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Wellington Bacon & Bourbon Fest 2020

Location:
Village of Wellington Community Center & Amphitheater
Wellington, Florida (South)

Phone: 561-279-0907
Event Dates: 3/21/20 - 3/22/20
Application Deadline: 8/2/19 Midnight EST
15 day(s) and 18 hour(s) remaining


REQUIREMENTS:


Images: 4 (a booth shot is required)

Fee (Application Fee): $40.00

You can submit up to 2 applications for this show.

JURY DETAILS


Event Summary
Bottoms up & Bacon down! Join us this year as we expand the tastings and explore the best bourbons & bacon delights from around the world. The Village Council of Wellington and Buffalo Trace welcome you back for the 6th annual Wellington Bacon & Bourbon Fest.  Held on the grounds surrounding the new Village of Wellington Community Center and amphitheater, the free event is scheduled for March 21 – 22, 2020 an offers you the opportunity to taste from a selection of more than 60+ bourbons and celebrates the most loved food in the universe – BACON!
 
In 2018 The Cooking Channel featured us on their hit show, “Carnival Eats”! Host Noah Cappe enjoyed Chef Winston’s great Garlic Mojo Corn Cakes in addition to a vast array of garlic laced goodies!
 
The two-day event features great live music, artist & crafters, an eclectic menu of bacon infused culinary delights and a collection of over 60 bourbons and whiskeys for your tasting pleasure. The Fest also offers participants exclusive bacon and bourbon pairing seminars including exclusive Pappy Van Winkle tastings.  South Florida’s foremost Bourbon experts share the distiller’s art and patient techniques in the seminars and tastings. All intended to enhance your knowledge and pleasure of American made Bourbon and whiskey. And, we will throw an Irish whiskey or rye into the mix for historical purposes. For those of you whom cannot be convinced to partake in Bourbon, we will have a few fine wines and ice-cold beer...

General Information
THINGS YOU NEED TO KNOW
 
EVENT DATES & TIMES:
Sat., March, 21, 2020 (11am – 10pm)
Sun., March 22, 2020 (11am – 6pm)
 
LOCATION:
Village of Wellington Community Center & Amphitheater
12100 Forest Hill Blvd
Wellington, FL 33414
 
Application & Booth Space Fees:
$40 Jury Fee (non-refundable)
 
EARLY EXHIBITOR BOOTH  FEES: (Deadline August 2, 2019)
NOTE: If you apply before August 2nd but do not receive confirmation of acceptance/invitation until November, the EARLY EXHIBITOR BOOTH FEE still applies!
 
** 7% Florida Sales Tax will be added to booth fees at check-out**

Artist / Crafter Exhibitor  $325
Business Exhibitor $750
Edibles Exhibitors $325
Buy/Sell Exhibitor $325
Food 10x10 $1,000
Food Cart (6x6 space) $500
 
** 7% Florida Sales Tax will be added to booth fees at check-out**
REGULAR EXHIBITOR BOOTH  FEES: (Price increase August 3, 2019)
Artist / Crafter Exhibitor  $425
Business Exhibitor $850
Edibles Exhibitors $425
Buy/Sell Exhibitor $425
Food 10x10 $1,000
Food Cart (6x6 space) $500
 
Balances Due:
Anyone with an outstanding balance, will not be permitted to exhibit at show. If determined that you have a balance due, you must pay cash upon check-in.
 
PARKING – PLEASE NOTE: Exhibitor Parking is provided in the adjacent lot for exhibitors. Food Vendors are provided parking in parking lot behind food line.  You will be provided an EXHIBITOR IDENTIFICATION file (NOT A PARKING PASS) to download, print and place on the dashboard of your vehicle. It is mandatory that you place a copy on your dashboard in order to identify you as an exhibitor and prevent your vehicle from being towed.
 
Booth Tear Down:
Packing up of booth supplies may begin at 6:00 pm on Sunday. You may bring your vehicle onsite after the crowds have cleared on Sunday, March 22nd only. Event staff will advise you when vehicles are permitted on site. We suggest that you bring dollies and hand trucks to remove your booth valuables if you find it necessary to remove any items on Saturday (at close of event).
 
Items to Bring:
Handy items you may want to bring to setup your booth include - staple gun, cable ties, duct tape, pens, heavy duty 50-100 electric cords, lights and scissors. If you have large, heavy items to move a dolly would be handy to also bring along with you.
 
Electricity:
Unless other requests and arrangements were made in your agreement, each space will have access to a single 110 outlet, located approx. 25’ from your booth. Exhibitors must provide their own 50’ outdoor approved extension cord for individual needs.
 
Security
You are responsible for all valuables, items and prizes at your booth. Event employs private security, however, we cannot be responsible for lost, damaged or stolen items from your booth.
 
