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Halifax Art Festival 2019

Location:
Historic Downtown Riverfront Park Area
Daytona Beach, Florida (South)

Phone: 386-405-2140
Event Dates: 11/2/19 - 11/3/19
Application Deadline: 6/20/19 Midnight PST
89 day(s) and 19 hour(s) remaining


REQUIREMENTS:


Images: 4 (a booth shot is required)

Fee (Application Jury Fee): $40.00

You can submit up to 4 applications for this show.

JURY DETAILS


Event Summary
Greetings To You! The Guild of the Museum of Arts and Sciences in Daytona Beach, Florida welcomes artist applications to the 2019 Halifax Art Festival!

​The 57th annual Halifax Art Festival located in the historic downtown waterfront area of Daytona Beach is the 2nd oldest continual art festival in Florida. The Festival attracts over 45,000 art lovers annually, continuing its tradition of providing the community a showcase of fine artists, a Student Art Show for K-12th grade, as well as a children’s interactive art experience known as Little Van Gogh.  This Festival is presented entirely by the members of the Guild of the Museum of Arts and Sciences, a dedicated group of volunteers who work nonstop, yearlong, to provide artists with an exceptional opportunity to showcase their work. 

The two day festival features the juried works of over 200 artists, predominately of Fine Arts.  Artists booths, positioned on the street, back up to a grassy median dotted with palm trees. Artists may request booth spaces with either east or west facing views.  An east view includes food vendors, music, and children’s activities, while a west facing view includes shop and restaurant venues.

 International street cuisine and good old-fashioned festival food are available with Beach Street cafes and restaurants featuring Festival specials. There is live entertainment by musicians playing a variety of popular music.

 

General Information
FESTIVAL DATES and TIMES:
 
      Saturday, November 2nd   9 AM to 5 PM
      Sunday, November 3rd      10 AM to 4 PM

FEES:
 
     $40    Jury Fee
     $250  Competitive Fine Artist Booths
     $175  Noncompetitive Artist Booths
 
Late entry applications will have an additional $20 late fee. 

IMPORTANT DATES:
     June 20th    Application Deadline
​     June 21 - June 28th    Jury Panel Meets
     July 1 - July 3    Artist Invitations

     July 20th   All Payments Due
    August 30th  Deadline for 80% Refund of Booth Fee less $10 processing fee. No refunds will be given after this date.
 
ARTIST AMENITIES:
·         $40,000 Patron and Fine Art Cash Awards 
·         Saturday Night Pizza Party
·         Discounted hotel accommodations
·         "In-Booth Judging" of Fine Arts
·         Friday Registration and Set up begins at 2:30PM on November 1st, 2019
·         Saturday Morning Set up is available
·         Booth sitting
·         Morning coffee and bakery goods
·         Complimentary Parking
·         Festival Security Friday and Saturday nights
·         No additional charge for corners/ end booth locations

FESTIVAL ADVERTISING:    Extensive multi-media marketing campaign to the Volusia/Flagler area to reach locals and "snowbirds" as well targeting the I-4 corridor to include Orlando and Tampa.  Advertising includes Cable, Newspapers, Magazines, Outdoor, and Transit Buses, Radio as well as Internet and Social Media.  Budget provided by the Guild of the Museum of Arts & Sciences, the Downtown Development Authority, and Sponsors.

ARTIST AWARDS and PATRON DOLLARS:  $40,000+ Patron and Fine Art cash awards. Listing of prize awards will be posted on our website. Please check our website frequently for updates. We have an active and growing HAF Patron Program which provides patrons with HAF Patron Dollars. All artist exhibitors are eligible for Patron Dollars; however, only Competitive Fine Artists are eligible for cash prize monies.

JURY FEE and JURY EXEMPTIONS:  Please note that all applicants, except those with jury exemptions, must pay the $40 Jury Fee. 

Jury exemptions are for the 2018 HAF Fine Arts cash winners. We will contact exempt artists with a jury fee exemption code to use with their ZAPP applications.

TWO EXHIBITOR  SECTIONS:
Competitive, Fine Artists - Juried, judged for cash awards
Noncompetitive Artists - Juried, no judging for cash awards.

JURY PANEL PROCESS:  
​    
The Jury Panel will convene the week of June 21st to June 28th to select artists for the show. Artists will be notified of the panel's decision by email beginning July 1st- July 3rd. 
 
