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Cottonwood Art Festival Fall 2019

Location:
Cottonwood Park
Richardson, Texas (South)

Phone: 972-744-4582
Event Dates: 10/5/19 - 10/6/19
Application Deadline: 5/31/19 Midnight CST
37 day(s) and 17 hour(s) remaining


REQUIREMENTS:


Images: 5 (a booth shot is required)

Fee (Cottonwood Application Fee): $30.00

You can submit up to 2 applications for this show.

JURY DETAILS


Event Summary
Cottonwood Art Festival is located in Richardson, Texas, just seconds from Dallas, where artists exhibit their work among towering oaks with lakeside beauty. This award winning event has been ranked one of the best fine art festivals in the nation and continues to uphold its extraordinary reputation as a first rate show. 2019 marks the 50th Anniversary for this extraordinary event. Sponsored by The City of Richardson, Cottonwood Art Festival is a showcase for a large variety of fine art and fine craft and provides our patrons with the opportunity to meet and talk with the artist who created the work. Live entertainment, a Friday night gala for the artists and guests, a children’s art area and much more round out this perfect weekend in the park!

General Information
  • SHOW DATES FOR FALL 2019 EVENT: October 5-6, 2019

SHOW HOURS:
Saturday 10am - 7pm
Sunday 10am – 5pm

APPLICATION DEADLINE:
May 31, 2019

JURY FEE: $30
A non-refundable jury fee of $30 is required for each entry form/category submitted.

JURY:
June 4-7, 2019

JURY AND SELECTION PROCESS:
Approximately 230  artists will exhibit at Cottonwood Art Festival - Fall 2019.  230 potential slots will be determined through a competitive jury process where each artist is scored by jury members on a scale of yes-no-maybe in the first round, creating a ranked group of artists in each category deemed qualified to advance to the second round. Our scoring for the second round is on a 1 - 7 scale. There will be a thrid and final round will encourage discussion.  Jurors have the choice of revising their scores and final scores are then recorded. The top scorers in each category receive an invitation to the show. An additional number of artists will be retained for a waiting list of alternates and based upon the scores received in their category.  The director of the show has the right to invite up to, but not to exceed, 10 artists at her discretion.



NOTIFICATION:
June 14, 2019
Upon completion of jury, you will receive an email or letter of your status.

BOOTH FEE DUE:
July 5, 2019
Upon receipt of an acceptance letter or email, the selected artist is required to return a check or money order payable to City of Richardson for $475 to secure their booth space. All monies are deposited upon receipt. Booths may be purchased by check sent to the address below.  If you will be paying by credit card information an attached link will be sent with your acceptance email.

ELECTRICITY FEE: $80
Electricity is limited and on a first-come first-serve basis and must be sent with booth fee.

Mail Checks (payable to City of Richardson):
Cottonwood Art Festival
2100 E. Campbell Rd. Suite 100
Richardson, TX 75081


CANCELLATION DEADLINE:
Accepted artists who decide not to participate may get a partial (50%) refund of the booth space fee if the request is made by email on or before August 1, 2019.
No refunds after August 1, 2019.


CATEGORIES:
  • Ceramics:  All original clay and porcelain work other than jewelry is accepted in this category. No machine-made or mass produced work is permitted. If multiple pieces of the same design are displayed each piece must be signed.
  • Digital Art:  This category includes any original work for which the original image, or the manipulation of other source material, was executed by the artist using a computer. Work in this category must be in limited editions, signed and numbered on archival quality materials. Traditional photographs taken through a digital media should apply in the photography category.  Work that starts with a photograph and manipulated by digital means must be entered in either Mixed Media or Photography. 
  • Drawing/Pastels:  Works created using dry media including chalk, charcoal, pastels, pencil, wax crayon, etc. or from the fluid medium of inks and washes applied by pen or brush are to be entered in this category.
  • Fiber:  All work crafted from fibers including basketry, embroidery, weaving, leatherwork, tapestry and papermaking.This can be wearable or non-wearable. No machine tooling, machine-screened patterns or other forms of mass production are permitted. No factory produced wearable items, regardless of additional modification or enhancement by the artist, may be exhibited.
  • Glass:  No forms of mass production are permitted
  • Jewelry:  All jewelry whether the work is produced from metal, glass, clay, fiber, paper, plastic or other materials must be entered in this category. No commercial casts, molds or production studio work is allowed.
  • Metal: Includes all non-sculptural, non-jewelry works crafted from metals. No production studio work is allowed.
  • 2D Mixed Media:  Works that incorporate more than one type of physical material in their production. Works should include more than one of the following: Paint, pencil, watercolor, photography, printmaking or drawing.
  • Painting - Oil/Acrylic: Works created in oil or acrylic
  • Painting - Watercolor:  Work created in watercolor
  • Photography:  Photographic prints made from the artist's original image, which have been processed by that artist, or under his or her direct supervision, are included in this category. Photographers are required to disclose both their creative and printing processes on prints which have been properly signed and numbered as a limited edition.
  • Printmaking/Graphics:  Printed works for which the artist's hand manipulated the plates, stones or screens and which have been properly signed and numbered as a limited edition may be entered in this category. All giclee, photocopy and/or offset reproductions, will be rejected. Printmakers are encouraged to do their own printing which has been processed by the artist, or under his/her direct supervision.  Printmakers are required to disclose both their creative and printmaking processes.
  • Sculpture:  Three dimensional works done in any medium.
  • Wood:  Original works in wood that are hand-tooled, machine-worked, turned or carved are accepted in this category.