Equipment
Unless you have ordered (and paid for) a rental package, you are responsible to provide your own tent, table and chairs.
 
Staffing
Please make sure the people staffing your booth are familiar with Booth Policies & Guidelines.
 


Rules/Regulations
Please review the following rules and policies to assure your safety and enjoyment during the festival.
 
1.   The application fee is deposited upon receipt and is non-refundable. Booth fees are due in full upon acceptance of invitation to show.
 
2.  All refunds are subject to a $75.00 processing fee. In addition to the $75.00 processing fee, cancellations received between Nov 1st & Dec 31st will result in a 25% retention fee (+$75).  NO refunds will not be made after Jan 1, 2020.
 
3. Animals, weapons (including pocket knives will NOT be permitted at the event. Private security performs bag checks at entrances.
 
4. Large inflatables are not permitted without express written permission from event in advance.
 
5.   Booth placement is carefully chosen by the committee. Categories do not indicate space locations. No changes in booth location permitted after the event begins.
 
6.   Exhibitors may not share booth space nor may they sublet or apportion space to anyone else. Booths are non-transferable and must occupied by the applicant. Artists may only exhibit work in the category in which they applied. Items misrepresenting works presented at time of application are subject to immediate dismissal from the show. Artists must display their own work.
 
7.   Display space is permitted within your 10x10 tent area onlyNo items are permitted placement outside of your 10x10 tent. Construction of booth & displays must be appropriate and be able to withstand inclement weather and crowd activity.
 
8.   Cartons or boxes must be kept out of view. Exhibitors are responsible for keeping booth space clean, safe & secure. Exhibits and materials contained must be within the assigned booth space and cannot be extended. Please break down all packing material, cardboard and corrugated boxes at your booth location and place on outside of your tent for Operations to pick-up.
 
9.   You must display appropriate conduct. The committee reserves the right to remove or prohibit anything which is deemed not suitable, including persons, conduct, material and other items. No selling or soliciting outside of booth space.
 
10. Break down of booths must be completed and removed by 9:00 PM on Sunday. Any materials left behind will be confiscated. 
 
11. Participation is required both days/all hours of event. Exhibitors who break down displays or depart before close of show each day will not be allowed to return to future shows.
 
12. Electricity is provided! Please provide your own power cords.  Recommend 25ft to 50ft.
 
13.  No food products may be sold or given away by artists or business exhibitors. If you have been approved as a sampling sponsor or exhibitor for an approved food product at your booth, you must provide a copy of your liability insurance certificate with Delray Beach Arts, 140 NE 1st Street, Delray Beach, FL 33444 and the Village of Wellington, 12150 Forest Hill Blvd., Wellington, FL 33414 listed as an additional insured and email to info@festivalmanagementgroup.com.  Product sampling approved in advance are limited to 1-1/2 OZ portions only.
 
14. Exhibitors will cause no noise which can be heard beyond the perimeters of their own exhibitor space. This noise includes but is not limited to music (recorded or live demonstrations) or motivational tapes. Hawking of items is prohibited.
 
15. Vendors are responsible for the collection, payment, and reporting of their own sales tax.
 
16. Parking is available at no charge in Vendor Parking Lot provided.  (All exhibitors MUST check-in at Vendor Check-In first.)  Upon check-in at Vendor Check-In Tent, you will receive two parking passes.  If additional passes are needed for staff, you can request on setup day. 
 
RV’s, trailers, etc. can park on a first-come first-serve basis in Vendor Lot (signage to direct to location). No vans, automobiles or self-propelled vehicles may be used in adjacent to display area.
 
17. Exhibitors must abide by and displays must be in accordance with local fire regulations.
 
18. Palm Beach Sheriff’s officers and Private security provide security during the shows hours of operation; private security is on site after hours. The show takes place in an urban area, so reasonable precautions should be taken to ensure the safety of your property. All work is exhibited at the artist’s own risk.
 
19.  You must use weights to anchor your booths down.
 
A MONITORING COMMITTEE CONTINUALLY ENFORCES THE RULES OF THE EVENT TO ENSURE THAT ALL WORK SHOWN IS IN COMPLIANCE WITH THESE GUIDELINES. VIOLATION OF THE RULES MAY RESULT IN IMMEDIATE EJECTION FROM THE EVENT WITH NO REFUND. THIS ACTION WILL RESULT IN THE BANNING FROM FUTURE PARTICIPATION.
 
Your online application and/or return of the registration materials indicate your understanding and acceptance of the Rules of Participation and General Policies. Rules Committee members circulate during the show and any vendor observed not following the rules may be immediately dismissed and will not be allowed to participate in Garlic Fest again. Reasons for expulsion from the show are not limited to these violations and any artist or vendor may be put on probation or excluded at the discretion of the Garlic Fest.
 