The Jury Panel will select artists for the show based on scoring, and will also approve the artist's requested exhibitor section. There are 2 separate panels scoring Competitive and Noncompetitive applications. There are no quotas used for individual categories of media, however the jury strives for balance in the show. Beside jury scoring, the “application receipt date” and previous years in HAF will be used as an additional consideration to settle ties.
Wait listed Fine Artists - Following jury panel, should a 'waitlisted' fine artist be interested in accepting a non-competitive booth location please inform us ASAP by email in early July.

ARTIST APPLICATION INFORMATION:
  
The City of Daytona Beach has recently announced plans for redevelopment of Beach Street and Riverfront Park. These plans may require us to modify the Festival Map layout for 2019. As the city's plans become available to us, we will post our updates on our Halifax Art Festival website. If you have questions please call us.
  
1) Applications - Due June 20th. 
  • Artists must identify their desired exhibition selection: ​Competitive or Noncompetitive. Plese know noncompetitive artists will not be placed in the Fine Arts sections.
  • Our emphasis on Student Art at HAF prohibits us from including art of nudes and weaponry.
  • One application, per category, per artist (or 2 artists working as collaborators)
  • When applying under multiple categories (i.e. oil, acrylic, etc.) and utilizing the online ZAPP application process, it is best to set up a separate USER ID for each application.
  • Please note that emailing of images to us to complete a hardcopy printed application will not be accepted.
Booth fees will be requested at time of the artist's acceptance to show. The booth fee payment indicates the artist’s confirmation to exhibit in our show. 

2) IMAGES REQUIRED FOR JURY REVIEW OF APPLICATION

Three (3) images of artists recent work (created within the last 3 years), in the same medium that the artist is applying, is to be submitted with each application. The quality of these images is important for the jury selection process. Hard Copy applications which are mailed to us may have the image requirements emailed to us.

​**Please know that high resolution images which are at least 2 MG in size are considered for use in our festival’s advertising and publicity
          
One (1) Booth image:  The image must display an outdoor booth with white tent.  The booth image must display only the artwork medium(s) for which applications have been submitted.  Tables, if used to display art in photo, should be of a quality to accurately demonstrate the professionalism of the artist.

The booth photo is not to include the image of the artist nor the artist's name. The booth photo is used in the scoring of an artist application.

3)   ARTIST SIGNATURE OF AGREEMENT to follow our Halifax Art Festival Policies, Rules, and Legal Agreement. As an applicant to the Halifax Art Festival your name/address/email address will be automatically retained on our mailing list. Please notify us of address changes or if you prefer to be omitted from our listing. We do not share your personal contact information without your approval.

4) FEES:
Jury Fee is non-refundable. 100% of booth fee payment will be refunded if artist does not receive Jury Panel acceptance for show.  Sorry, we cannot accept credit card payments by phone.

Jury Fee for all applicants:   $40 
Competitive Fine Arts Booth Space: $250 per booth space
Noncompetitive Artist Booth Space: $175 per booth space
Late fee for applications after June 20th: $20
Bank Fees for returned checks: $30.00
 

5) Please provide a background or description of the work submitted including the techniques used in creation of your art.

6) Judges For Competitive Fine Arts: The announcement of judges participating in our show will be posted on our website at www.halifaxartfestival.org or www.halifaxartfestival.com

7) *** Important Notice: 
The assignment and layout of booth spaces may be delayed as we are dependent on the city's redevelopment schedule which has yet to be announced.

Rules/Regulations
1. All artwork must be the original work of the accepted artist only. No agents, proxies, or commercial dealers are permitted.

2. No Buy/ Sell exhibitors are permitted. We appreciate the efforts of all exhibiting artists to help us to identify buy/sell violators. This is a violation of our rules and exhibitors will be told to pack up and leave. No refunds will be made.

3. Juried exhibitors (including collaborators) MUST BE PRESENT during the entire 2 day festival

4. Collaborative Work- Artists accepted as a team may only exhibit the collaborative work

5. Exhibitors who dismantle their booths early- before 4PM Sunday- will likely not be invited to return to the festival.

6. Artists will be provided with Booth Cards that must be on display throughout the festival.  The cards will identify artist name, hometown, category, and space number. The Booth Cards must be on display for fine artists to be judged on Saturday morning.
 
