Event Information

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Delray Affair 2020 — 58th Annual

Location:
Downtown Delray Beach
Delray Beach, Florida (South)

Event Dates: 4/3/20 - 4/5/20
Application Deadline: 8/2/19 Midnight EST
15 day(s) and 19 hour(s) remaining


REQUIREMENTS:


Images: 4 (a booth shot is required)

Fee (Application Fee): $40.00

You can submit up to 4 applications for this show.

JURY DETAILS


Event Summary
In 2020, the Greater Delray Beach Chamber of Commerce celebrates the 58th year of the Delray Affair. Nicknamed the “Greatest Show under the Delray Sun”, the Delray Affair is one of the largest arts & craft festival in the Southeast United States. From April 3 through April 5th the Downtown is alive during the day with an eclectic mixture of fine art, great crafts and funky products from around the world.
 
Added features include beer garden with live music on front lawn of Old School Square, Giant Recreation World showcasing RV’s, boats, custom golf carts and jet skis and Delray Affair After Dark.  What is Delray Affair After Dark? As booths close for the evening and the Delray Affair crowd thins, parking lots and valet stands become available, you have the opportunity to walk “on” the Avenue not just “along” the Avenue, and our galleries, retail shops and restaurants are here for you! Opportunities abound for great dining, entertainment, shopping and socializing Downtown. 
 
The event takes place along the palm tree lined downtown streets of Delray Beach and stretches 12 city blocks. The Delray Affair has received numerous awards for its ‘eclectic’ mixture of art, great crafts and funky products from around the world. Artists and crafters from all around the US exhibit at the Delray Affair. Visit the Delray Affair as you stroll the streets of The Most Fun Small Town in US!

General Information
THINGS YOU NEED TO KNOW
 
EVENT DATES & TIMES:
Fri., April 3, 2020 (10am – 6pm)
Sat., April 4, 2020 (10am – 6pm)
Sun., April 5, 2020  (10am – 5pm)
 
Application & Booth Space Fees:
$40 Jury Fee (non-refundable)
 
EARLY EXHIBITOR BOOTH  FEES: (Deadline August 2, 2019)
NOTE: If you apply before August 2nd but do not receive confirmation of acceptance/invitation until November, the EARLY EXHIBITOR BOOTH FEE still applies!
 
** 7% Florida Sales Tax will be added to booth fees at check-out**

Artist / Crafter Exhibitor  $475
Business Exhibitor $550
Edibles Exhibitors $475
Buy/Sell Exhibitor $550
Non-Profit Exhibitor $450
Food 10x10 $1,050
Food 10x10 Non-Profit $650
Food Cart (6x6 space) $600
 
** 7% Florida Sales Tax will be added to booth fees at check-out**
REGULAR EXHIBITOR BOOTH  FEES: (Price increase August 3, 2019)
Artist / Crafter Exhibitor  $575
Business Exhibitor $650
Edibles Exhibitors $575
Buy/Sell Exhibitor $650
Non-Profit Exhibitor $550
Food 10x10 $1,250
Food 10x10 Non-Profit $750
Food Cart (6x6 space) $600
 
Balances Due:
Anyone with an outstanding balance, will not be permitted to exhibit at show. If determined that you have a balance due, you must pay cash upon check-in.
 
PARKING:
We do not have designated parking for exhibitors or sponsors. Parking is available in municipal parking garages for $5 per day. (Delray Beach has implemented the Park Mobile system in downtown, so please pay attention to the parking limits or you will be ticketed.)   Please pay close attention to signs in area that you park or you will be fined by the city’s parking management company.
 
You will be provided an EXHIBITOR IDENTIFICATION file (NOT A PARKING PASS) to download, print and place on the dashboard of your vehicle. It is mandatory that you place a copy on your dashboard in order to identify you as an exhibitor and prevent your vehicle from being towed.
 
We do secure an offsite grass lot for limited number of LARGE TRUCKS, TRAILERS AND RV’S.  These spaces must be reserved in advance with event staff and are on a first-come first-serve basis as reserved.
 
Booth Tear Down:
Packing up of booth supplies may begin at 5:00 pm on Sunday. Police and Event staff will advise you when vehicles are permitted on site. We suggest that you bring dollies and hand trucks to remove your booth valuables if you find it necessary to remove any items at close of event.
 
