 months. Manufactured items, imports, and other mass-produced products are prohibited

The crafter plus the craft are what is approved by the Oregon Country Fair. Approved crafters may sell only items created using the techniques and materials that were included in the application and approved by the jury. The craftsperson must be at the fair all three days to sell the approved craft and must be the seller of the craft most of the time. Any collaborator for the craft submitted in this application must submit a separate application. Unless all collaborators are approved to sell this craft, the craft may not be sold at the Oregon Country Fair.

ALL APPLICATION FEES AND CHARGES ARE NON-REFUNDABLE

OCF Craft Specific Guidelines

Below are some specific examples which further define the key standards of the Oregon Country Fair. Please read through to locate any guidelines that apply to your craft.

Animal Treats:
Treats or other foods sold for animals must have ingredients, expiration date, and a sign saying that the treats are not for human consumption. If they are made with meat or meat byproducts, the kitchen must meet health department requirements.

Artwork, Original:
Items must be created by the approved crafter. Items copyrighted by others is an example of artwork that is not created by the approved crafter.

Artwork, Reproductions:
Commercially manufactured reproductions of the approved crafter‘s original art are permitted if original artwork of the same general classification is simultaneously displayed. Commercial reproductions may not be done in a way that creates an object substantially different from the original art. For instance, a painting may not be reproduced on a t-shirt, pen, or hat which is subsequently offered for sale. Commercially manufactured embroidered patches, even if from original art, are also not acceptable. If the artist uses their original art to hand-craft a substantially different reproduction, the item may be acceptable, but it should be submitted for approval during the annual craft jury.

Belt Buckles, Commercial:
Plain, unmarked commercial buckles must be attached to a vendor-made belt and may not be sold or displayed separately.

Belts, Commercial:
Plain commercial belts must be displayed and sold attached to an approved crafter-made buckle. Machine embossing is not acceptable.

Body Care Products:
Body care products include any product applied to one’s skin or hair, excluding soap (please see the soap standard) and the application of face paint and henna. Body care is comprised of many product lines. Each time a new product line is introduced, it is necessary to have that product line screened by the annual craft jury. Examples of product lines are eyeliner, lipstick, lotions, and bath salts. Commercially made (or manufactured) lotion base, soap base or any other commercially made body care base in any form is not permitted. (Note: a base oil such as almond oil is not considered a commercially made base.) Finished products using a blend of commercial ingredients must undergo significant transformation. This means using three or more ingredients unless the approved crafter can clearly show transformation with fewer. Products must have labels listing all ingredients. All labels must meet federal requirements. Artificial, imitation, or synthetic ingredients must be explicitly listed as such. For products that require molds, please refer to the glossary for molds. Approved crafters giving samples should be aware of the impact their samples may have on other vendors’ products. Spraying scents into the air is not allowed. Paper towels should be provided for people to remove lotions and salves before they move on to another booth. For products that have scents, please refer to the 'Scent' section for more complete information.

Books and Pamphlets:
Commercially published written works are permitted as long as the author is the approved crafter and another does not extensively illustrate the work. Authors are encouraged to sign and date each copy of their work sold.

Buttons, Badges, Pins, Stickers:
Each must be produced from the original artwork of the approved crafter. (see Artwork, Reproductions) 

Candles:
Refer to “Molds” for the use of molds. Container candles must only be sold in generic containers and must have a label that the containers (i.e., cups, glasses) are “for decorative uses only.” Gel candles may not be sold.

Clothing:
Commercial garments that are dyed, batiked, screen printed, appliquéd, heat transferred, etc. must be of basic generic design without details, adornments, or distinguishing features such as but not limited to cuffs, collars, pleats, tucks, ruffles or tiers. Complex garments will require greater approved crafter contribution. The artwork applied must be the approved crafter‘s original design or comply with the other applicable OCF standards (collage, computer art, etc.). Appliqué of commercial materials or designs may be acceptable if they are composed of multiple pieces incorporating an element of original design. Other commercially made or recycled garments may be used only if the garment’s original design or use is fundamentally altered. For example: jeans into a bag or skirt but not into shorts.

Computer Art:
Commercial computer art such as clip art, scanned art, or other commercial designs are considered as a commercial component of any created ware and must be significantly transformed in a way that makes the final product unique.

Collage:
An acceptable collage is a compilation of many images or items chosen by the approved crafter in a way that the finished item creates a completely new and different visual experience. The combination of these images should be the focus rather than any individual component.