7. Exhibitors are responsible for paying the Florida sales tax (tax reporting forms will be provided in the artist registration packet)

8. Jury Fee of $40 is required of all applicants. Jury Fee exemptions are awarded to the last year's winning fine artists (31).

9. Each artist must enter individually unless the art is a collaborative effort.

10. Artists may only exhibit the media categories which the HAF Jury Panel approved

11. Artists submitting in additional categories using one booth will pay one space fee, but a separate application/jury fees must be provided for each artistic category.  Artists must exhibit a minimum of four (4) pieces per qualified category.

12. Work eligible for FINE ART judging must be original work done since 2016. No art work that has been previously awarded in this festival will be eligible for judging. This rule will be enforced.

13. Prints must be signed and numbered and limited to 350. No laser prints.

14. Ceramics that are hydraulic pressed are not permitted.

15. All displays will be viewed at intervals throughout the Festival to assure that all rules are being followed. Violation will result in the artist being asked to remove his/her unacceptable material from the show.

16. One jury artist exhibitor per space, unless juried into the Festival as collaborative team

17Judging of Competitive Fine Art begins on Saturday at opening of show. Please remember that having the artist booth card posted is a requirement to be eligible for judging

18. Vehicles will not be permitted in the exhibit area until 4:30PM Sunday-- dependent on the safety of pedestrians inside the Festival. Artists must breakdown booth prior to bringing vehicles into show area

19. No affiliation, ribbons or publications about the artist may be displayed prior to judging.

20. Unacceptable to show: Decoupage, commercial photographs, mass produced jewelry, manufactured bags or belts, non-original or kit work, or commercially produced products

21. Only artists accepted in the jewelry category may display and/or sell jewelry

22. Exhibitors who fail to show to the Festival without notifying us, and artists who leave the event early, will not be re-invited for up to 3 years.

23. Any breach of the rules/regulations, and policies, forfeits all rights of the artist, and will result in immediate dismissal from the show without a refund.

REFUNDS

Artist cancellations must be communicated to us in writing / email by the artist by August 30th 2019 to receive an 80% booth fee refund.  There will be a $10 processing fee deducted. No refunds of booth fee will be made after this date.

Booth Information

Tents must be professional, 10 x 10 foot with white top canopies and secure side curtains ONLY. The minimum tent weight is 45 lbs. Booth space is 12 ft by 12 ft

1.    No camping tents allowed

2.    Weights are required: Minimum weight (professional) is 40 lbs. each on all tent legs. Please ensure that your displays are strong enough to withstand crowds, wind and possible poor weather conditions

·         Not permitted:  Raw concrete blocks or bricks, water containers, grid only or stabilizer only without weights, dumbbells

·         Permitted:  Tube weights, sand bag weights, concrete filled buckets, stabilizer bars with sandbags, weight plates.

3.    The booth spaces will be marked by the use of tape or flags.  Please refer to festival map for booth layout and numbering.

4.    Booths may be set up starting Friday when the city closes streets for Festival set up which is around 2:30 PM.

5.    Exhibitors should be prepared with rain covers, tie-downs, and weights. Each exhibitor is responsible for his/her own display in case of loss or damage. Not all booth locations are totally level so levelling devices for displays may be needed. Sorry, but we cannot provide assistance with booth setup.

6.    Booths spaces back up to a grassy median of plants and trees which may limit storage area. 

7.    Power is generally not available to artists. The use of generators is prohibited by exhibiting artists due to disturbance to guests and other exhibitors.  

8.    Booth Assignments: Please indicate on your application whether an east view or west facing view is desired and or preferred booth location. 

9.    Booth assignments and additional festival information will be sent by email in late August.  Information will also be posted on our website at www.HalifaxArtFestival.org 

10.  When an artist receives an acceptance to this year’s show and has exhibited in the prior year’s show, we will make every effort to position the artist at or near the location of the previous year’s booth location. Please note that we provide our returning winners with first choice of booth locations.

11.  No changes of booth assignments will be made unless directed by Festival Chairperson or Artist Contact. (Please know that security is not to direct booth changes!) 

12.  The show layout is designed to ensure a balance in the show, with available corners and ‘ends’ locations assigned as based on the artist's total points scored in the jury panel selection process. Previous HAF winning artists have first choice of booth locations.

13.  We do not provide tents but we will be happy to assist artists in locating a tent.

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