Items to Bring:
Handy items you may want to bring to setup your booth include - staple gun, cable ties, duct tape, pens, batteries and scissors.
 
Electricity:
NO ELECTRICITY is provided.
 
Security
You are responsible for all valuables, items and prizes at your booth. Delray Affair employs private security, however, we cannot be responsible for lost, damaged or stolen items from your booth.
 
Equipment
Unless you have ordered (and paid for) a rental package, you are responsible to provide your own tent, table and chairs.
 
Sales Tax:
Exhibitors are responsible for the collection, payment and reporting of their own sales tax.  We will email you a Sales Tax Form with your setup information prior to the event.
 
Staffing
Please make sure the people staffing your booth are familiar with Delray Affair Booth Policies & Guidelines.


Rules/Regulations
he Delray Affair (including The Greater Delray Beach Chamber of Commerce and subcontracted event organizers) reserves the right to not accept any vendor for any reason.
EXHIBITOR RULES & REGULATIONS
 
Please read it carefully before submitting an application. 
If you are unable to meet our criteria, please do not apply. 

 
1.   The application fee is deposited upon receipt and is non-refundable. Booth fees are due in full upon acceptance of invitation to show.
 
2.  All refunds are subject to a $75.00 processing fee. In addition to the $75.00 processing fee, cancellations received between Nov 1st & Jan 1st will result in a 25% retention fee (+$75). Cancellations received between Jan 1st & March 1st will result in a 50% retention fee (+$75). Refunds will not be made after March 1st, 2020.
 
3.  All work must be original and of exhibitor’s own crafting. No Buy/Sell products are permitted on Atlantic Avenue from Swinton to the Intracoastal. In rare cases, select Buy/ Sell items may be accepted and typically be placed on West Atlantic (located in the Business Section.) A Buy/Sell item is any product that is purchased and resold without substantial modifications to the original product. In addition, there are exceptions to the Buy/Sell rule at the Delray Affair for items that are not typically an art form or craft. These items include but are not limited to vendors who have been grandfathered into the event due to the uniqueness of the item and/or the vendor’s long term relationship with the Delray Affair.
 
4.   Animals are prohibited at the event.
 
5.   Booth placement is carefully chosen by the committee. Categories do not indicate space locations. No changes in booth location permitted after the event begins. There is no assurance you will be on Atlantic Avenue. Booth placement is on Atlantic Avenue, Old School Square in front of the Cornell Museum and on NE 1st Avenue, and NE 2nd Avenue.
 
6.   Exhibitors may not share booth space nor may they sublet or apportion space to anyone else. Booths are non-transferable and must occupied by the applicant. Artists may only exhibit work in the category in which they applied. Items misrepresenting works presented at time of application are subject to immediate dismissal from the show. Artists must display their own work.
 
7.   Display space is permitted within your 10x10 tent area onlyNo items are permitted placement outside of your 10x10 tent. Construction of booth & displays must be appropriate and be able to withstand inclement weather and crowd activity.
 
8.   Cartons or boxes must be kept out of view. Exhibitors are responsible for keeping booth space clean, safe & secure. Exhibits and materials contained must be within the assigned booth space and cannot be extended.
 
9.   You must display appropriate conduct. The committee reserves the right to remove or prohibit anything which is deemed not suitable, including persons, conduct, material and other items. No selling or soliciting outside of booth space.
 
10. Break down of booths must be completed and removed by 8:00 PM on Sunday. Any materials left behind will be confiscated. 
 
11. Participation is required all three days/all hours of event. Exhibitors who break down displays or depart before close of show each day will not be allowed to return to future shows.
 
12. Electricity is not provided! Quiet generators are permitted; however, since they do not conform to the rule that materials are contained with the booth space, you must petition the show for a location suitable for the generator.  Power cords must be taped down.

Please note: Exhibitors are not permitted to run electric cords from local businesses or light poles to their booths.  Delray Beach code enforcement may cite you if discovered.
 
13.  No food products may be sold or given away by artists or business exhibitors. If you are sampling an approved food product at your booth, you must provide a copy of your liability insurance certificate with Festival Management Group and the Greater Delray Beach Chamber of Commerce listed as an additional insured and email to info@festivalmanagementgroup.com.
 