During the term of this agreement, the vendor assumes all risks in connection with the permitted activity and shall be solely responsible for damage or injury, of whatever kind, to person or property, directly or indirectly arising out of or in connection with the permitted activity or the conduct of vendors operation. Vendor hereby expressly agrees to hold harmless Delray Beach Arts, Village of Wellington, Festival Management Group, its agents, volunteers, employees, officers and directors for penalties for violation of any law, ordinance or regulation affecting its activity and from any and all claims, suits, losses, damages or injuries directly or indirectly arising out of or in connection with permitted activity or conduct of its operation or resulting from the negligence or intentional acts of vendor or its officers, agents or employees.

Booth Information
EVENT DATES & TIMES:
Sat., March 21, 2020 (11am – 10pm)
Sun., March 22, 2020 (11am – 6pm)
Bacon & Bourbon Fest features live music all weekend long. Music is loud at night and sometimes throughout the day.
 
Application & Booth Space Fees:
$40 Jury Fee (non-refundable)
 
EARLY EXHIBITOR BOOTH  FEES: (Deadline August 2, 2019)
NOTE: If you apply before August 2nd but do not receive confirmation of acceptance/invitation until November, the EARLY EXHIBITOR BOOTH FEE still applies!
 
** 7% Florida Sales Tax will be added to booth fees at check-out**

Artist / Crafter Exhibitor $325
Business Exhibitor $750
Edibles Exhibitors $325
Buy/Sell Exhibitor $325
Food 10x10 $1,000
Food Cart (6x6 space) $500
 
** 7% Florida Sales Tax will be added to booth fees at check-out**
REGULAR EXHIBITOR BOOTH  FEES: (Price increase August 3, 2019)
Artist / Crafter Exhibitor $425
Business Exhibitor $850
Edibles Exhibitors $425
Buy/Sell Exhibitor $425
Food 10x10 $1,000
Food Cart (6x6 space) $500
 
Booth Spaces are 10’ X 10’ and work must be contained within the assigned space. You may not infringe on another space physically or audibly.  For double booth (10x20), you must select two booths.
 
An artist requesting a corner must either have the corner wall open or use the outside wall to display art.
 
Special booth space and special needs requests will be accepted but are not guaranteed. We will make every effort to meet all special requests on a first come, first served basis. Additional charges may apply. Please include all booth requests on the registration form.
 
During the festival, all exhibits will be visited by a festival representative to ensure that they are in compliance with our festival policies. It is the exclusive right and responsibility of the Festival Staff to call for the removal of work that is not in compliance with the festival policies and requirements. Non-compliance may result in expulsion from the festival or refusal of future festival participation.
 
All tents are required to withstand winds and rain and be properly weighted. Properly weighting requires AT LEAST 40 pounds per leg (more in windy weather). Tents must be connected to weights with rope or straps, not bungee cords. Weights may not include cinderblocks or water jugs as they do not meet the 40 pound requirement. 
 
Cancellation Policy
All cancellations are subject to a $75.00 processing fee. In addition to the $75.00 processing fee, cancellations received between Nov 1st & Dec 31st will result in a 25% retention fee (+$75).  Refunds will not be made after Jan 1, 2020. Cancellations must be made in written form and submitted by email. Emails should be sent to the Vendor Coordinator at info@festivalmanagementgroup.com.  
 
No Show Policy
Artists who have not checked in and/or notified event with a message via festival office phone (561-279-0907),  or email (info@festivalmanagementgroup.com) by 7:00 am on the first day of festival, will be considered a NO SHOW and the assigned space will be forfeited with no refund.

*Dates and details subject to change*
 
SETUP DATE & TIME:
Friday, March 20, 2020 (12:00 pm – 7:00 pm) (Booth # and location provided upon check-in.)
Entry is permitted ONLY via entrance off of Stribling Way. You must check-in with staff at Vendor Check-In to be directed to your booth location.  No exceptions.
 
Please bring any extension cords, lights, décor, table cloths or other items you might need. 
 
You can access event grounds by 7:00 am on Sat., March 21st.  NO vehicles permitted onsite after 8:00 am on Sat., March 21st. Set up must be completed by 9:00 am on March 21st and ready to open at 11 am. (If you & your vehicle are not on site by 8:00 am, you will have to cart in product.)
 
BOOTH HOURS:
Saturday, March 21st (11:00 am – 10:00 pm)
Sunday, March 22nd (11:00 am – 6:00 pm)
 
If you have any questions leading up to the event, please feel free to contact us at 561-279-0907 and ask for Cheryl.  We look forward to another great show with you!
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