ARTIST AMENITIES
  • Thursday and Friday Set-up
  • Boy Scout Troop to Help Artist Set-up and Take-down
  • Artist Friday Night Dinner with Entertainment
  • Artist Hospitality Area with morning and afternoon snacks, chilled water and private restroom
  • Festival Mobile Website
  • Event Guide with map, artists names and booth locations
  • ATM's located on festival site
  • Festival T-Shirt
  • Booth Sitting - contact by cell phone for your convenience
  • An On-Site Weather Monitoring and Communication System
  • 24 Hour Security and Police
  • Host Hotel with Artist Rates
  • Advertised to entire DFW metroplex area, digital and print: 2 Major Billboards
  • Free Admission and Free Parking

 

Rules/Regulations
 
The following policies and rules have been established by Cottonwood Art Festival to ensure the quality and integrity of the show. Cottonwood considers its enforcement of these rules our exclusive right and responsibility. 
  • Application Information and Process
    • Exhibition in previous Festivals does not guarantee acceptance.
    • Artists may only exhibit and sell work in the media category for which they are accepted.
    • All jewelry must be juried in the jewelry category. Only those artists accepted in the jewelry category may display, sell or give away jewelry. All jewelry, whether produced from metal, glass, clay, fiber, or other materials must apply in the jewelry category.
    • Double booths are very limited and will be available on a first-come, first-served basis starting the day the invitation emails are sent.
    • Corner booths are assigned by the Festival Director.
    • All work exhibited must be original art produced by the exhibiting artist(s). Work done by a production studio, in classes or workshops, “Buy-Sell” and/or imports, work from kits, commercial designs, and derivative work is prohibited. No machine tooling, machine-screened patterns or other forms of mass production are permitted on all work crafted from fibers, including basketry, embroidery, weaving, leatherwork, tapestry and papermaking. No factory produced wearable items, regardless of additional modification or enhancement by the artist, may be exhibited. Artists’ selling work that is not their own will be expelled from the Festival.
    • Artists may jury in more than one category, but not with the same body of work. Only one application may be submitted per body of work with a jury fee for each category. Artist must use the same name for both applications. Artists whose work is selected in multiple categories will exhibit in one booth space.
    • Only limited, signed and numbered prints are allowed. Original art must occupy more than 75% of the applicant's booth space. Enhanced reproductions are not permitted. Postcards, books, note cards, posters, or any other offset reproductions are not permitted
    • Booth sharing is not allowed except under extraordinary circumstances and ONLY if prior approval is provided in writing from the Festival Director. Absolutely no consideration is given if the request is made at the time of set-up or during the show.
    • Submitted application and signature on the Artist Agreement (for those invited) confirms acceptance that noncompliance can result in expulsion from the current Festival and ineligibility to exhibit for a period of at least two years. If an artist is removed from the show for noncompliance of the rules, no booth fee refund or compensation will be made.
    • It is the work of the artist that is juried; therefore, any change will require approval from the Festival Director before the show. Absolutely no consideration will be made if the work is of a different category. The jury committee or festival staff reserves the right to refuse exhibition of work that is not consistent with the submitted images.
 
  • General Information
    • Artists must comply with all safety requirements and vehicles must be parked only in designated areas. Noncompliance will result in your ineligibility to participate in future festivals.
    • Participating exhibitors will be responsible for collecting and paying current Texas sales tax on all sales made during the show and report them as being sold in Richardson, Texas.
    • Artists are responsible for proper insurance and protection of work and set-up. Cottonwood or the City of Richardson will not be responsible for damage to work or set-up for any reason (including Acts of God).
    • All rental tents must be delivered and set-up by the Wednesday prior to the show.
    • Artists are not permitted to use cheaply-made, light-weight, accordion-style pop-up tents. The tented structure must be commercial or professional grade with at least 40 pounds of weight securely fastened (not dangling) on each corner and with stabilizing maneuvers that provide maximum safety to artists and guests.
    • All hanging work must be suitably framed or professionally finished. Prints must be appropriately matted and must be displayed in a suitable portfolio or stand.
    • If the City of Richardson is required for reasons beyond its control to postpone, shorten or cancel Cottonwood Art Festival, no artist shall have any right or claim for any damages whether direct, indirect or consequential, or any other kind, arising or alleged to arise by reason of postponement or cancellation of the event. 
    • No refunds or preferred treatment can be made for inclement weather or any other causes not in the control of the City of Richardson and Cottonwood Art Festival.


Booth Information
CHECK-IN/FESTIVAL:
  • A picture ID is required at artist check-in by all artists (including partners) accepted to exhibit. Artists may NOT set-up or have their booth set-up until they have provided proof of their presence. All Artists must be on-site during the entire Festival. The Festival reserves the right to check ID each day of the show to ensure the artist(s) is present.
  • You will receive your artist packet at check-in. Inside you will find a survey sheet that must be filled out and returned before you load-out on Sunday.
  • Artists are provided with approximately a 13' x 13' space, depending on booth location.
  • Booth assignments are made at the discretion of the Festival Director.
  • Check-in begins at 3pm on the Thursday and at 9am on Friday before the show.
  • You have one hour to unload your vehicle. You then need to move your vehicle to designated parking lot and set-up at your leisure.
  • If you are not arriving until Saturday morning, you must be unloaded and set-up by 9am.

PARKING
All vehicles must be park in the designated parking lot, across the street from the festival. You may not park anywhere near the festival grounds. For your convenience, there will be two shuttle buses running both days from 8:30am – 8pm. No RV’s, unhitched trailers or artist vehicles of any kind are allowed to park in the festival parking lot.
VIEW LEGAL AGREEMENT

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