14. Exhibitors will cause no noise which can be heard beyond the perimeters of their own exhibitor space. This noise includes but is not limited to music (recorded or live demonstrations) or motivational tapes. Hawking of items is prohibited.
 
15. Vendors are responsible for the collection, payment, and reporting of their own sales tax.
 
16. Parking is available in municipal parking garages for $5 per day. RV’s, trailers, etc. can park on a first-come first-serve basis if such a lot is allocated (signage to direct to location). No vans, automobiles or self-propelled vehicles may be used in adjacent to display area.
 
17. Exhibitors must abide by and displays must be in accordance with local fire regulations.
 
18. Delray Beach Police and Private security provide security during the shows hours of operation; private security is on site after hours. The show takes place in an urban area, so reasonable precautions should be taken to ensure the safety of your property. All work is exhibited at the artist’s own risk.
 
19.  You must use weights to anchor your booths down.
____________________________________________________________
FOOD VENDOR RULES & REGULATIONS
The following information applies to the Delray Affair. Please read it carefully before submitting an application. If you are unable to meet our criteria, please do not apply.
 
RULES OF PARTICIPATION
As a Food Vendor, I/we agree to the following:
1.   All menu items must be approved. You will be asked to remove any unapproved product. 
2.   If the event contracts with a food or beverage sponsor, all food vendors must adhere to the contractual agreements of the sponsorship with regard to product sales. (i.e. Coca Cola)
3.   There will be no access to water or electricity. If you need water you are required to supply it yourself.
4.   Quiet/whisper generators are permitted. Any generator that can be heard outside of the confines of your assigned space is not permitted. 
5.   You must return your space to its original condition. Please be considerate to your neighbors and do not encroach on their space. 
6.   You must obtain all permits and licenses required by the City of Delray Beach, Palm Beach County and the State of Florida.
7.   Proof of Liability Insurance listing the Greater Delray Beach Chamber of Commerce and Festival Management Group named as an additional insured must be received in order to register. 
8.   You must collect and pay all sales taxes due to the State of Florida.
9.   Food Vendors must adhere to the Show’s “Rules of Participation and General Policies”.
10. Please note that during set up you will have limited vehicular access to your booth. During the show hours of operation (and a suitable period before and after), no vehicle access is permitted. If you have any concerns, please discuss them prior to your arrival.
11.  Tar paper (or similar protection) must be placed to cover the entire floor of your booth.

VENDOR SET UP BEGINS at 4:00 am, Friday, April 3rd. All vehicles must be removed from the site by 9:00 am. As with other shows we produce on city streets, there will be people walking through the site even in the early morning.
 

A MONITORING COMMITTEE CONTINUALLY ENFORCES THE RULES OF THE DELRAY AFFAIR TO ENSURE THAT ALL WORK SHOWN IS IN COMPLIANCE WITH THESE GUIDELINES. VIOLATION OF THE RULES MAY RESULT IN IMMEDIATE EJECTION FROM THE DELRAY AFFAIR WITH NO REFUND. THIS ACTION WILL RESULT IN THE BANNING FROM FUTURE PARTICIPATION.
 
Your online application and/or return of the registration materials indicate your understanding and acceptance of the Rules of Participation and General Policies. Rules Committee members circulate during the show and any vendor observed not following the rules may be immediately dismissed and will not be allowed to participate in Delray Affair again. Reasons for expulsion from the show are not limited to these violations and any artist or vendor may be put on probation or excluded at the discretion of the Delray Affair.
 
During the term of this agreement, the vendor assumes all risks in connection with the permitted activity and shall be solely responsible for damage or injury, of whatever kind, to person or property, directly or indirectly arising out of or in connection with the permitted activity or the conduct of vendors operation. Vendor hereby expressly agrees to hold harmless the Delray Affair, Greater Delray Beach Chamber of Commerce, Festival Management Group, its agents, volunteers, employees, officers and directors for penalties for violation of any law, ordinance or regulation affecting its activity and from any and all claims, suits, losses, damages or injuries directly or indirectly arising out of or in connection with permitted activity or conduct of its operation or resulting from the negligence or intentional acts of vendor or its officers, agents or employees.