Feathers:
Feathers may be purchased or collected following State and Federal guidelines. All feathers must be washed, treated and sanitized; if dyed, must be dyed with appropriate protein dyes. All crafts utilizing feathers must consist of a minimum of three (3) components. Feather items are to be permanently attached as components of the item(s) and all feathered items must be constructed in a manner that the completed item(s) are stand alone and detachable as in earrings, brooches or hair ornaments.

Flowers:
Fresh cut-flowers may be sold if you have wildcrafted or grown the flowers (no U-Pick). Potted plants must have been grown and nurtured by the approved crafter. The plant must be for sale in a generic pot unless the approved crafter has also made the pot.

Food:
No ingestible items may be sold in craft booths at the Oregon Country Fair. Herbal tinctures and herbal extracts are allowed when approved with appropriate documentation. See the 'Tinctures and Herbal Extracts' section for details.

Frames:
All artwork sold with commercial frames must be the original artwork of the approved crafter. Original artwork of the approved crafter may be sold in a generic simple frame. Approved crafters who make frames may use commercial art in the frames for display purposes only. The artwork must be removed at the point of purchase and cannot be part of the sold product.

Franchises:
No business that is a result of a franchise agreement is permitted.

Gathered Minerals:
No rocks and/or minerals, raw or tumbled, will be allowed. All current rock and mineral vendors are approved in exception of this rule for the duration of their continuous active status and must abide by the guidelines.

Hair Braiding:
This practice falls under cosmetology for which a license is required.

Hats:
Commercial straw or felt hats (or any commercially made hats) either decorated or undecorated, may not be sold.

Hawking:
Hawking is not allowed. Hawking is defined as offering goods for sale aggressively by calling out, or by making patrons feel personally confronted by wares. 

Jewelry:
Commercial components must be secondary to original handcrafted components. 

Beadwork: Stringing single strands of commercial beads will be allowed based on creativity of design, pattern, color and texture. Single strands of uniform beads are not allowed.

Earrings, Necklaces, Bracelets: Commercial bell caps, commercially made pendants, fetishes or ornaments, half-drilled beads on posts or commercial stud earrings are among the components that are NOT allowed unless they are incorporated in a handmade product which causes them to become secondary in the piece of jewelry.

Gemstones, In Settings: Any person using any item that contains a set “stone” must meet, at least one of the criteria below:
1. You must have cut the “stone”. You are then permitted to use a simple commercial setting.
2. You must have made the “setting”. You are then permitted to use a simple commercial stone.
No person will be permitted to use a commercial setting in which they have set a commercial “stone”. NOTE: The use of the word “stone” in this definition includes any type of material e.g. glass, acrylic, bone, shell, and other materials, not just “stone.” 

Gemstones, Unmounted: Unmounted stones not cut by the approved crafter must be displayed separately with a note to the public that such stones are for custom orders only. They may not be sold otherwise. 

Kits:
OCF does not allow products made from commercial kits.

Lapidary:
See the 'Gemstones and Gathered Minerals' section.

Molds:
Commercial representational molds are not allowed in the making of any product. Representational molds must be the original design of the approved crafter. Commercially made molds of generic shapes are allowed. Examples that are acceptable are squares, cylinders or pyramids. Commercially made molds of embellished geometric shapes or representational shapes are not allowed. These molds do not pass OCF standards. Examples that are not acceptable are teddy bears, angels, and flowers. Natural found objects are acceptable as molds. Man-made objects are only acceptable as molds if the object is a generic shape.

Mushrooms:
Raw mushrooms, grown or gathered, may not be sold in a craft booth at OCF.

Music: 
Commercial recordings of musical performances are only permitted by musicians contracted with OCF entertainment organizers. Complimentary sample or instructional recordings may be offered with the sale of instruments if approved by Craft Inventory. Amplified music is not allowed as demonstration.

Painted Objects:
Any commercial object painted by the approved crafter must be appropriately finished using a safe non-toxic paint, sealant or process. Items which may be used for food and beverages (mugs, bowls, platters, etc.) are not allowed. (Also see the pottery standard)

Patches:
Commercially manufactured embroidered patches, even if from original art, are not acceptable.

Plants:
All plants must be grown by the approved crafter.

Pottery:
Commercially produced bisque ware, greenware or ceramics are not acceptable. Pottery must be the original work of the approved crafter.

Promotional Items: 
Promotional items must meet OCF craft standards and pass screening by Craft Inventory on a case by case basis.

Product Safety and Durability:
All products must meet reasonable expectations of product life, function, and safety.

Quality:
OCF expects each approved crafter to bring his/her best work. No more than 20% of the wares presented should be seconds.