Booth Information
LOCATION:
Downtown Delray Beach (Atlantic Avenue) & the grounds of Old School Square
 
EVENT DATES & TIMES:
Fri., April 3, 2020 (10am – 6pm)
Sat., April 4, 2020 (10am – 6pm)
Sun., April 5, 2020  (10am – 5pm)
 
Application & Booth Space Fees:
$40 Jury Fee (non-refundable)
 
EARLY EXHIBITOR BOOTH  FEES: (Deadline August 2, 2019)
NOTE: If you apply before August 2nd but do not receive confirmation of acceptance/invitation until November, the EARLY EXHIBITOR BOOTH FEE still applies!
 
** 7% Florida Sales Tax will be added to booth fees at check-out**
Artist / Crafter Exhibitor $475
Business Exhibitor $550
Edibles Exhibitors $475
Buy/Sell Exhibitor $550
Non-Profit Exhibitor $450
Food 10x10 $1,050
Food 10x10 Non-Profit $650
Food Cart (6x6 space) $600
 
** 7% Florida Sales Tax will be added to booth fees at check-out**
REGULAR EXHIBITOR BOOTH  FEES: (Price increase August 3, 2019)
Artist / Crafter Exhibitor $575
Business Exhibitor $650
Edibles Exhibitors $575
Buy/Sell Exhibitor $650
Non-Profit Exhibitor $550
Food 10x10 $1,250
Food 10x10 Non-Profit $750
Food Cart (6x6 space) $600
 
Booth Spaces are 10’ X 10’ and work must be contained within the assigned space. You may not infringe on another space physically or audibly.  For double booth (10x20), you must select two booths.
 
An artist requesting a corner must either have the corner wall open or use the outside wall to display art.
 
Special booth space and special needs requests will be accepted but are not guaranteed. We will make every effort to meet all special requests on a first come, first served basis. Additional charges may apply. Please include all booth requests on the registration form.
 
During the festival, all exhibits will be visited by a festival representative to ensure that they are in compliance with our festival policies. It is the exclusive right and responsibility of the Festival Staff to call for the removal of work that is not in compliance with the festival policies and requirements. Non-compliance may result in expulsion from the festival or refusal of future festival participation.
 
All tents are required to withstand winds and rain and be properly weighted. Properly weighting requires AT LEAST 40 pounds per leg (more in windy weather). Tents must be connected to weights with rope or straps, not bungee cords. Weights may not include cinderblocks or water jugs as they do not meet the 40 pound requirement. 
 
Cancellation Policy
All cancellations are subject to a $75.00 processing fee. In addition to the $75.00 processing fee, cancellations received between Nov 1st & Dec 31st will result in a 25% retention fee (+$75).  NO refunds will not be made after Jan 1, 2020. Cancellations must be made in written form and submitted by email. Emails should be sent to the Vendor Coordinator at info@festivalmanagementgroup.com.
 
No Show Policy
Artists who have not checked in and/or notified event with a message via festival office phone (561-279-0907),  or email (info@festivalmanagementgroup.com) by 7:00 am on the first day of festival, will be considered a NO SHOW and the assigned space will be forfeited with no refund.

*Dates and details subject to change*
 
SETUP DATE & TIME:
EXHIBITORS AT OLD SCHOOL SQUARE:
Thursday, April 2nd (noon – 6:00 pm)
 
EXHIBITORS ON ATLANTIC AVENUE:
Friday, April 3rd (4:00 am to 8:00 am)
 
DIRECTIONS:
I95 to Atlantic Avenue in Delray Beach; East on Atlantic Avenue
 
BOOTH HOURS:
Friday, April 3, 2020 (10:00 am – 6:00 pm)
Saturday, April 4, 2020 (10:00 am – 6:00 pm)
Sunday, April 5, 2020 (10:00 am – 5:00 pm)
 
During Check-In it is nearly IMPOSSIBLE to answer all phone calls.  If you need assistance, please call Cheryl Smith at 561-279-0907.
 
If you have any questions leading up to the event, please feel free to contact us at 561-409-5966 and ask for Cheryl.  We look forward to another great show with you!
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