Raw Materials:
Raw materials such as feathers, wood, stone, clay, commercial beads, fabric, etc. are not acceptable for sale at the OCF.

Recycled Materials:
Because an item is recycled DOES NOT automatically make it acceptable. Any product using recycled materials must meet the standard for the craft that it is used in.

Scent:
Approved crafters should be aware that strong scents can trigger asthma and other health problems. The OCF requires approved crafters whose product may have an impact beyond the confines of their booth be sensitive to the impact of their products on other approved crafters and the public and to cooperate with reasonable mitigation requests. If mitigation is not successful, the approved crafter may be asked to leave.

Services:
Services such as bicycle repair, psychic readings, portrait sketches, etc. are acceptable. If a service requires a license, it is the approved crafter’s responsibility to provide approved license and to comply with all regulations of said license before setting up. Approved crafters must provide copies of any required license each year upon registration. Service providers should generally use the esoteric application process found on the OCF website.

“Shooting” Products:
Any product that shoots a projectile must be sold in a bag and have a disclaimer that it not be opened at the OCF. A note such as “Have fun at home!” is recommended.

Soap:
The only soaps allowed to be sold at the OCF are those that are made by the approved crafter using the saponification process. (No commercially made bases are allowed.) Products must have labels listing all ingredients. All labels must meet federal requirements. Artificial, imitation, or synthetic ingredients must be explicitly listed as such. For products that require molds, please refer to the glossary for molds. Approved crafters giving samples should be aware of the impact their samples may have on other vendors’ products. For products that have scents, please refer to the 'Scent' section for more complete information.

Sound:
The OCF requires that approved crafters whose product may have an impact beyond the confines of their booth be sensitive to the impact of their products on other approved crafters and the public and to cooperate with reasonable mitigation requests. If mitigation is not successful, the approved crafter may be asked to leave.

Stuffed Toys:
Commercially bought dolls, stuffed animals and toys may not be sold or included as a component in any product sold at OCF. They may be used only to display items made by the approved crafter. Also, commercial doll clothes can only be sold on an approved crafter made doll.

Text-Only Craft Items:
Craft items whose decoration is text only may only be sold if the text is applied by the approved crafter using a craft technique and the text has been significantly enhanced by the approved crafter.

Herbal Tinctures and Herbal Extracts:
Herbal tinctures and herbal extracts must be made in a commercially licensed kitchen as per government requirements. All sellers of tinctures or herbal extracts at OCF must provide licensure documentation (e.g. health department certificate) and a certificate of liability insurance to the OCF prior to the fair. If you are a booth representative, this documentation should be provided to Booth Registration in your registration packet. If you are not a booth representative, please provide this documentation to your booth representative so that they can submit it with the registration packet.

3-D Printing:
Items produced by a 3-D printer or “additive manufacturing” must be the original design of the approved crafter. They may not be facsimiles of any other object. Any programs used must also be the sole work of the member and not produced by a scan of any prototype of any medium or downloaded from any source. Additional handwork of an artistic nature must be part of the production process.

Booth Information
The booth assignment process is administered outside of the ZAPP® application process. Approved applicants will be contacted by the Oregon Country Fair to arrange for booth space.

Crafters pay a booth fee ranging from $75 to $180 plus $80 for each wristband available to them (overnight onsite camping credentials). Cost of space and amount of wristbands for a crafter depend on what space is awarded. A crafter can depend on at least two wristbands being available to them. Parking passes cost $20 each per vehicle for the weekend.

The OCF has a fixed number of booths. Approved crafters must find space to share in an existing booth. We hope applicants know someone who has offered to share. For the highest–scoring crafters, we reserve a number of booths to be occupied for one year only. These top scoring crafters are required to share the space with at least one other approved crafter needing space. These crafters will be notified by telephone as soon as possible, and registration materials will be sent only after we receive verbal acceptance of the offer to sell at the Oregon Country Fair. We hope that in their one year in this booth, these crafters can contact permanent booths to find space for future years.

Beyond this top tier, we usually approve a few more applicants. To help find space, we list them in our May newsletter, the Fair Family News, and we hope a current booth representative will contact them to offer space. Approved applicants may also advertise in our newsletter to obtain booth space. Beyond these few methods, there is little we can do to place approved crafters in booth space. If your craft is approved, it is your responsibility to find a booth representative in an existing booth at the Fair to agree to take you into their booth. You must have pre-arranged and registered space in a booth in order to sell at the Fair.
VIEW LEGAL AGREEMENT